Workflow Robot erp (Web PHP MYSQL Enterprise Resource Planning) History


Jul 14, 2009
The developer said:

WORKFLOW ROBOT enterprise resource planning (wfrobot erp)
Original & Core Developer: Mr, Jacob Noel Urasa
Testing & Documentation: Twiga Hosting Ltd staff

Release: R1.0 2008, R.2.0 2009 & R3.0 2010
OS: Platform Independent
Database: MySQL 5.0 +
Written in: PHP, SQL & Java Script
User Interface: Web-based
Available in: English
Current Version: R3.0

1. wfrobot – Human Resource

2. wfrobot – Asset Management
3. wfrobot – Purchasing Management (AP)
4. wfrobot – Sales Management (AR)
5. wfrobot – Inventory/Stock Management
6. wfrobot – Job & File Management
7. wfrobot – Document Management
8. wfrobot – Timesheet & Projects Management
9. wfrobot – Microfinance
10. wfrobot –Budget

Any accomplishment requires the effort of many people and this work is no different. I thank my sons and especially my wife, whose patience and support was instrumental in accomplishing this task. I thank my staff whose diligent effort made wfrobot erp development possible.

Good software are the result of developers knowledge, good programming language, development tools, good database engine, reputable software framework and other sources as books and tutorials. Unfortunately, sources were not always noted or available; hence, it became impractical to provide an accurate acknowledgement. Regardless of the source, I wish to express my gratitude to those who may have contributed to this work, even though anonymously.
Every effort has been made to give credit where it is due for the functions contained in wfrobot erp. If inadvertently we have omitted giving credit, future release will give due credit to those that are brought to the core developer's attention.

Also grateful acknowledgement is made to the following for their support in a number of ways during wfrobot erp development.
· Prof. M.E. Kaseva – of Ardhi University
· Dr. Goodluck Charles – of University of Dar es Salaam
· Mr. Emanuel Kaale – of Fair Competition Commission Tanzania

What is wfrobot erp?​
A ‘Workflow Robot erp' is software that helps to administer, coordinate, monitor resources in the organizational processes.
‘Workflow robot' used for transparent planning and control of every part of an enterprise - especially where employees work together and share information. Also it allows more sophisticated management. In addition, wfrobot erp allow a business the opportunity to measure and analyze the execution of the process so that continuous improvements can be made.
wfrobot erp allows to maintain dynamic business reports for all your needs. Balance sheets, sales reports and statements can be printed out easily and incorporated into quarterly reports or business records. With wfrobot erp you don't need knowledge of any advanced accounting procedures.

The ‘Workflow robot' offers the following features:

  • File manager: Easy to create file, retrieve files, share files and manipulate files while security and confidentiality maintained.
  • Web-based Task List user interface: for users to manage their tasks (create, accept, complete, cancel, reassign, forward, etc.)
  • Document Management: Document indexed and stored electronically for easy retrieve.
  • Forms: Any kind of form can be registered in ‘workflow robot'. (e.g. Leave form, etc.)
  • Task Initiation & Control: The business process will be initiated and the appropriate human scheduled and/or engaged to complete each activity as the process progresses.

  • Rules based- Decision Making: Rules will be created for each step to determine how workflow-related data is to be processed, routed, tracked, and controlled. As an example, one rule might generate email notifications when a condition has been met.
Another rule might implement conditional routing of documents and tasks based on the content of fields. Still another might invoke a particular application to view data.

  • Work-lists: These allow each worker to quickly identify their current tasks along with such things as due date, priority, etc. The anticipated workload can be displayed as well. These systems analyze where jobs are in the workflow and how long should take, and then estimate when various tasks will finalized.

  • Task Automation: Computerized tasks will be automatically invoked. This will include such things as email notices, etc.

  • Event Notification: Staff and/or managers will be notified when workload increases, etc.

  • Tracking and Logging of Activities: Information about each step can be logged. This might include such things as start and completion times, person(s) assigned to the task, and key status fields. This information might later be used to analyze the process or to provide evidence that certain tasks were in fact completed.
  • Reminders: System will remind about due jobs and initiator can remind

  • Administration and Security: A number of functions will provided to identify the participants and their respective privileges as well as to administer routines associated with any application .

  • Excel and Ms-word File Format Support

  • Integrated SMS & E-MAIL capability

Additional Benefits
The introduction of workflow management tools should be seen as an opportunity to improve both the underlying business process and the existing organizational structure. Many benefits can be accrued if the workflow management system is implemented as part of a broader business solution.

To minimize processing time

  • Will reduce the number of participants in a process
  • Will reduce the maximum completion time of each task (automate tasks, notify staff of approaching due dates)
  • Will reduce time to transfer work between tasks
  • Will reduce maximum queuing time for any one task (prioritize items that have been awaiting action for a long time)
  • Will increase the number of tasks running in parallel

Improved efficiency within the business (Deadline can be enforced, makes it easier to track employee performance, Improves Accountability - Monitoring time to execute business functions)

Improved/Increased Access to Information: Workflow management systems will impart corporate knowledge. "Workflow takes the business intelligence that comes from experience and embeds it in business processes"

Improved Security & Reliability: Workflow management "will provides secure storage and access to a consistent set of all of the data related to a service." Workflow management will unites tasks from many different departments and provides these tasks with organization and integrity. Using mechanisms such as role privileges (determines who can access and/or change information), process control (e.g. a document may need management approval before moving on to the next step) and system back-ups, the data becomes more reliable.

Opportunities for Organizational Change: Workflow Management Systems will help organization and departments achieve the organizational changes necessary to operate effectively in globalization.

Opportunities for Process Change: Since workflow systems force organizations to examine and define their business processes, it is the ideal time to consider business process reengineering. In fact, it is essential that an underlying process be analyzed and improved prior to workflow system implementation in order to avoid further embedding of bad practices.

Automatic backup: The workflow robot will perform automatic backup of data to specified location including notifying the client via mail.

Note: A Company is formed by the following basic entities, Company information, Supplies, Customers, Items, Chat of Accounts and Employees.
Before you atart setup prepare the following:
1. Company Information and Location– These are information used to introduce a company like company name, company address, Company logo, Fiscal year etc.
2. Settings: - In settings menu list you have to set up all the required settings which associated with the modules you use.
3. After company information Create Departments.
4. Then create Users.
5. Profiles/Roles/Groups
6. Company Chart - It depends on the company's chart (Organization chart).
7. Chat of account – You have to define/create Account type of account before setting Chart of Account.
8. Company Suppliers – These are people or organizations which provide different services to your company.
9. Customers – These are people or organizations which your company render services or support from them.
10. Items – These are categorized in two groups
· Items with cost example stock asset and fixed asset
· Item without cost example services
NOTE: You must create types of item before creating item name.
11. Employees – Includes User, Department and Profile.


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