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Finance assistant, Nairobi

Discussion in 'Nafasi za Kazi na Tenda' started by Kenyan, Jun 7, 2012.

  1. K

    Kenyan JF-Expert Member

    Jun 7, 2012
    Joined: Jun 7, 2012
    Messages: 303
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    The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. The IFC Dakar office is seeking to recruit a Finance Assistant responsible for financial and accounting related functions for the office.

    Duties and Accountabilities

    Reporting to the Regional Financial Controller (RFC) of the Sub-Saharan Africa Department, the Finance Assistant will perform the following key duties:

    SAP/Imprest Administration

    • Processing and payment of the following in SAP:
    - local staff salaries and benefits
    - consulting contracts, fee invoices
    - purchase orders
    - travel advances and other travel-related expenses
    - all other payables and miscellaneous payments
    - writing checks and initiating electronic payments

    • Monthly reconciliation of bank accounts;
    • Ensuring that imprest fund and petty cash are adequately funded at all times through regular monitoring and replenishment;
    • Timely recording of office (shared) expenses
    • Where applicable, monitoring and processing refund for VAT and other reimbursable taxes;
    • Monthly review of expenses for accuracy, and ensuring timely corrections/adjustments of erroneous transactions;
    • Consulting and interacting with clients inside and outside IFC to effect timely payments and resolve accounting-related issues;
    • Monitor office supplies inventory and purchases.

    Fixed Assets Administration

    • Posting all asset procurements and disposals in conformity with WBG policies and procedures;
    • Ensuring all assets are properly identified, tagged and recorded in SAP;
    • Ensuring all assets are appropriately covered by insurance;
    • Ensuring regular physical inventory is conducted and that all missing items are reported and appropriately resolved.


    • Reviewing documentation for travel requests and Statements of Expense;
    • Providing guidance to travelers and ensure that World Bank Group travel policies and procedures are followed.

    Other Responsibilities

    • Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory, etc) in the office are well organized, maintained and updated;
    • Acting as the focal person in the office on all World Bank Group policies and procedures relating to SAP, imprest and petty cash;
    • Ensuring that office vehicle usage policies and procedures are adhered to, analyzing the trends in maintenance/fuel costs and advising the Unit Manager as appropriate;
    • Reconciling vouchers on visitors usage of the office. Ensuring that the office is reimbursed for personal calls, copies, vehicle usage and other personal costs;
    • Acts as contact person for internal and external audits of the office on behalf of the RFC
    • Ensures that office vehicle usage policies and procedures are adhered to, analyses the trends in maintenance/fuel costs and advices the Unit Manager as appropriate
    • Performs other duties as required

    Selection Criteria:

    • Degree in finance, accounting or related field;
    • At least two years’ relevant work experience in a busy office environment;
    • Proficiency in using advanced functions on standard computer applications (Windows applications: WORD, EXCEL, POWERPOINT etc);
    • Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
    • Ability to retrieve reference materials from various sources (e.g., databases or other filing systems, joint library, internet, etc.);
    • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
    • Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
    • Ability to pass relevant World Bank Group tests as required;
    • Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight
    • Strong written and oral communications skills, fluency in English is essential

    Success factors of the job are: prioritization of work, teamwork, initiative and excellent attitude towards work in a constantly changing environment, demonstration of ability to work under pressure, ability to handle multiple tasks simultaneously and distribute time effectively.

    CLICK HERE to apply for this post

    Applications Closing Date: Sunday, 17 June 2012