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Concern Worldwide JOBS

Discussion in 'Nafasi za Kazi na Tenda' started by Yona F. Maro, Oct 1, 2009.

  1. Yona F. Maro

    Yona F. Maro R I P

    Oct 1, 2009
    Joined: Nov 2, 2006
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    Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

    Applications are invited from suitably qualified and experienced Kenyan nationals for the following positions:


    Summary of Job Responsibilities
    The Finance Manager - Partners will ensure all aspects of Concern’s financial procedures and processes with partners are effectively carried out. This will include the pre-assessment of partner financial capacities, the development of appropriate financial clauses in partner agreement, the monitoring of partner expenditure and performance, the development of partner capacity building strategies and assistance to partners and programme managers in the planning and design phase projects; reviewing partners’ reports and maintaining them in Concern’s systems.
    The position will require a high degree of technical financial knowledge with strong training skills with the two key objectives of supporting and counter-parting partners towards achieving programme objectives and ensuring Concern’s monies are utilized in the appropriate and a transparent manner.

    1. REPORTS TO: Country Accountant

    2. RESPONSIBILITY FOR STAFF: 1 (Finance Assistant – Kisumu)

    3. JOB LOCATION: Based in Nairobi with frequent travel to partner locations and offices

    Key duties and responsibilities will include:
    • Partner Financial Assessment
    • Partner Agreements & disbursements
    • Partner Monitoring & Compliance
    • Partner Capacity Building & Support
    • Partner Budgeting
    • Partner Accounting in System
    • Other Duties

    Partner Financial Assessment

    • Complete assessments of the financial capacities of all existing partners using the appropriate Concern tools.
    • For any new partners, complete an assessment in compliance with procedures and protocols.
    • Following assessment, produce a report for management in the agreed format making clear recommendations in terms of risk, capacity and training needs.

    Partner Agreements

    Working with the programme managers, the Finance Manager - Partners will design and recommend clauses for all partner agreements, taking into consideration global Concern procedures and the findings of the assessment. These will cover at a minimum:

    • Disbursement procedures
    • Reporting requirements (frequency / format)
    • Audit & legal requirements
    • Expenditure restrictions (flexibility)
    • Budget revision procedures
    • Other financial monitoring mechanisms
    • Document retention requirements
    • Non compliance / termination Issues

    Partner Monitoring & Compliance

    A critical component of the role will be ensuring appropriate partner monitoring and follow up takes place. This will include:

    • Review and approval of financial statements (and/or supporting documentation) on a quarterly basis.
    • Communication in writing to Country Accountant and programme managers of any areas where non compliance exists or expenditure cannot be verified.
    • Ensure external audits are conducted by partners in compliance with the agreement. Review these external audit reports and follow up on any issues raised and evaluate the quality/content of the report and auditor.
    • Carry out planned and ad hoc reviews/audits of specific aspects of partner finances – following review of programme expenditure.
    • Follow up on any issues raised following these reviews.
    • Working with the Country Accountant and programme managers, design formal bi-annual monitoring plans for Concern Kenya partners.
    • Review disbursement position and facilitate the timely and appropriate release of funds to the partner.

    Partner Capacity Building & Support

    The Finance Manager - Partners will be a resource for partners supporting them on key training, development and financial control and system issues. This will be dependant on the needs of the partner and will be initiated by findings in the assessment and communication and consultation with the partner.

    The Finance Manager - Partners will draft training plans for the relevant partners focussing on three key areas:

    a. Strengthening partner capacities to better comply with Concern contractual arrangements.
    b. Assisting partners in identifying areas to strengthen and develop partner finance staff and either provide this training or assist the partner in identifying where such training can be sourced.
    c. Assisting partners in finding the appropriate financial solutions to any financial control and systems weaknesses identified.

    Partner Budgeting

    • In consultation with the programme managers and partners, design and development appropriate partner budget timetables and processes.
    • Provide key training to the same on all aspects of budgeting.
    • Review budgets at the consolidation stage, highlighting areas of variance in terms of support costs and previous year’s expenditure and enable easy consolidation of data to the budget pack and system.

    Partner Accounting in System

    Following review (and investigation) of partner’s periodic financial reports (and supporting documentation):

    • Prepare journals consolidating the expenditure into the correct Concern headings and format.
    • Accurately upload journals into the system on a timely basis.
    • Reconcile all partner control accounts and balance sheet

    Other Duties

    The Finance Manager will be required to deputise the Country Accountant and will, therefore, need to adopt a flexible approach in the performance of his/her duties.

    Skills, Knowledge and Experience
    • Extensive accounting and financial management experience in with an international NGO or similar organization
    • At least 2 years audit experience.
    • Strong leadership, management, people management and interpersonal skills.
    • Ability to plan and monitor workflow and performance in a complex environment.
    • Ability to produce high quality work and balance competing priorities within demanding timeframes.
    • Excellent written and verbal communication skills.
    • Excellent computer skills
    • Excellent/Proven training skills
    • Attentive to details.
    • Ability to work under pressure
    • Ability to work as part of a team

    • University degree in Finance /Accounting or equivalent
    • Minimum CPA-K


    Summary of Job Responsibilities
    The incumbent will be responsible for security of data and information systems and provide user support in systems usage and functionality within the Kenya programme offices. S/he will also offer support to the South Sudan Programme, in line with the corporate ICT strategy and polices and procedures.

    1. REPORTING TO: Logistics, Transport & IT Manager


    3. LOCATION: Nairobi, with frequent travel to the field offices


    End User Support and Capacity Building
    • Investigate problems reported and take corrective action as appropriate.
    • Escalate problems and liaise with Dublin IT team to request further support.
    • Assist users with file management system.
    • Provide technical direction and support to the assigned IT support person (s) in the field programmes.

    Technical Support
    • Implement and support IT systems & network installations in accordance with policies and procedures
    • Undertake hardware moves between sites and offices
    • Implement hardware and software upgrades
    • Implement and support communications infrastructure – ,Internet, email, phones, radio
    • Implement, monitor and support organization security and protection standards including surge protection and UPS
    • Implement, monitor and support backup, recovery and security systems
    • Plan and undertake field and project support assignments as required (e.g. for standard maintenance programmes and support requests) and approved by the line manager
    • Investigate and report problems with office support systems e.g. photocopiers, printers and faxes etc
    • Help build capacity for Emergency Response Preparedness and provide IT support to Emergency Programmes as required
    • Liaise with nominated external IT suppliers, support and maintenance companies e.g. with the ISP in relation to connectivity performance and issues …

    Quality Assurance and On-Going Development
    • Monitor and investigate developments with local communications infrastructure and assess potential for improving existing communications infrastructure
    • Update to Dublin IT team regarding infrastructure improvements
    • Keep up to date with trends and developments in relevant technologies. Investigate local external support options and investigate and make recommendations regarding infrastructure improvements

    Asset Management
    • Keep an asset register of IT equipment – hardware, software, radio and network equipment.
    • Track and control the movement of equipment between sites and temporary off site work.
    • Track and control equipment being added to the network by visiting staff and consultants ensuring compliance with procedures for such movements and data exchange.
    • Keep a file of maintenance and support contracts.
    • Keep a schedule and log of maintenance work completed by contractors.
    • Ensure software licenses are in place for applications used. Liaise with Dublin IT Team on software and license requirements.
    • Maintain a schedule of hardware and software upgrades (e.g. virus protection) and ensure all PCs are kept up to date with operating systems patches and antivirus software.

    IT Administration
    Liaises closely with:-
    • IT users and Field Management

    Skills, Knowledge and Experience
    • Bachelors Degree in Electrical and Computer Engineering, Computer Science or any other related IT Degree.
    • Minimum of 3 years experience in busy computerised environment involving upgrades, troubleshooting, testing and maintenance of PCs
    • Helpdesk experience
    • Knowledge of PC, network architecture and cabling systems: , Windows 2003 server, Windows XP , MS Exchange Server, ISA Server, Ethernet, TCP/IP protocols and other Microsoft products
    • Ability to communicate effectively and to deliver training programmes
    • Knowledge of communications systems: HF/VHF radios and satellite technologies, internet technology, phone systems and network security systems
    • Knowledge of relational databases e.g. SQL
    • Knowledge of Generators, UPS, Electrical theory and Solar Power
    • Good interpersonal and communication skills
    • Good organization, planning and management skills
    • Innovative
    • Ability to work under pressure.
    • Willingness to work long hours, weekends and overnight in communities.

    • Bachelors Degree in Electrical and Computer Engineering, Computer Science or other related IT Degree.
    • MCSE/CCNA or other IT professional qualifications preferred

    Interested candidates, who meet the above requirements, should apply (quoting position applied for) by sending a CV including telephone contact and a covering letter, by email to:-

    The Human Resource Manager
    Concern Worldwide
    P.O. Box 13850-00800

    The closing date for applications is 13 October 2009. We regret that only short-listed applicants will be contacted

  2. kmp

    kmp Member

    Oct 1, 2009
    Joined: Jun 18, 2009
    Messages: 39
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    Thanks kwa hii post mkuu!