Logistics Cum IT Intern at Helen Keller International

[Jamii Opportunities]

About the position:
The Logistics Cum IT Intern is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support to all programs at Helen Keller International. The Intern must ensure that all aspects of a logistics team, such as shipping and warehousing are working together to fill orders and deliver materials on a timely basis. They will review all processes and systems and design and implement new plans and procedure.

Reports to: Finance Officer

Key Responsibilities:

• Assist in managing logbooks-control and filling by ensuring thorough completion by drivers for each journey
• Assist in managing system to monitor and control fuel usage for vehicles
• The Logistics Intern ensures that HKI procedures and respective donor regulations applicable are closely followed.
• Assist in allocation and proper rotation of appropriate work and assignments to the Drivers
• Assist in maintaining a box filing system for each vehicle and motorbike that stores all information
• Assist in planning routes for field activities
• Assist fleet manager on other tasks as requested

Logistic

• Assist in organizing administrative logistics including booking of flights and hotel reservations, arranging for transportation, review of travel authorizations, documentations and payments.
• Logistics Intern ensures the proper functioning of supply chain including purchasing of goods and services, their transport and storage.
• Supporting clearing and forwarding with the contractors
• Assisting procurement assistant as requested
• Assist in other duties as directed by the line Manager Information Technology Duties
• Assist in maintaining ICT procedures and protocols for the country Office eg the Server
• Together with the Operations Manager and Our IT Consultant assist ion Internet and Server Operations.
• Assist in local IT support services to ensure regular server security management – regular data back-ups, virus updates, and to problem solve IT issues within the office-connectivity, router, software and hardware issues, power supply, etc;
• Assist in other duties as directed by the line Manager

Desired Qualifications, Experiences and Conditions:

• Bachelor’s Degree in IT and Logistics or equivalent in technical studies.
• Substantial knowledge of standard logistics procedures and practices required.
• Good level of technical skills in IT / Communications
• Background of Fleet management
• Good communication and representative skills.
• Ability to multitask and deal with stressful situations.
• Ability to adapt within the working environment.
• Ability to work in a team setting.
• Second language skills highly recommended and for some missions required.

To Apply

Qualified candidates should submit a cover letter and resume to Tz.recruitment@hki.org noting the job title in the subject line.

Helen Keller International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing reasonable accommodation to individuals with disabilities.

If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above or: Tel: 646-356-1789; Fax: (212) 532-6014

Applications will be accepted until close of business 15th January, 2020