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Head of administration and finance for paigelac project

Discussion in 'Nafasi za Kazi na Tenda' started by kilimasera, Feb 19, 2010.

  1. kilimasera

    kilimasera JF-Expert Member

    Feb 19, 2010
    Joined: Dec 2, 2009
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    Posted on 15/02/10
    Employer Name: Inland Lakes Integrated Development and Management Support Project (PAIGELAC)
    Employer E-mail: --
    Employer contact number: --
    Company: Inland Lakes Integrated Development and Management Support Project (PAIGELAC)
    Job Location: Kigali
    Deadline date: March 8, 2010
    Job Description:

    Inland Lakes Integrated Development and Management Support Project (PAIGELA) funded by the Government of Rwanda and African Development Bank (ADB) under Ministry of Agriculture and Animal Resources would like to recruit a Head of Administration and Finance.


    1. Duties:

    Under supervision of the Project Coordinator, the in charge of Administration and Finance Department will be responsible for the management of following departments of PAIGELAC: finance, accounting and administration.

    His/her specific duties are:


    - Prepare in due time financial statements using formats provided for by the loan agreement and according to country laws and regulations;
    - Manage the project bank accounts in concurrence with the Accounting Department;
    - Authorize payments of invoice from suppliers;
    - Authorize payments by checks, petty cash or through other authorized ways;
    - Ensure daily, weekly and monthly follow-up of all bank accounts of the project, and make sure that they are timely and sufficiently replenished, in a bid to prevent any disruption of project activities;
    - Preparation of Fund Withdrawal Requests from Loan Accounts in accordance with procedures duly approved and imposed by donors;
    - Regular monitoring of project expenditures by category of ADB loan and other donor funds, and advice the project management and MINAGRI on the progress of expenditures;

    Accounting Department:

    - Supervision and management of the project accounting department (an accountant and a cashier) to ensure timely release of monthly, quarterly and yearly accounting reports, using TOMPRO software;
    - Ensure that accounts are in compliance with generally accepted Country and International standards, including details on expenditures by type, origin, destination, budget and location;
    - Examine with due attention and on a regular basis supporting documents justifying expenditures by service providers or other partners;
    - Cooperate with the Director in charge of Monitoring and Evaluation, to ensure appropriate running of a Monitoring and Evaluation system in direct linkage with the accounting system;

    Human Resources Management:

    - Prepare TOR, recruitment and work contracts for the PCU staff in accordance with country laws and regulations and submit them to the Project Coordinator;
    - Update on a regular basis the project implementation procedures manual for rules and provisions relating to staff and project partners;
    - Ensure that health insurance and work injury hazards for the staff are adequately covered, pursuant to the loan agreement provisions and to the Country laws and regulations;

    General Administration:

    - Supervise, control and follow-up the project assets, and take any appropriate measure to ensure their preservation;
    - Organize the secretariat and the reception desk of the PCU;
    - Prepare, facilitate and actively participate in all supervision missions of donors and their representatives;


    - Prepare and facilitate audits as required by the loan agreement and country laws and regulations and ensure follow-up of the implementation of such recommendations;
    - Any other duty within his/her competence field that could be assigned to him/her by the Project Coordination Unit/officials;

    2. Required profile:

    - Have preferably a university degree in business administration or in accounting and finance from Higher Learning Institution;
    - Have a 3 years of practical experience at least in financial management and accounting of international projects financed by external donors;
    - Have good computer skills in general, in particular have good command of software used in finance and accounting. Have a good experience with ADB-financed projects and knowledge of TOMPRO and TECPRO software would constitute added advantage;
    - Demonstrated good command of written, spoken and read French and English with good knowledge of the other language (English or French). Working knowledge of Kinyarwanda;

    Interested candidates who meet the requirements may deposit their application documents at the office of the PAIGELAC Project Located at Kacyiru (Kabagari) not later than Monday 08/03/2010 at 03:00 pm;
  2. Sisimizi

    Sisimizi JF-Expert Member

    Feb 24, 2010
    Joined: Nov 10, 2009
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    thanks mate
  3. B

    Bobby JF-Expert Member

    Feb 24, 2010
    Joined: Jan 10, 2008
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    Kilimasera sorry me sioni contacts zozote za huyo employer naomba msaada please.