Chief, Assets Management Unit United Nations Date Listed: 16/01/2011 Phone: No Calls Please Area: Arusha Application Deadline: 20/02/2011 Position Description: Job Title: CHIEF, ASSETS MANAGEMENT UNIT - P3/FS6, P3 Department/ Office: ADMINISTRATIVE SERVICES Duty Station: ARUSHA Job Opening number: 10-ADM-ictr arusha as-18000-R-ARUSHA United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting International Criminal Tribunal for Rwanda, Division of Administrative Support Services, General Services Support Section. Responsibilities Under the direct supervision of Chief of General Services Support Section, the incumbent is responsible for the following activities: overall supervision of activities of Assets Management unit including preparation and submission of periodic and special reports; plan and preparation of cost estimates and budgets of various units under GSSS considering long term plan; Staff management of the unit. Identify operational and administrative problems of the unit and recommend the solutions. Manage, monitor and follow up action on Support Services allotment accounts and other activities; organization, operational planning, management and day to day administration of the following components within General Services & Support Section: Claims/Property Disposal Unit /Property Survey Board- preparation and processing of property write-off and claims cases; Receipt, storage and disposal of write-off of UN owned property as per LPSB recommendation; produce periodical reports on claims and disposal. Receiving & Inspection (R&I) - ensure all goods and assets are properly received and recorded in close liaison with the Asset Managers and in accordance with UN rules and regulations; produce periodical reports. Property Control & Inventory Unit (PCIU)- ensure regular and timely inspections of all ICTR owned equipment as per UN rules and regulations and produce reports and answer the audit quires. Good working knowledge in Galileo and FACS. Supply Unit - Develop, review, monitor, access and manage technical contracts for the provision of support services such as external printing services, photocopying services, dry-cleaning and laundry services, Air-OPS- ground handling/landing and parking services and jet-fuel etc for the UN Beech-Craft; Mail Operations, Freight Services for goods purchased by the Tribunal etc; Initiates actions in FACS/Galileo to receipt, store, issue goods to the end users, maintenance and disposal of assets. Establish and review requirements related to equipment and general supplies for the tribunal. perform other duties as may be directed by the Chief of GSSS. Competencies Teamwork: Works collaboratively with colleagues to achieve organizational goals,; solicits input by genuinely valuing others' ideas and expertise, is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision. Good interpersonal skills and ability to establish and maintain effective partnership and working relations in a multi-ethnic environment with sensitivity and respect for diversity, including gender balance. Communication: Good communication skills, including the ability to draft/edit a variety of written reports, studies and other communications and to articulate ideas in a clear, concise style. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operate in compliance with organizational regulations and rules. Managing Performance: Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Planning and Organizing - Sound judgment and proven ability to plan and organize, requiring in-depth understanding of the work program's strategic direction. Commitment to Continuous Learning: Keep abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Leadership: Proactive in developing strategies to accomplish objectives. Judgment/Decision making: Proposes a course of action or makes a recommendation based on all available information. Core Values: Integrity, Professionalism and Respect for Diversity Professionalism Knowledge of supply chain management, shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter,; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of works. Education Advanced university degree (Master's degree or equivalent) in Business Administration or Logistics Management or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience At least 5 years of progressively responsible experience in support services and demonstrated expertise in logistics/supply/asset management or related field. Experience gained in UN operations is essential. Languages: English and French are the working languages of the United Nations International Criminal Tribunal for Rwanda (ICTR). For the post advertised, fluency in oral and written English is required. Knowledge of any other UN official working language would be an advantage. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Assessment Method: Competency based Interview Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS. Application Instructions: Online application only. To apply for this position, go to the Website Link below.