Job Title: BUDGET OFFICER, Division of Administrative Support Services, P4 Department/ Office: ADMINISTRATIVE SERVICES Duty Station: ARUSHA Job Opening number: 10-ADM-ictr arusha as-16050-R-ARUSHA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Organizational Setting and Reporting International Criminal Tribunal for Rwanda (ICTR), Registry, Division of Administrative Support Services. The incumbent is directly under supervision of the Chief. Division of Administrative Support Services. Responsibilities Under the supervision of the Chief, Division of Administrative Support Services (DASS), the incumbent is responsible for the following duties: 1. Budget Preparation and Formulation: (a) Prepares directives for Tribunal staff on preparation and formulation of budget; (b) Reviews cost estimates and budget proposals from substantive offices and submits to the Advisory Committee to the ICTR Coordinating Council for consideration and endorsement to the ICTR Coordinating Council for approval; (c) Submits, on behalf of the Register, to the Controller the ICTR budget proposals, revised estimates and financial implications; (d) Answers queries from the Controller and PPBD and provides additional information/clarification on budget proposals, cost plans and related matters; (e) Prepares budget performance reports and substantive reports for approval by the Registrar. 2. Administration, Monitoring and Control of Budgets: (a) Coordinates with Programme Planning and Budget Division New York on Allotment Advices and revisions thereto; (b) Issues details of approved funding and allocations to all ICTR Offices and Programme Managers/Certifying Officers; (c) Reviews and monitors monthly status of allotment and expenditures to ensure they remain within authorized levels, in accord with approved plans, policies and directives; (d) Reviews and recommends realignment or redeployment of funds/resources; (e) Prepares periodic and annual performance reports and trend analyses; (f) Answers queries on budget matter from Tribunal officers/staff and UN Headquarters; (g) Prepares briefings on budget matters, including provision of inputs or responses to queries from various stakeholders; (h) Certifies requisitions, Purchase orders, contracts, official travel requests and travel authorizations and other obligation documents to ensure conformity with approved plans and compliance with established regulations and rules, policies/ procedures; (i) Validates and ensures correctness of allotment account codes, post numbers as well as availability of funds; (j) Coordinates with UN HQ Budget Division, the Treasury and Contributions Service on the status of contributions to ITCR assessed budget, including provision to ICTR Management of periodic analysis report on the financial situation of the Tribunal; (k) Requests Accounts Division/Trust Fund Unit for the provision of status of contributions and financial statements for the ICTR Trust Fund. 3. Post Control and Management: (a) Continuing review and monitoring of staffing table and recommend changes to Chief DASS/Registrar; (b) Processes requests for redeployment of posts; reviews/clears reclassification of existing ones; and validates/approves change in post numbers on behalf of Chief DASS/Registrar; (c) Certifies Personnel Actions, Requisition for Job Opening or issuance of Temporary Vacancy Announcements, including confirmation on availability of posts or funding for GTA and Individual Contracts; (d) Provides offices/sections with approved post number listing, encumbrance of posts, processing of staff recruitment and contract extensions; (e) Submits monthly Vacancy Statistics, Incumbency Reports and other statistical data to UN HQ, ICTR offices and advisory bodies; (f) Maintains monthly back-up of post database and coordination with Human Resources and Planning Section and Information Technology Services Section on update/enhancement of Field Personnel Management System. 4. General Duties: (a) Provides advice, guidance and briefings on budgetary matters; (b) Acts as Certifying Officer to ensure that proposed obligations and expenditures are in accordance with approved budget/plans, and established UN regulations, rules, policies and procedures; (c) Undertakes or participates in review of existing systems (Mercury, Sun System and Field Personnel Management System, etc.) to enhance or improve processes and work flows; (d) Conducts dialogue/discussion with Programme Managers/Certifying Officers on efficiency and streamlining measures, provides feedback and recommendations on methods applied or implemented for tracking, monitoring and appraisal of budget implementation and performance measurement; (e) Participates/Acts as member of various Tribunal committees/bodies; (f) Drafts correspondence on budgetary matters, periodic and special reports on administrative and related operational matters as requested/directed by Chief DASS or the Registrar; (g) Performs other duties as assigned by Chief DASS or the Registrar. Competencies - Planning and organizing: Develops clear objectives, prioritizes and allocates times and resources appropriately, foresees risks and allows for contingencies when planning; demonstrated planning and organizational skills and ability to coordinate own work and the work of others.; work to tight deadlines and handle multiple concurrent activities. - Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed; ability to draft/edit a variety of written reports, studies and other communications and to articulate ideas in a clear, concise style. - Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits inputs by genuinely recognizing and valuing others' ideas and expertise; supports and acts in accordance with group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Proven inter-personal skills and the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. - Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from the client's point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. - Leadership: Serves as a role model that other people want to follow; empowers others; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for changes and improvements; does not accept the status quo; shows courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work; ability to establish and maintain effective working relations both as a team member and a team leader; - Managing performance: Ability to provide direction to colleagues at various levels, delegate appropriate responsibility, accountability and decision-making authority; make sure that roles, responsibility and reporting lines are clear to each staff member; ensures an effective work structure to maximize productivity and achieve goals; monitors progress against milestones and deadlines regularly; discusses performance and provides feedback and coaching to staff and appraises performance fairly and objectively. Core Values - Professionalism: Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources, and ability to apply UN regulations and rules, policies and guidelines in work situation. Proven analytical sills and ability to provide technical advice in budget management to Programme Managers. Ability to manage a programme in a field operation and formulate new strategies and approaches to budget management issues; demonstrates professional competence and mastery of subject matter; conscientious and efficient in meeting commitments, observing deadlines and achieving results; remains calm in stressful situations; shows persistence and resilience when faced with difficult situations/problems. Education Advanced University degree in Business Administration, Accounting/Finance or related fields. A first-level university in combination with relevant qualifications as Certified Public Accountant or Chartered Accountant and experience may be accepted in lieu of an advanced university degree. Work Experience A minimum of ten years of progressively responsible experience in budget and financial management, administration, and related fields, of which five years should be in the UN system or other large International organization. Practical experience in financial and database management tools is required. Work Experience A minimum of ten years of progressively responsible experience in budget and financial management, administration, and related fields, of which five years should be in the UN system or other large International organization. Practical experience in financial and database management tools is required. Languages English and French are the working languages of the international Criminal Tribunal for Rwanda (ICTR). For this post, fluency in oral and written English is required. Knowledge of a second UN language is an asset How to apply: Follow the link: United Nations CLOSING DAY: 3rd October 2010 United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Assessment Method Competency-based interview and Technical test Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.