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Bilingual Secretary - African Union Commission

Discussion in 'Nafasi za Kazi na Tenda' started by Maxence Melo, Mar 31, 2012.

  1. Maxence Melo

    Maxence Melo JF Founder Staff Member

    Mar 31, 2012
    Joined: Feb 10, 2006
    Messages: 2,606
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    1. POST
    Grade: GSA 4
    Duty Station: Addis Ababa

    2. Purpose of the Job:
    Perform secretarial and office administrative/management duties for the Division.

    3. Major Duties and Responsibilities

    The major duties and responsibilities of the Bilingual Secretary are as follows:

    • Type and proof read documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors;
    • Draft responses to routine correspondences for the signature of the supervisors;
    • Receive guests/visitors/staff and provide them with basic information on relevant issues and procedures;
    • Maintain a proper filing and recording system for all incoming and outgoing correspondes and documents;
    • Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
    • Keep an up to date diary of appointments for supervisors and other senior staff of the division;
    • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
    • Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units
    • Perform reception services where required
    • Perform any other relevant duty/responsibility assigned.

    4. Educational Qualifications and WorkExperience

    . A minimum of five Advanced level certifcateplus an advance certificate in Secretarial Studies
    . A higher qualification will be an added advantage; Plus.

    · Typing Speed : 50 words per minutes

    · Excellent secretarial and office management skills;

    · Aminimum of 5 years of relevant secretarial experience in a Government, publicsector or international organisation.

    5. Other Relevant Skills:

    · Excellent interpersonal and communication skills;
    · Good knowledge of the workings of international organisations;
    · Capacity to work under pressure and in a multicultural environment;
    · Excellent computer literacy Experience Microsoft office applications
    · Good planning and organisational skills

    6. Language Requirement:

    Proficiency (read , write, speak ) in two of the African Union working languages. Knowledge of one or more of the other working languages would be an addedadvantage.

    7. Age Requirement:

    Candidates must preferably be between 25 and 35 years old

    8. Tenure of Appointment:
    The appointment will be made on a fixedterm contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract shall be fora period of two years renewable, subjectto satisfactory performance and deliverables.

    9. Gender Mainstreaming:
    The AU is an equal opportunity employer and qualified women are strongly encouraged to apply.

    10. Remuneration:
    Indicative basic salary ofUS $11,520.00 per annum plus other related entitlements e.g. Post adjustment(46% of basic salary), Housing allowance ($16,819.20 perannum), education allowance (75% of tuition and other education related expenses for every eligible dependent up to a maximum of US$7,800.00 per child per annum), etc for internationally recruited staff of the Commission.

    Applications must be made through the AUC E-recruitment Website not later than 21 May 2012.