Ushimen
JF-Expert Member
- Oct 24, 2012
- 37,212
- 85,331
JOB TITLE: ADMINISTRATIVE ASSISTANTS
Position Location: Iringa, Morogoro, Mtwara, Zanzibar, Dodoma, Ruvuma
This position is responsible for assisting the Teaching and Learning Specialist in managing general activities of the Office Administration.
Primary Responsibilities:
● Handle logistical arrangements for meetings and workshops, request for workshop supplies, arrangement of travel and lodging accommodation of participants in the Regions.
● Ensure all activities follow RTI’s Finance and Administration (F&A) policies and procedures.
● Assist the project and staff in organizing official business appointments in the Regions.
● Assist in the collection/collation of data or information needed including collection and encoding of Attendance Sheets for cost share reporting.
● Support Office with general office upkeep, including maintenance of common areas, project vehicles, office equipment and supplies in the Regions.
● Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project in the Regions.
● Coordinate the timely processing and payment of all staff travel claims, vendor and supplier payments and other transactions with Finance.
● Manage and prepare Short Term Independent Contracts for temporary staff if need arises in liaison with the HR and for review by the TLS.
● Receive telephone calls and perform reception duties, as needed, in a professional and courteous manner; and
Perform other tasks as may be assigned by the supervisor.
● More generally provide administrative and logistics support to the implementation of regional activities.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
● A Degree in Administration and 3 years of working experience preferably in NGO’s
● Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
● Ability to answer most inquiries and questions independently and follow up on requests in an efficient manner.
● Ability to multi-task and work well with others.
● Ability to listen and communicate well both verbally and in writing.
● Ability to work independently and attention to detail and accuracy.
APPLICATION INSTRUCTIONS
Position Location: Iringa, Morogoro, Mtwara, Zanzibar, Dodoma, Ruvuma
This position is responsible for assisting the Teaching and Learning Specialist in managing general activities of the Office Administration.
Primary Responsibilities:
● Handle logistical arrangements for meetings and workshops, request for workshop supplies, arrangement of travel and lodging accommodation of participants in the Regions.
● Ensure all activities follow RTI’s Finance and Administration (F&A) policies and procedures.
● Assist the project and staff in organizing official business appointments in the Regions.
● Assist in the collection/collation of data or information needed including collection and encoding of Attendance Sheets for cost share reporting.
● Support Office with general office upkeep, including maintenance of common areas, project vehicles, office equipment and supplies in the Regions.
● Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project in the Regions.
● Coordinate the timely processing and payment of all staff travel claims, vendor and supplier payments and other transactions with Finance.
● Manage and prepare Short Term Independent Contracts for temporary staff if need arises in liaison with the HR and for review by the TLS.
● Receive telephone calls and perform reception duties, as needed, in a professional and courteous manner; and
Perform other tasks as may be assigned by the supervisor.
● More generally provide administrative and logistics support to the implementation of regional activities.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
● A Degree in Administration and 3 years of working experience preferably in NGO’s
● Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
● Ability to answer most inquiries and questions independently and follow up on requests in an efficient manner.
● Ability to multi-task and work well with others.
● Ability to listen and communicate well both verbally and in writing.
● Ability to work independently and attention to detail and accuracy.
APPLICATION INSTRUCTIONS
