New Job UTUMISHI At Mzumbe University, April 2021- Personal Secretary

[Ushimen]

JOB TITLE: PERSONAL SECRETARY II - (1 POST)

1. DUTIES AND RESPONSIBILITIES
i. Type confidential and open letters;
ii. Take care of all office facilities under custody; iii. Answer correspondences involving routine matters;
iv. Check office registers to ensure that they are well maintained;
v. Receive and directing visitors;
vi. Keep minutes/records of meetings;
vii. Take dictations by shorthand;
viii. Receive, sorting and file mails;
ix. Initiate and maintaining own file system;
x. Prepare agendas and making arrangements for various meetings;
xi. Receive files, distributing to officers and collect them back to the registry after their use;
xii. Trace files, circulars and any other things requested by his/her superior for Office use; and
xiii. Perform any other related duties as may be assigned by his/her Supervisor.

2. QUALIFICATIONS AND EXPERIENCE
Holder of Ordinary/Advanced Secondary education certificate, Must have attended Secretarial course and passed stage III exams from any recognized training institution. Also must have 80wpm in both Shorthand and hatimkato with literacy in computer programs such as Windows, Microsoft Office, Internet, E-Mail, Publisher and have pass in both English and Kiswahili.

APPLICATION INSTRUCTIONS:
Please read General Conditions at the end of these posts before applying.

If you want to apply, click below:

CLICK HERE TO APPLY

GENERAL CONDITIONS
i. All applicants must be citizens of Tanzania generally with an age not above 45 years of age except for those who are in Public Service and where specified;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; Postal address/post code, e-mail and telephone numbers;
iii. Applicants should apply on the strength of the information given in this advertisement;
iv. Applicants must attach their certified copies of the following certificates:

• Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
• Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
• Form IV and Form VI National Examination Certificates;
• Professional Registration and Training Certificates from respective Registration or Regulatory Bodies, (where applicable);
• Birth certificate;

v. Attaching copies of the following certificates is strictly not accepted:-

• Form IV and form VI results slips;
• Testimonials and all Partial transcripts;

vi. An applicant must upload recent Passport Size Photo in the Recruitment Portal;
vii. An applicant employed in the Public Service should route his application letter through his respective employer;
viii. An applicant who is retired from the Public Service for whatever reason should not apply;
ix. An applicant should indicate three reputable referees with their reliable contacts;
x. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA).
xi. Professional certificates from foreign Universities and other training institutions should be verified by The Tanzania Commission for Universities (TCU) and National Council for Technical Education (NACTE);
xii. An applicant with special needs/case (disability) is supposed/advised to indicate;
xiii. A signed application letter should be written either in Swahili or English and Addressed to Secretary, Presidents Office, Public Service Recruitment Secretariat, P.O. Box 2320, Utumishi Building at University of Dodoma and Dr. Asha Rose Migiro Buildings - Dodoma.
xiv. Deadline for application is 26th April, 2021;
xv. Only short listed candidates will be informed on a date for interview and;
xvi. Presentation of forged certificates and other information will necessitate to legal action;