UNDP Tanzania Vacancy

Dar es Salaam, TANZANIA
Application Deadline :	04-Oct-13
Type of Contract :	FTA Local
Post Level :	NO-C
Languages Required :
Duration of Initial Contract :	1 year

[TD="class: field"] Location : [/TD]

[TD="colspan: 2, align: right"] Refer a Friend Apply Now [/TD]

[TD="class: field, colspan: 2"] Background
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[TD="colspan: 2"]Tanzania has since 2007 been piloting the UN Delivering as One reform initiative. The overall purpose of this reform is to unify and align UN agencies programmes in order to more efficiently and effectively deliver results in support of national priorities.

The vision of DaO in Tanzania is therefore about being a more effective partner for Government; focusing on the UN’s comparative advantage; being strategic about the development areas where the UN prioritizes support; and continuing to support Government on its development priorities. In July 2011, the UN in Tanzania commenced a new phase of programming, the UN Development Assistance Plan (UNDAP) 2011-2015.

Under the supervision of the Team leader in the UN Resident Coordinator Office and the overall guidance of the UN Resident Coordinator, the Communication Analyst will provide communications support to the UN country team and the UN Resident Coordinator, in particular, to further the DaO.

Based in the UN Resident Coordinator’s Office, the Communications Specialist will work closely with the inter-agency Communications Group (UNCG) currently chaired by the UNESCO. On behalf of the UNCG, the incumbent will lead the communication component of the One Programme. The Resident Coordinator’s Office has the overall responsibility for the planning, budgeting, monitoring, implementing and reporting of the UNCG agenda including the Joint communication strategy.

The incumbent will engage in the inter-agency work, demonstrate an ability to take coordination initiative, be solution-oriented, and support consensus that takes work forward. [/TD]

[TD="class: field, colspan: 2"] Duties and Responsibilities
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• Act as primary communications focal point for the UN Country Team (UNCT), collaborating closely with the UN Information Centre (UNIC) and coordinate UNCG annual work plans, reviews and summary reports.

• Update the contents for the One UN website to ensure material is consistent and relevant.

• Support the flow of information between UN global systems, the RC, the UNCT and UN staff in Tanzania, ensuring that all relevant parties are kept informed of activities, initiatives and requests and facilitating any necessary follow up action.

• Ensure the institutionalition of inter-agency collaboration in the area of communication through coordinating the implementation of the UNCT Communication Strategy to support the operationalisation of the UNDAF.

• Ensure the establishment of a knowledge culture with effective advocacy tools for improved internal communications.

• Lead the implementation of internal communication initiatives fostering a joint UN identity and maximizing staff engagement.

• Strengthen UN capacity and learning on strategic communications and enhancing staff engagement in advancing the UN coherence agenda.

• Coordinate the development and maintenance of a UNCT wide intranet to enhance inter-agency communication.

• Strengthen the UN’s advocacy work and external communication efforts.

• Coordinate and enhance media liaisons with national and international media in ensuring accurate coverage of UNCT activities.

• Coordinate provision of contents for advocacy and information materials: including the UNCT newsletter & website, press releases, statements, and talking points.

• Strengthen partnerships with key external stakeholders and ensuring coherence in the messages going out from the UN System.

• Sustains communications partnerships within the UN system at the country level, and externally with media, government, non-state actors and development partners.

• Acts as lead Project Manager for the Annual Work Plan for UNCG ensuring timely coordination of the Annual Work Plans and Reviews.

• Strengthens UN capacity and learning on strategic communications by providing support to the members of the UNCG and guidance to the UNCT to facilitate decision-making.

• The Communications Specialist supports system-wide internal communication activities to enhance staff engagement in the reform process.

• Ensures documentation of the country’s pilot experience including Dao Reports and wide dissemination locally as well as globally of tangible results achieved.

• Supports the Office of the Resident Coordinator to maintain and strengthen external communication and ensure funding for reform process at country level.

• Partnership with Government, Development Partners and CSOs strengthened and the UN positioned as a key development partner to the Government of Tanzania.

• Improved media liaisons ensuring accurate and enhanced coverage.

• Promote an accurate and professional image of the UN in Tanzania, as well as positioning the system strategically vis a vis other development actors, based on the reform and the UN’s unique, value add.

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[TD="class: field, colspan: 2"] Competencies
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[TD="colspan: 2"] Corporate Competencies:
• Demonstrates integrity by modeling the UN’s values and ethical standards.
• Advocates and promotes the vision, mission, and strategic goals of DaO.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Treats all people fairly without favoritism.

Functional Competencies:
Knowledge Management and Learning
• Shares knowledge and experience and contributes to DaO policies and practices.
• Develops knowledge in Practice Areas.
• Is proactive and displays interest in testing new ideas and tools in the area of communications.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skill.

Coordination Effectiveness
• Ability to implement communications strategies.
• Ability to advocate effectively.
• Ability to conceptualize, plan and execute ideas.
• Communicates sensitively and effectively across different constituencies.
• Demonstrates excellent ability to write and communicate orally with accuracy and professionalism.
• Ability to perform multiple tasks at times within short deadlines without compromising quality.
• Interpersonal skills, team spirit and positive working relationships.

Development and Operational Effectiveness
• Focuses on impact and results for the client and responds positively to feedback.
• Ability to lead strategic planning, results-based management and reporting.
• Ability to lead and manage corporate strategic initiatives.
• Excellent computer and information system skills. [/TD]

[TD="class: field, colspan: 2"] Required Skills and Experience
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• Masters degree in Communication, Journalism, Public Relations; or equivalent professional work experience in the communications area, combined with a university degree in a related field

• At least 5 years of relevant work experience including work in the field. Knowledge of UN as a whole, and the role of the UN Resident Coordinator system.

• Experience with the Delivering as One reform initiative would be an asset.

• Familiarity with the aid context and development processes in Tanzania would be advantageous.

• Fluency in English. Knowledge of Kiswahili would be an advantage.

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[TD="colspan: 2"] UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. [/TD]

[TD="colspan: 2, align: right"] Refer a Friend Apply Now [/TD]

Dar es Salaam, TANZANIA
Application Deadline :	04-Oct-13
Type of Contract :	FTA Local
Post Level :	NO-B
Languages Required :
Duration of Initial Contract :	1 year

[TD="class: field"] Location : [/TD]

[TD="colspan: 2, align: right"] Refer a Friend Apply Now [/TD]

[TD="class: field, colspan: 2"] Background [/TD]

[TD="colspan: 2"]As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact.

Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team.

Under the guidance and supervision of Operations Manager, the HR Analyst is responsible for transparent implementation of HR strategies in COs, effective delivery of HR services and management of the CO HR Unit. Analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst supervises and leads the staff of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR related issues, information delivery and ensuring successful CO performance in HR management.[/TD]

[TD="class: field, colspan: 2"] Duties and Responsibilities [/TD]

[TD="colspan: 2"]1. Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance of HR activities, recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper design and functioning of the HR management system.

• Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes. Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.

• CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.

• Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.

2. Ensures effective human resources management focusing on achievement of the following results:

• Management of recruitment processes including drafting job descriptions, provision of input to job classification processes, vacancy announcement, screening of candidates, participation in interview panels, making recommendations on recruitment. Provision of advice on recruitment in UNDP projects.

• Review or participation and certification of submissions to the Local Compliance Review Panel (CRP).

• Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas. Timely follow up with Finance staff on Global payroll issues.

• Management of International staff entitlements and position funding delegated to the HR Unit.

• Development and management of the CO rosters including e-rosters.

• Maintenance of the CO staffing table.

• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

3. Ensures proper staff performance management and career development focusing on achievement of the following results:

• Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.

• Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager. Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.

• Provision of effective counseling to staff on career advancement, development needs, learning possibilities.

• Implementation of strategic staffing policies in line with career development.

• Provision of background information and maintenance of the related data acting as Secretary of CRG.

4. Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for operations/ programme staff on HR issues.

• Synthesis of lessons learnt and best practices in HR.

• Sound contributions to knowledge networks and communities of practice.

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[TD="class: field, colspan: 2"] Competencies [/TD]

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• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

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[TD="class: field, colspan: 2"] Required Skills and Experience [/TD]

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• Master’s Degree in Human Resources (HR), Business Administration, Public Administration or related field.

• 3 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

• Fluency in the UN language and national language of the duty station.

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[TD="colspan: 2"] UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. [/TD]