Yona F. Maro
R I P
- Nov 2, 2006
- 4,202
- 218
VACANCY ANNOUNCEMENT
Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the worlds poorest countries.
Applications are invited from suitably qualified and experienced Kenyan nationals for the following positions:
JOB TITLE: FINANCE MANAGER - PARTNERS
Summary of Job Responsibilities
The Finance Manager - Partners will ensure all aspects of Concerns financial procedures and processes with partners are effectively carried out. This will include the pre-assessment of partner financial capacities, the development of appropriate financial clauses in partner agreement, the monitoring of partner expenditure and performance, the development of partner capacity building strategies and assistance to partners and programme managers in the planning and design phase projects; reviewing partners reports and maintaining them in Concerns systems.
The position will require a high degree of technical financial knowledge with strong training skills with the two key objectives of supporting and counter-parting partners towards achieving programme objectives and ensuring Concerns monies are utilized in the appropriate and a transparent manner.
1. REPORTS TO: Country Accountant
2. RESPONSIBILITY FOR STAFF: 1 (Finance Assistant Kisumu)
3. JOB LOCATION: Based in Nairobi with frequent travel to partner locations and offices
4. MAIN DUTIES AND RESPONSIBILITIES
Key duties and responsibilities will include:
Partner Financial Assessment
Partner Agreements & disbursements
Partner Monitoring & Compliance
Partner Capacity Building & Support
Partner Budgeting
Partner Accounting in System
Other Duties
Partner Financial Assessment
Complete assessments of the financial capacities of all existing partners using the appropriate Concern tools.
For any new partners, complete an assessment in compliance with procedures and protocols.
Following assessment, produce a report for management in the agreed format making clear recommendations in terms of risk, capacity and training needs.
Partner Agreements
Working with the programme managers, the Finance Manager - Partners will design and recommend clauses for all partner agreements, taking into consideration global Concern procedures and the findings of the assessment. These will cover at a minimum:
Disbursement procedures
Reporting requirements (frequency / format)
Audit & legal requirements
Expenditure restrictions (flexibility)
Budget revision procedures
Other financial monitoring mechanisms
Document retention requirements
Non compliance / termination Issues
Partner Monitoring & Compliance
A critical component of the role will be ensuring appropriate partner monitoring and follow up takes place. This will include:
Review and approval of financial statements (and/or supporting documentation) on a quarterly basis.
Communication in writing to Country Accountant and programme managers of any areas where non compliance exists or expenditure cannot be verified.
Ensure external audits are conducted by partners in compliance with the agreement. Review these external audit reports and follow up on any issues raised and evaluate the quality/content of the report and auditor.
Carry out planned and ad hoc reviews/audits of specific aspects of partner finances following review of programme expenditure.
Follow up on any issues raised following these reviews.
Working with the Country Accountant and programme managers, design formal bi-annual monitoring plans for Concern Kenya partners.
Review disbursement position and facilitate the timely and appropriate release of funds to the partner.
Partner Capacity Building & Support
The Finance Manager - Partners will be a resource for partners supporting them on key training, development and financial control and system issues. This will be dependant on the needs of the partner and will be initiated by findings in the assessment and communication and consultation with the partner.
The Finance Manager - Partners will draft training plans for the relevant partners focussing on three key areas:
a. Strengthening partner capacities to better comply with Concern contractual arrangements.
b. Assisting partners in identifying areas to strengthen and develop partner finance staff and either provide this training or assist the partner in identifying where such training can be sourced.
c. Assisting partners in finding the appropriate financial solutions to any financial control and systems weaknesses identified.
Partner Budgeting
In consultation with the programme managers and partners, design and development appropriate partner budget timetables and processes.
Provide key training to the same on all aspects of budgeting.
Review budgets at the consolidation stage, highlighting areas of variance in terms of support costs and previous years expenditure and enable easy consolidation of data to the budget pack and system.
Partner Accounting in System
Following review (and investigation) of partners periodic financial reports (and supporting documentation):
Prepare journals consolidating the expenditure into the correct Concern headings and format.
Accurately upload journals into the system on a timely basis.
Reconcile all partner control accounts and balance sheet
Other Duties
The Finance Manager will be required to deputise the Country Accountant and will, therefore, need to adopt a flexible approach in the performance of his/her duties.
5. REQUIRED QUALIFICATIONS
Skills, Knowledge and Experience
Extensive accounting and financial management experience in with an international NGO or similar organization
At least 2 years audit experience.
Strong leadership, management, people management and interpersonal skills.
Ability to plan and monitor workflow and performance in a complex environment.
Ability to produce high quality work and balance competing priorities within demanding timeframes.
Excellent written and verbal communication skills.
Excellent computer skills
Excellent/Proven training skills
Attentive to details.
Ability to work under pressure
Ability to work as part of a team
Education/Professional
University degree in Finance /Accounting or equivalent
Minimum CPA-K
JOB TITLE: IT SYSTEMS ADMINISTRATOR
Summary of Job Responsibilities
The incumbent will be responsible for security of data and information systems and provide user support in systems usage and functionality within the Kenya programme offices. S/he will also offer support to the South Sudan Programme, in line with the corporate ICT strategy and polices and procedures.
1. REPORTING TO: Logistics, Transport & IT Manager
2. RESPONSIBILITY FOR STAFF: None
3. LOCATION: Nairobi, with frequent travel to the field offices
4. MAIN DUTIES AND RESPONSIBILITIES:
End User Support and Capacity Building
Investigate problems reported and take corrective action as appropriate.
Escalate problems and liaise with Dublin IT team to request further support.
Assist users with file management system.
Provide technical direction and support to the assigned IT support person (s) in the field programmes.
Technical Support
Implement and support IT systems & network installations in accordance with policies and procedures
Undertake hardware moves between sites and offices
Implement hardware and software upgrades
Implement and support communications infrastructure ,Internet, email, phones, radio
Implement, monitor and support organization security and protection standards including surge protection and UPS
Implement, monitor and support backup, recovery and security systems
Plan and undertake field and project support assignments as required (e.g. for standard maintenance programmes and support requests) and approved by the line manager
Investigate and report problems with office support systems e.g. photocopiers, printers and faxes etc
Help build capacity for Emergency Response Preparedness and provide IT support to Emergency Programmes as required
Liaise with nominated external IT suppliers, support and maintenance companies e.g. with the ISP in relation to connectivity performance and issues
Quality Assurance and On-Going Development
Monitor and investigate developments with local communications infrastructure and assess potential for improving existing communications infrastructure
Update to Dublin IT team regarding infrastructure improvements
Keep up to date with trends and developments in relevant technologies. Investigate local external support options and investigate and make recommendations regarding infrastructure improvements
Asset Management
Keep an asset register of IT equipment hardware, software, radio and network equipment.
Track and control the movement of equipment between sites and temporary off site work.
Track and control equipment being added to the network by visiting staff and consultants ensuring compliance with procedures for such movements and data exchange.
Keep a file of maintenance and support contracts.
Keep a schedule and log of maintenance work completed by contractors.
Ensure software licenses are in place for applications used. Liaise with Dublin IT Team on software and license requirements.
Maintain a schedule of hardware and software upgrades (e.g. virus protection) and ensure all PCs are kept up to date with operating systems patches and antivirus software.
IT Administration
Liaises closely with:-
IT users and Field Management
5. REQUIRED QUALIFICATIONS
Skills, Knowledge and Experience
Bachelors Degree in Electrical and Computer Engineering, Computer Science or any other related IT Degree.
Minimum of 3 years experience in busy computerised environment involving upgrades, troubleshooting, testing and maintenance of PCs
Helpdesk experience
Knowledge of PC, network architecture and cabling systems: , Windows 2003 server, Windows XP , MS Exchange Server, ISA Server, Ethernet, TCP/IP protocols and other Microsoft products
Ability to communicate effectively and to deliver training programmes
Knowledge of communications systems: HF/VHF radios and satellite technologies, internet technology, phone systems and network security systems
Knowledge of relational databases e.g. SQL
Knowledge of Generators, UPS, Electrical theory and Solar Power
Good interpersonal and communication skills
Good organization, planning and management skills
Innovative
Ability to work under pressure.
Willingness to work long hours, weekends and overnight in communities.
Education/Professional
Bachelors Degree in Electrical and Computer Engineering, Computer Science or other related IT Degree.
MCSE/CCNA or other IT professional qualifications preferred
Interested candidates, who meet the above requirements, should apply (quoting position applied for) by sending a CV including telephone contact and a covering letter, by email to:-
The Human Resource Manager
Concern Worldwide
P.O. Box 13850-00800
Nairobi
nairobi.hr@concern.net
The closing date for applications is 13 October 2009. We regret that only short-listed applicants will be contacted
VISIT WWW.NAOMBAKAZI.COM FOR MORE JOB INFORMATION
Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the worlds poorest countries.
Applications are invited from suitably qualified and experienced Kenyan nationals for the following positions:
JOB TITLE: FINANCE MANAGER - PARTNERS
Summary of Job Responsibilities
The Finance Manager - Partners will ensure all aspects of Concerns financial procedures and processes with partners are effectively carried out. This will include the pre-assessment of partner financial capacities, the development of appropriate financial clauses in partner agreement, the monitoring of partner expenditure and performance, the development of partner capacity building strategies and assistance to partners and programme managers in the planning and design phase projects; reviewing partners reports and maintaining them in Concerns systems.
The position will require a high degree of technical financial knowledge with strong training skills with the two key objectives of supporting and counter-parting partners towards achieving programme objectives and ensuring Concerns monies are utilized in the appropriate and a transparent manner.
1. REPORTS TO: Country Accountant
2. RESPONSIBILITY FOR STAFF: 1 (Finance Assistant Kisumu)
3. JOB LOCATION: Based in Nairobi with frequent travel to partner locations and offices
4. MAIN DUTIES AND RESPONSIBILITIES
Key duties and responsibilities will include:
Partner Financial Assessment
Partner Agreements & disbursements
Partner Monitoring & Compliance
Partner Capacity Building & Support
Partner Budgeting
Partner Accounting in System
Other Duties
Partner Financial Assessment
Complete assessments of the financial capacities of all existing partners using the appropriate Concern tools.
For any new partners, complete an assessment in compliance with procedures and protocols.
Following assessment, produce a report for management in the agreed format making clear recommendations in terms of risk, capacity and training needs.
Partner Agreements
Working with the programme managers, the Finance Manager - Partners will design and recommend clauses for all partner agreements, taking into consideration global Concern procedures and the findings of the assessment. These will cover at a minimum:
Disbursement procedures
Reporting requirements (frequency / format)
Audit & legal requirements
Expenditure restrictions (flexibility)
Budget revision procedures
Other financial monitoring mechanisms
Document retention requirements
Non compliance / termination Issues
Partner Monitoring & Compliance
A critical component of the role will be ensuring appropriate partner monitoring and follow up takes place. This will include:
Review and approval of financial statements (and/or supporting documentation) on a quarterly basis.
Communication in writing to Country Accountant and programme managers of any areas where non compliance exists or expenditure cannot be verified.
Ensure external audits are conducted by partners in compliance with the agreement. Review these external audit reports and follow up on any issues raised and evaluate the quality/content of the report and auditor.
Carry out planned and ad hoc reviews/audits of specific aspects of partner finances following review of programme expenditure.
Follow up on any issues raised following these reviews.
Working with the Country Accountant and programme managers, design formal bi-annual monitoring plans for Concern Kenya partners.
Review disbursement position and facilitate the timely and appropriate release of funds to the partner.
Partner Capacity Building & Support
The Finance Manager - Partners will be a resource for partners supporting them on key training, development and financial control and system issues. This will be dependant on the needs of the partner and will be initiated by findings in the assessment and communication and consultation with the partner.
The Finance Manager - Partners will draft training plans for the relevant partners focussing on three key areas:
a. Strengthening partner capacities to better comply with Concern contractual arrangements.
b. Assisting partners in identifying areas to strengthen and develop partner finance staff and either provide this training or assist the partner in identifying where such training can be sourced.
c. Assisting partners in finding the appropriate financial solutions to any financial control and systems weaknesses identified.
Partner Budgeting
In consultation with the programme managers and partners, design and development appropriate partner budget timetables and processes.
Provide key training to the same on all aspects of budgeting.
Review budgets at the consolidation stage, highlighting areas of variance in terms of support costs and previous years expenditure and enable easy consolidation of data to the budget pack and system.
Partner Accounting in System
Following review (and investigation) of partners periodic financial reports (and supporting documentation):
Prepare journals consolidating the expenditure into the correct Concern headings and format.
Accurately upload journals into the system on a timely basis.
Reconcile all partner control accounts and balance sheet
Other Duties
The Finance Manager will be required to deputise the Country Accountant and will, therefore, need to adopt a flexible approach in the performance of his/her duties.
5. REQUIRED QUALIFICATIONS
Skills, Knowledge and Experience
Extensive accounting and financial management experience in with an international NGO or similar organization
At least 2 years audit experience.
Strong leadership, management, people management and interpersonal skills.
Ability to plan and monitor workflow and performance in a complex environment.
Ability to produce high quality work and balance competing priorities within demanding timeframes.
Excellent written and verbal communication skills.
Excellent computer skills
Excellent/Proven training skills
Attentive to details.
Ability to work under pressure
Ability to work as part of a team
Education/Professional
University degree in Finance /Accounting or equivalent
Minimum CPA-K
JOB TITLE: IT SYSTEMS ADMINISTRATOR
Summary of Job Responsibilities
The incumbent will be responsible for security of data and information systems and provide user support in systems usage and functionality within the Kenya programme offices. S/he will also offer support to the South Sudan Programme, in line with the corporate ICT strategy and polices and procedures.
1. REPORTING TO: Logistics, Transport & IT Manager
2. RESPONSIBILITY FOR STAFF: None
3. LOCATION: Nairobi, with frequent travel to the field offices
4. MAIN DUTIES AND RESPONSIBILITIES:
End User Support and Capacity Building
Investigate problems reported and take corrective action as appropriate.
Escalate problems and liaise with Dublin IT team to request further support.
Assist users with file management system.
Provide technical direction and support to the assigned IT support person (s) in the field programmes.
Technical Support
Implement and support IT systems & network installations in accordance with policies and procedures
Undertake hardware moves between sites and offices
Implement hardware and software upgrades
Implement and support communications infrastructure ,Internet, email, phones, radio
Implement, monitor and support organization security and protection standards including surge protection and UPS
Implement, monitor and support backup, recovery and security systems
Plan and undertake field and project support assignments as required (e.g. for standard maintenance programmes and support requests) and approved by the line manager
Investigate and report problems with office support systems e.g. photocopiers, printers and faxes etc
Help build capacity for Emergency Response Preparedness and provide IT support to Emergency Programmes as required
Liaise with nominated external IT suppliers, support and maintenance companies e.g. with the ISP in relation to connectivity performance and issues
Quality Assurance and On-Going Development
Monitor and investigate developments with local communications infrastructure and assess potential for improving existing communications infrastructure
Update to Dublin IT team regarding infrastructure improvements
Keep up to date with trends and developments in relevant technologies. Investigate local external support options and investigate and make recommendations regarding infrastructure improvements
Asset Management
Keep an asset register of IT equipment hardware, software, radio and network equipment.
Track and control the movement of equipment between sites and temporary off site work.
Track and control equipment being added to the network by visiting staff and consultants ensuring compliance with procedures for such movements and data exchange.
Keep a file of maintenance and support contracts.
Keep a schedule and log of maintenance work completed by contractors.
Ensure software licenses are in place for applications used. Liaise with Dublin IT Team on software and license requirements.
Maintain a schedule of hardware and software upgrades (e.g. virus protection) and ensure all PCs are kept up to date with operating systems patches and antivirus software.
IT Administration
Liaises closely with:-
IT users and Field Management
5. REQUIRED QUALIFICATIONS
Skills, Knowledge and Experience
Bachelors Degree in Electrical and Computer Engineering, Computer Science or any other related IT Degree.
Minimum of 3 years experience in busy computerised environment involving upgrades, troubleshooting, testing and maintenance of PCs
Helpdesk experience
Knowledge of PC, network architecture and cabling systems: , Windows 2003 server, Windows XP , MS Exchange Server, ISA Server, Ethernet, TCP/IP protocols and other Microsoft products
Ability to communicate effectively and to deliver training programmes
Knowledge of communications systems: HF/VHF radios and satellite technologies, internet technology, phone systems and network security systems
Knowledge of relational databases e.g. SQL
Knowledge of Generators, UPS, Electrical theory and Solar Power
Good interpersonal and communication skills
Good organization, planning and management skills
Innovative
Ability to work under pressure.
Willingness to work long hours, weekends and overnight in communities.
Education/Professional
Bachelors Degree in Electrical and Computer Engineering, Computer Science or other related IT Degree.
MCSE/CCNA or other IT professional qualifications preferred
Interested candidates, who meet the above requirements, should apply (quoting position applied for) by sending a CV including telephone contact and a covering letter, by email to:-
The Human Resource Manager
Concern Worldwide
P.O. Box 13850-00800
Nairobi
nairobi.hr@concern.net
The closing date for applications is 13 October 2009. We regret that only short-listed applicants will be contacted
VISIT WWW.NAOMBAKAZI.COM FOR MORE JOB INFORMATION