Various Posts at WiLDAF January, 2024

[Jamii Opportunities]

1.
Internal Auditor Advisor

Duties And Responsibilities​

The Internal Audit Advisor will be a critical member of the Program Team, reporting directly to the Director of Programs. The Internal Audit Advisor works across all program areas, including collaborating with finance and IT to ensure effective and efficient grantmaking processes. The Grants Officer will also serve as the system administrator for the Foundation’s grants management database and as the project lead for system migrations.

Other Duties and Responsibilities will include;

• Ensure WiLDAF compliance with the standards and requirements of the public service, using the documentation and guidelines developed to assist in compliance with these standards.
• Ensure WiLDAF compliance with the standards of financial accountability required of USAID Partners by the Controller & Auditor General of Tanzania.
• Assess the risk and internal controls in operation across the Mission, and ensure that controls are appropriate and functioning properly.
• Develop and deliver an annual work plan of internal audit as agreed with the Head of Mission and Evaluation and Audit Unit.
• Oversee the external audit process for WiLDAF
• Provide advice and support on fraud prevention and management, including maintain an up-to-date fraud register
• Provide advice to management on risk and monitoring of risk across WiLDAF including recommending updates to the risk register
• Conduct periodic reviews of consular services to assess compliance with established protocol and policies
• Participate when appropriate in an advisory capacity, at donor meetings and working groups
• Become familiar with the development cooperation programme in Tanzania, the range of implementing partners and the management structures and support systems of WiLDAF to oversee implementation of the programme;
• Through the agreed internal audit annual work plan, assess and report on compliance with DCAD’s Standard Approach to Grant Management, financial procedures and standards of oversight and management
• Provide independent advice for due diligence processes/partner assessments and other risk issues within grant and partnership management and advise programme staff and management on relevant mitigating measures to be taken
• Working closely with the National Coordinator, participate and advise on the follow up action on the assessment of partner capacity to meet the accounting and financial standards required for the utilization of funds.
• Provide advice to program staff regarding audit reports received from grant partners and on follow-up on audit issues identified;
• Alert the National Coordinator about any issues raised in external audits and recommend steps to be taken in response to these issues.
• Advise the National Coordinator and Board of Coordinator on cases of fraud, or suspicion of fraud. Ensure response actions are in line with the Department’s Fraud Policy and, where necessary, support management to develop and oversee the implementation of investigations/forensic audit.
• Participate in an advisory capacity on the planning of multi-donor financial arrangements to assure compliance with Irish Aid financial procedures and requirements; contribute, as required in financial oversight of multi-donor projects, including participation in working groups dealing with financial and related issues.
• Participate in an advisory capacity in mission management and oversight meetings as required;
• Contribute to staff capacity building including familiarizing staff with departmental systems and procedures as they relate to audit & risk management;
• Provide strategic/input and advice on compliance, audit and risk matters across the work of the Embassy and work within teams to ensure that their related responsibilities are understood;
• Provide support for other activities included in the WiLDAF Business Plans as requested
• Communicate compliance, audit and risk requirements to all relevant internal and external stakeholders as required, ensuring that the material is user friendly.
• Maintain links with other Missions to identify potential areas for collaboration, sharing the experiences of best practice with colleagues across the continent.
• Participate in WiLDAF programme staff meetings and undertake delegated roles and responsibilities.
• Report to line management as required.
• Participate constructively in performance review processes.
• Carry out any additional responsibilities that may be assigned by line management from time to time.

Education Other Skills Required​

• Qualified accountant with accounting qualification such as CPA/ACCA or CA, minimum of five years of post-qualification experience.
• At least five years relevant experience in finance and /or audit, working with government, non-government r donor agencies or similar environment at senior level
• Up to date knowledge of changes in international accounting and auditing standard
• Proficiency in accounting and audit software packages and a high level of computer skills in Microsoft Office software, particularly Word, Excel spreadsheet, database, email
• Proven financial management, risk management, advisory, planning and monitoring skills
• Proven ability to collate an distill large amounts of information, summarizing finds to be used for management decisions and planning

Core Attributes and Skills:

• Knowledge of grants and project management with specific knowledge of USAID and USG grant and contracting rules, policies and procedures
• Knowledge and use of accounting software
• Ability to train and mentor staff, partners and communities
• Good analytical skills
• Ability to study and quickly understand new operating environment and organizational systems
• Good communication skills (written and oral)

2.
Legal Aid Volunteer (2)

Duties And Responsibilities​

Legal Aid Volunteer ensures there is an increased access to justice for indigent persons by providing legal knowledge, advice and support or litigation. S/He will also be responsible for identifying issues for advocacy and documenting success stories.

Other Duties and Responsibilities will include;

• Provide legal Aid to clients.
• Reconcile and mediate client disputes.
• To update and maintain Legal Aid Management System (LAMS) and legal aid website.
• Document success stories from legal aid clients
• Identify and tap issues for advocacy from the legal aid clients attended.
• Conduct gender analysis of LAC cases for identification of advocacy issues.
• Provides quality legal Aid services to clients.
• Ensure the program is implemented towards achieving desired outputs.
• Ensure timely execution of activities and other program related duties.
• Contributes towards achieving WiLDAF’s vision.
• Any other duties assigned by supervisor

Education Other Skills Required​

• Successfully completed Law School
• Bachelor’s degree in law (LLB)

Core Attributes and Skills:

• Good oral and written communication skills.
• Computer literacy
• Fluency in English and Kiswahili

3.
Monitoring & Evaluation Officer

Duties And Responsibilities​

The monitoring and evaluation officer will oversee the monitoring and evaluation of projects and organizational development activities. He/she will oversee the development of documentation materials such as quarter reports, annual reports, and M&E reports in a timely fashion and ensure quality assurance of designed documents. He/she will design and update M&E tools for respective projects and programs logical frameworks, result frameworks etc.
He/she will support the coordination of the project management activities including project designing, implementation and evaluations.

Other Duties and Responsibilities will include;

• Develop baseline data for each project component and for all project indicators.
• Produce and revise the project log frame matrix for designed projects, particularly in the areas of performance indicators and their measurement.
• Develop the overall framework and plan for the project’s M&E highlighting key M&E activities such as mid-term project review, impact assessment, and final evaluation, Performance Monitoring Plan with relevant timelines, and data collection systems.
• Produce risk assessment matrix for designed project and update according to findings or experience during project implementation.
• Design data collection tools qualitative and quantitative for a respective project.
• Collect data on a regular basis to measure achievement against the performance indicators
• Control the quality of existing data in the project subject areas, the methods of collecting it, and the degree to which it will provide good baseline statistics for impact evaluation.
• Produce reports on M&E findings related to projects and case studies and prepare presentations based on M&E data as required.
• Development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
• Organize and coordinate capacity building of project staff to implement M&E activities.
• Work closely with key project personnel in documenting organizations’ project information in all phases of project management
• Develop monthly department reports, quarter reports, annual reports, and project M&E reports in a timely manner.
• Identify lessons learned and develop case studies to capture qualitative outputs of the project.
• Provide advice to the supervisor on improving project performance using M&E findings.
• Work closely with the project team and provide recommendations on improving performance.

Education Other Skills Required

• Bachelor’s degree in Statistics, Economics, Project Management, M & E or Social Sciences Social Community development, Research, or any closely related field.
• At least 2 years of experience in developing and implementing M & E systems and frameworks in an NGO environment.
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience in designing and managing beneficiary monitoring and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Experience in working with vulnerable groups particularly, girls, youth and women
• Experience in Monitoring and Evaluation Software such as Stata, SPSS, Kobo tool kit etc

Core Attributes and Skills:

• Demonstrated expertise in both quantitative and qualitative research methods.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
• Possess outstanding professional reputation and have strong demonstrated interpersonal, written, and oral presentation skills.
• Experience in designing monitoring & and evaluation tools example M&E plan framework results from work log frame.
• Monitoring and evaluation software including Stata, SPSS, Kobo tool kit
• Excellent analytical skills
• Ability to work in a team and good interpersonal skills.
• Good computer skills.
• Good organizational skills
• Ability to work independently with a minimum of supervision.

4.
Monitoring and Evaluation Specialist

Duties And Responsibilities​

• Implement all aspects of the performance and impact measurement for Internews in Tanzania, including collection and monitoring of all data, processing and verification.
• Implement and track the project’s approved Monitoring and Evaluation Plan (MELP), including all required submissions of quarterly data, annual PIRS and any other requests.
• Conduct/manage the collection of qualitative and quantitative data per the approved project work plan.
• Responsible for keeping meticulous records, archives, and databases for all activities and ensuring they are updated regularly.
• Work closely with project staff and local partners, and provide training and capacity building in effective and appropriate data collection as well as M&E methodology and tools.
• Provide program support to key program personnel such as the Advocacy and Communication and the Grants Compliance Officer, as and when required.
• Design, implement and contribute to evaluation methodologies and measurement approaches, above and beyond required indicators.
• Liaise with international impact evaluation consultants and other external experts supporting the program, providing them with information and support as and when is required.
• Draft regular donor narrative reports, as well as any other reports needed for internal and external use.
• Maintain contact with and facilitate two-way communication and feedback with all program staff and local partners to facilitate timely and regular flow of information and data and to ensure that reports are utilized and practical.
• Work with program staff to write human-interest success stories and other communications products about project impact representing a wide range of locations and topics for sharing with general audiences as well as donors.

Education Other Skills Required​

• Bachelor degree in Social science, Development, studies, Statistics , Economics or related field or equivalent. Master’s degree and/or professional training in M&E preferred.
• At least 5 years professional experience in the field of performance measurement for social development activities and/or media.
• Experience working on USAID-funded projects is highly preferred.
• Familiarity with both qualitative and quantitative data collection and M&E database systems.
• Knowledge of data management processes and tools, including USAID’s database systems.
• Experience with relevant M&E and communications software, such as Excel, SPSS, In-Design, Photoshop etc.
• Prior experience in partaking of GBV, SRHR , legal justice and women leadership , feminist movement and economic empowerment related projects
• Experience working with and providing legal aid and/or capacity building support to women , girls and other marginalized societies organizations in Tanzania.
• Sensitivity to cross-cultural dynamics in the workplace and experience providing technical support to a cross-section of staff and local partners.

Core Attributes and Skills:

• Fluency in English and Kiswahili.
• Solid English writing skills, to a publishable standard. Writing samples required.
• Detail-oriented with strong analytical and information management skills.
• Must be self-reliant, resourceful, good problem-solver, good humored, and flexible.
• Ability to work independently, efficiently and reliably, to a high standard and to deadline.
• Ability to work collaboratively with a diverse staff.
• Willingness to travel to project areas in different locations across the country.

5.
Project Officer: Legal Aid

Duties And Responsibilities​

The Program Officer will assist in coordination and administer all aspects of the ongoing WiLDAF legal aid programs which will include plannig, budger and controlling program activities. The position holder will suppport grantees on key issues among others advocacy on gender equality and legal empowerment, acess to justice through paralegal work and community prevention mechanisms on gender-based violencewhile keeping abreast with changinglegal aid knowldege and best practice. The role will also provide mentoring and guidance to programme patners

Other Duties and Responsibilities will include;
General:

Assisting in coordination of WiLDAF program activities and Capacity development of WiLDAF grantees and implementers towards achieving expected results in accordance with the annual strategic plan.

Planning:

• Assist in the formulation of WiLDAF Annual Plans including, in close collaboration with Senior Programs Manager, the budget for the Programs and ensure proper implementation.
• Plan the delivery of the overall program and its activities, outputs and results in accordance with the Strategic Plan of WiLDAF.
• Develop new initiatives, innovative approaches to support the strategic direction of the program
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement.
• Develop draft funding proposals for the program to ensure the continuous delivery of services.
• Oversee the formulation of detailed annual plans, including budgets, for the Head of Programs and Programs officer.
• Participate in monitoring program implementation progress, ensure adherence to the program annual work plan, budgets, prepare revisions (if required) and evaluate annual plan performance
• Organize and participate in program quarterly review sessions and prepare a report to that effect.
• In collaboration with the Capacity Development Officer develop yearly outreach program plan according to program needs and capacity development.
• Develop draft funding proposals for the program to ensure the continuous delivery of services
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement

Grantmaking and grant management:

• Ensure proper grant-making and grant management for all WiLDAF implementing partners with a special view to transparency through proper reporting and result orientation of grantees.
• Propose to Head of Programs proposals for grant award and their rationale.
• Closely monitor the development of costs per case, person reached with legal education.
• Provide proposals ideas and analysis on impact measurement of the WiLDAF interventions e.g. the costs saved by dealing with GBV cases, the benefits generated by securing property rights for women in inheritance cases etc.

Programs:

• Contribute to regular review of the WiLDAF Strategic Plan and Theory of Change and logical framework.
• Communicate with implementing partners, clients and other stakeholders to gain community support for the program and to solicit input to improve the program.
• Liaise with other officers to ensure effective and efficient program delivery
• Coordinate the delivery of services among different program activities to increase effectiveness and efficiency.
• Provide quarterly, semi-annual and annual reports on the program to Head of Programs
• Ensure that program operate within the approved budget.
• Provide required information to have invoices generated and submitted to Head of Programs according to the established timelines
• Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
• Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework.
• Report evaluation findings to Senior Programs Manager and recommend changes to enhance the program, as appropriate.
• Actively represent WiLDAF in programmatic forums for women’s rights, forge partnerships with like-minded organizations in order to benefit from expertise and experience available as well as to avoid duplications of efforts and funding.
• Ensure that all program interventions are measurable and be measured against the indicators as mentioned in the WiLDAF logical framework, that all capacity development intervention contributes to increased sustainability of legal aid
• Tanzania, measure at least OCA at start and end of capacity development interventions and ensure that WiLDAF grantees and other legal aid providers enter data in the data base, that progress is made to make use of ICT in data collection and that proper data analysis is performed by the WiLDAF.

Education Other Skills Required​

• Bachelor Degree in Law studies, Social development or legal qualification
• Legal Knowledge that is strong understanding of local, national and international laws
• Legal practice prior to experience in practicing law, preferably in the relevant field
• A minimum of 3 years relevant experience in program management
• Demonstrated experience in program planning, monitoring and coordination of CSOs particularly those working with provision of legal aid and its stakeholder

Core Attributes and Skills:

• Knowledge of program implementation and management
• Knowledge of legal aid, legal education, human rights awareness creation and legal empowerment
• Knowledge on local government structures in Tanzania
• Creativity, strategic, innovative and analytical thinker with the ability to manage multiple projects
• Must be highly organized and able to work well with others
• Must have strong written and oral communication skills in both Kiswahili and English
• Focus on Client centered approaches and the ability to respond to the community needs.
• Foster teamwork and ability to work with other in setting goals and making decisions.

6.
Advocacy and Communication Officer

Duties And Responsibilities​

It is ideal for someone who has enthusiasm and determination to influence change in a strategic manner through the application of their communications experience.

You will play a key role in developing and managing strategies, products, and materials that both support advocacy at a regional level, whilst also supporting and capacitating local implementing partners to influence policy and decision making in their own countries.
Other Duties and Responsibilities will include;
Strategic communications

• Lead the strategy, planning, development and implementation of the programmatic communications and advocacy strategy including effectively disseminating information (technical briefs, webinars, social media posts etc.) to produce impact
• Support implementing partners to develop their strategy and internal capacity to influence decision making at a national governmental level
• Facilitate and leverage the contributions of key stakeholders such as implementing partners and the Regional Steering Committee to implement a high impact communications and advocacy strategy in line with the SKPA-2 program objectives

General communications management

• Draft and coordinate the production and dissemination of a diverse range of products including external facing reports, technical briefs, infographics, program updates, media releases and success stories
• Ensure consistent people-centred, plain-English language of all communications and related products
• Manage the dissemination and maintenance of WiLDAF’s publications and products through channels such as website, social media, and other external facing platforms to ensure emerging research, program updates, success stories and reports of regional and country progress reach their target audiences, and are consistently branded
• Establish metrics for measuring and gauging impact of materials and publications, and provide updates on these metrics throughout the project
• Where necessary develop, manage, and maintain internal communications resources such as branding guidelines, style guide, templates etc.
• Work with WiLDAF’s intervention and priorities program and technical staff on the design and delivery of a regular program of technical updates for staff and partners
• Working with UNAIDS and with the support of Deputy Director – Programs, provide high quality secretariat support to the Regional Steering Committee and any of its sub-committees, including the development of the agenda, taking of minutes, assisting in the development of briefing papers, reports, maintenance of the dedicated communication platforms.
• Provide secretariat support to the WiLDAF Community of Practice, including the development of the agenda, taking of minutes, assisting in the development of briefing papers, reports, maintenance of the dedicated communication platforms.

Education Other Skills Required​

• Bachelor’s Degree in Development Studies, Social Work or Sciences , Journalism or Mass Communications.
• A minimum of three (3) years’ work experience in program implementation, advocacy and communication in an NGO setting with experience in working with USAID projects
• Must be social media savvy; experience managing social media accounts, website content, and editing an organizational website.
• Demonstrable exceptional energy to work and multi-task in a fast-paced environment
• Good knowledge of how to use computers and basic MS suite such as word, outlook, PowerPoint and Excel.
• Basic design skills to ensure products and materials look professional and are consistent in branding and style
• Ability to work effectively both independently and as a member of a diverse team.
• Ability to maintain a calm and professional attitude under pressure or constantly shifting
• priorities.

Core Attributes and Skills:

The successful applicant will display the following:

• Ability to contextualise complex, technical and at times, scientific information into people-centred plain English and adapt and tailor writing style and tone to match the intended audience
• Strong analytical skills with the ability to identify and develop strategies to effectively influence decision making either directly or by working to capacitate local implementing partners
• Strong listening skills with the ability to interpret key messages and information
• Excellent knowledge of English, strong oral and written communication and experience developing, drafting, and editing a range of communication products
• Ability to facilitate meetings on online communications platforms and coordinating activities across multiple time-zones
• Demonstrated interpersonal and teamwork skills in a fast-paced work environment
• Ability to prioritise tasks, take initiative, and independently manage competing demands
• Function effectively in cross-cultural teams, making culturally appropriate adjustments to communications materials aligned with the aims and objectives of the program

7.
Grant Compliance Officer

Duties And Responsibilities​

The Grants Compliance Officer will be a critical member of the Program Team, reporting directly to the Head of Finance & Operations. Provide guidance, advice and support to programmes on grant management and compliance with donor and internal requirements at all stages of the grant cycle, including related to procurement, sub-granting, budget flexibility, reporting, audit as well as visibility and communications.

Other Duties and Responsibilities will include;

Grant Management 60%

• Setting grant management policies, developing and enforcing procedures that assure transparency in the grants processes.
• Co-ordinate the project’s grants accounting, reporting, compliance and risk management.
• Review and finalize sub recipients’ budgets, prepare contracts/agreements, facilitate funds disbursement and follow up on compliance.
• Handle correspondences and matters concerning grant management in consultation with the Project Manager and Grants Manager.
• Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible.
• Provide feedback to all sub recipients on grants performance.
• Assist in the preparation of progress update reports as per donor requirements and Wildaf policies.
• Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded.
• Organize and facilitate mentorship, training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process, implementations, reporting and accounting.
• Prepare grants and solicitation documents when required.
• Track grants fund during implementation on monthly basis, cumulatively, and by the grantee.
• Ensure compliance with donor regulation and any special awards condition.
• Conduct site visits for grantees as necessary.
• Support with grants reporting to donors, completion, close out and grantees for compliance as necessary.
• Maintaining individual files on each beneficiary that is shared with all project staff and meticulously updated and confirmed.

Compliance 30%

• Ensure that the contracts, policies and procedures are in accordance to the National laws
• Provide guidance in interpreting and executing applicable regulations, terms and conditions of the grant
• Ensure that WiLDAF comply with the USAID’s financial regulation in management of donor funds
• Conduct periodic reviews including site visits to the project beneficiaries
• Train project staff on procedures and requirements.

Other duties 10%

• Serve as a member of the fundraising committee and participate on proposal budget development
• Participate in the development’s work plans and reports
• Other duties as may be assigned by the supervisor

Education Other Skills Required​

• Bachelor’s Degree or Master’s Degree in Accountancy , Finance , Commerce or any relevant field
• Strong financial and grant management in USAID related projects will be highly preferred
• 3 to 5 years’ working experience in CSOs grants management
• Good knowledge and understanding of NGO statutory and compliance requirements
• In depth understanding of project cycle management (including problem/objectives trees, stakeholders analysis , project planning and budgeting)
• Proven capacity building and mentoring for grass-root CSOs, pre- funding assessment, contract design, compliance management, data analysis, budget and report review for CSOs.
• Ability to train and support staff and managing donor relationships and funding

Core Attributes and Skills:

• Excellent analytical and numerical skills
• Training and mentoring others
• Monitoring and evaluation
• Budget management
• Excellent numeracy skills
• Good oral and written communication skills
• Computer literacy
• Team player
• Honesty and integrity
• Proactive
• Ability to work under minimum supervision.

8.
Human Resources Officer

Duties And Responsibilities​

The Human Resource Officer (HRO) responsible for provision of human resources duties and the compilation of monthly reports, assistance in the recruitment process, provision of data into the payroll process, preparation of staff benefits for validation by the management to ensure the activities are in line with overall HR functions.

Other Duties and Responsibilities will include;

• Participate in the development of HR policies and procedures for WILDAF and ensure that all staff understand and adhere to the policies.
• Follow up on the Human Resources procedures and policies and ensure that they are carried out as required and strictly adhered to in areas like recruitment procedures, probationary periods monitored and orientations.
• Participate in the development of HR policies and procedures for WILDAF and ensure that all staff understand and adhere to the policies.
• Keep abreast of new policies and procedures in Human Resources that apply to Tanzania and make the necessary changes and updates for WILDAF to adopt.
• Provide insight to staff through training and workshops on the changes of the Tanzania Labor Laws and practices to ensure compliance to the required regulations.
• Maintain an efficient administration system for human resources information for the zonal offices to ensure transfer and sharing of information is transparent and easily accessible for all staff.
• Provide support and assistance to the zones regarding recruitment to ensure adequate staffing and development of staff at WILDAF is done at optimal level.
• Provide support in terms of training and advice on any HR policies and procedure issues that has changed or been updated for staff awareness.
• Facilitate staff training on the performance management process and clear understanding of the performance process and to clearly communicate the expectations of this process.
• Conduct a staff training needs assessment and design staff development plans to ensure that staff have the right skill set to perform their roles at optimal levels.
• Oversee general administration and management of staff leave a database for all staff and ensure all records are up to date.

Education Other Skills Required​

• Bachelor’s degree (or equivalent) in Human Resources Management, Law or related field
• Strong understanding of national laws related to HR.
• 2 to 4 years of experience in human resources field preferably in NGOs
• Exceptional communication and interpersonal skills and an ethical mindset
• Familiarity with any HR software is a plus

Core Attributes and Skills:

The successful applicant will display the following:

• Multi task and work with deadlines
• Strong problem solving, analytical and operational abilities
• Excellent planning; organizational and time management skills
• Ability to maintain confidentiality
• Good knowledge of human resource practice, policies and procedures
• Familiarity with Local Labour Law and Strong customer service focus
• Building and nurturing relationships
• Excellent interpersonal written and oral communication and presentation skills

9.
Procurement Officer

Duties And Responsibilities​

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office. The position holder will procure Program supplies, services and equipment, whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

Other Duties and Responsibilities will include;

Procurement Management

• Receive and check for clarity and approval of all procurement requests from various departments.
• Support the country wide procurements in a timely and cost-effective manner.
• Ascertain specifications, financial codes and appropriate authorization on procurements.
• Support to the field offices in terms ensuring that all the procurements are conducted as per the approved procurement plans, as well as abiding by the different donor procurement guidelines.
• Participate in tender evaluations and present the reports to the Procurement committee.
• Support in tendering processes by issuing out bids to interested bidders.

Reporting and Documentation

• Maintaining and updating the procurement tracker regularly and share it on a weekly basis.
• Review and update the procurement status update weekly to keep the program teams updated with the status of their procurements.
• Ensuring a proper filing system through the use of e-filling system for all the procurement related documents.

Vendor/Supplier Relationship Management

• Provide feedback to various vendors on their performance regarding order fulfilment.
• Coordinating with vendors to ensure flexibility in terms of delivery while handling emergency procurements.
• Dialogue with vendors to ensure compliance to quality standards as per the SCI standards.

Order management:

• Regular follow up with suppliers to ensure timely delivery of supplies and services.
• Providing weekly updates to the various programs on the status of the procurement being handled at the country office through sharing the weekly status updates.
• Proactively track all orders issued out to vendors and ensuring deliveries are made within the shortest time possible.

Education Other Skills Required​

• Bachelors in Procurement & Logistics, Supply Chain Management or any related field
• Minimum of 2 years of relevant experience working in procurement, preferably in an NGO or development program.
• Registered with the Procurement Engineers board.
• Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice;
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities;
• Knowledge of policies and their compliance requirements in respect of Procurement and wider supply chain activity;
• Strong interpersonal and communication skills including influencing, negotiation and coaching;
• Excellent organizational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers;
• Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing while contributing to monthly KPI reports;
• Willingness to undertake field travel as required and work in difficult environments according to travel environments;
• Excellent oral and written communication skills; fluency in spoken and written English

Core Attributes and Skills:
The successful applicant will display the following:

• Knowledge of generic procurement procedures and practices
• Good collaborator with effective interpersonal and analytical skills who work
• seamlessly across cultures, organizational units and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a matrixed structure
• Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook)

10.
Project Officer: Legal Aid

Duties And Responsibilities​

The Program Officer will assist in coordination and administer all aspects of the ongoing WiLDAF legal aid and women participation in leadership and feminist movements programs which will include planning, budget and controlling program activities. The position holder will support grantees on key issues among others advocacy on gender equality and legal empowerment, access to justice through paralegal work and community prevention mechanisms on gender-based violence while keeping abreast with changing legal aid knowledge and best practice. The role will also provide mentoring and guidance to program partners.

Other Duties and Responsibilities will include;
General:

• Assisting in coordination of WiLDAF program activities and Capacity development of WiLDAF grantees and implementers towards achieving expected results in accordance with the annual strategic plan.

Planning:

• Assist in the formulation of WiLDAF Annual Plans including, in close collaboration with Senior Programs Manager, the budget for the Programs and ensure proper implementation.
• Plan the delivery of the overall program and its activities, outputs and results in accordance with the Strategic Plan of WiLDAF.
• Develop new initiatives, innovative approaches to support the strategic direction of the program
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement.
• Develop draft funding proposals for the program to ensure the continuous delivery of services.
• Oversee the formulation of detailed annual plans, including budgets, for the Head of Programs and Programs officer.
• Participate in monitoring program implementation progress, ensure adherence to the program annual work plan, budgets, prepare revisions (if required) and evaluate annual plan performance
• Organize and participate in program quarterly review sessions and prepare a report to that effect.
• In collaboration with the Capacity Development Officer develop yearly outreach program plan according to program needs and capacity development.
• Develop draft funding proposals for the program to ensure the continuous delivery of services
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement

Grant making and grant management:

• Ensure proper grant-making and grant management for all WiLDAF implementing partners with a special view to transparency through proper reporting and result orientation of grantees.
• Propose to Head of Programs proposals for grant award and their rationale.
• Closely monitor the development of costs per case, person reached with legal education.
• Provide proposals, ideas and analysis on impact measurement of the WiLDAF interventions e.g. the costs saved by dealing with GBV cases, the benefits generated by securing property rights for women in inheritance cases etc.

Programs:

• Contribute to regular review of the WiLDAF Strategic Plan and Theory of Change and logical framework.
• Communicate with implementing partners, clients and other stakeholders to gain community support for the program and to solicit input to improve the program.
• Liaise with other officers to ensure effective and efficient program delivery
• Coordinate the delivery of services among different program activities to increase effectiveness and efficiency.
• Provide quarterly, semi-annual and annual reports on the program to Head of Programs
• Ensure that the program operates within the approved budget.
• Provide required information to have invoices generated and submitted to Head of Programs according to the established timelines
• Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
• Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework.
• Report evaluation findings to Senior Programs Manager and recommend changes to enhance the program, as appropriate.
• Actively represent WiLDAF in programmatic forums for women’s rights, forge partnerships with like-minded organizations in order to benefit from expertise and experience available as well as to avoid duplications of efforts and funding.
• Ensure that all program interventions are measurable and be measured against the indicators as mentioned in the WiLDAF logical framework, that all capacity development intervention contributes to increased sustainability of legal aid
• Tanzania, measure at least OCA at start and end of capacity development interventions and ensure that WiLDAF grantees and other legal aid providers enter data in the database, that progress is made to make use of ICT in data collection and that proper data analysis is performed by the WiLDAF.

Education Other Skills Required​

• Bachelor Degree in Law studies, Social development or legal qualification
• Legal Knowledge that is strong understanding of local, national and international laws
• Legal practice prior to experience in practicing law, preferably in the relevant field
• A minimum of 3 years relevant experience in program management
• Demonstrated experience in program planning, monitoring and coordination of CSOs particularly those working with provision of legal aid and its stakeholder

Core Attributes and Skills:

• Knowledge of program implementation and management
• Knowledge of legal aid, legal education, human rights awareness creation and legal empowerment
• Knowledge on local government structures in Tanzania
• Creativity, strategic, innovative and analytical thinker with the ability to manage multiple projects
• Must be highly organized and able to work well with others
• Must have strong written and oral communication skills in both Kiswahili and English
• Focus on Client centered approaches and the ability to respond to the community needs.
• Foster teamwork and ability to work with other in setting goals and making decisions.

11.
Accountant (Volunteer)

Duties And Responsibilities​

Accountant (Volunteer) will be responsible for maintaining sound financial and accounting systems and controls for WiLDAF Tanzania. The role entails performing day to day financial accounting tasks including, processing payments, filing and document retrieval, providing data for report preparation and data input, budgeting, financial accounting and reporting of assigned grants.

Others Duties and Responsibilities will include;

• Posting and processing journal entries to ensure all business transactions are recorded
• Updating accounts receivable and issue invoices
• Updating accounts payable and perform reconciliations
• Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines
• Assist with reviewing of expenses, payroll records etc. as assigned
• Update financial data in databases to ensure that information will be accurate and immediately available when needed
• Prepare and submit weekly/monthly reports
• Assist senior accountants in the preparation of monthly/yearly closings
• Assist with other accounting projects

Education Other Skills Required​

• Bachelor degree in Accounting and Finance or related field
• Qualifications (ACA, ACCA or CIMA) is a plus but not required
• At least one year working experience either full time or internship

Core Attributes and Skills:

• The successful applicant will display the following:
• Proven experience as a junior accountant
• Excellent organizing abilities
• Great attention to detail
• Good with numbers and figures and an analytical acumen
• Good understanding of accounting and financial reporting principles and practices
• Excellent knowledge of MS Office and familiarity with relevant computer software (e.g. SAP)
• Qualifications (ACA, ACCA or CIMA) is a plus but not required

12.
Project Officer: Behavior Change and Social Norms

Duties And Responsibilities​

The Program Officer will assist in coordination and administer all aspects of the ongoing WiLDAF legal aid programs which will include planning, budger and controlling program activities. The position holder will support grantees on key issues among others advocacy on gender equality and legal empowerment, access to justice through paralegal work and community prevention mechanisms on gender-based violence while keeping abreast with changing legal aid knowledge and best practice. The role will also provide mentoring and guidance to programme partners.

General:

• Assisting in coordination of WiLDAF program activities and Capacity development of WiLDAF grantees and implementers towards achieving expected results in accordance with the annual strategic plan.

Planning:

• Assist in the formulation of WiLDAF Annual Plans including, in close collaboration with Senior Programs Manager, the budget for the Programs and ensure proper implementation.
• Plan the delivery of the overall program and its activities, outputs and results in accordance with the Strategic Plan of WiLDAF.
• Develop new initiatives, innovative approaches to support the strategic direction of the program
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement.
• Develop draft funding proposals for the program to ensure the continuous delivery of services.
• Oversee the formulation of detailed annual plans, including budgets, for the Head of Programs and Programs officer.
• Participate in monitoring program implementation progress, ensure adherence to the program annual work plan, budgets, prepare revisions (if required) and evaluate annual plan performance
• Organize and participate in program quarterly review sessions and prepare a report to that effect.
• In collaboration with the Capacity Development Officer develop yearly outreach program plan according to program needs and capacity development.
• Develop draft funding proposals for the program to ensure the continuous delivery of services
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement

Grant making and grant management:

• Ensure proper grant-making and grant management for all WiLDAF implementing partners with a special view to transparency through proper reporting and result orientation of grantees.
• Propose to Head of Programs proposals for grant award and their rationale.
• Closely monitor the development of costs per case, person reached with legal education.
• Provide proposals, ideas and analysis on impact measurement of the WiLDAF interventions e.g. the costs saved by dealing with GBV cases, the benefits generated by securing property rights for women in inheritance cases etc.

Programs:

• Contribute to regular review of the WiLDAF Strategic Plan and Theory of Change and logical framework.
• Communicate with implementing partners, clients and other stakeholders to gain community support for the program and to solicit input to improve the program.
• Liaise with other officers to ensure effective and efficient program delivery
• Coordinate the delivery of services among different program activities to increase effectiveness and efficiency.
• Provide quarterly, semi-annual and annual reports on the program to Head of Programs
• Ensure that program operate within the approved budget.
• Provide required information to have invoices generated and submitted to Head of Programs according to the established timelines
• Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
• Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework.
• Report evaluation findings to Senior Programs Manager and recommend changes to enhance the program, as appropriate.
• Actively represent WiLDAF in programmatic forums for women’s rights, forge partnerships with like-minded organizations in order to benefit from expertise and experience available as well as to avoid duplications of efforts and funding.
• Ensure that all program interventions are measurable and be measured against the indicators as mentioned in the WiLDAF logical framework, that all capacity development intervention contributes to increased sustainability of legal aid
• Tanzania, measure at least OCA at start and end of capacity development interventions and ensure that WiLDAF grantees and other legal aid providers enter data in the data base, that progress is made to make use of ICT in data collection and that proper data analysis is performed by the WiLDAF.

Education Other Skills Required​

• Bachelor Degree in Law studies, Social development or legal qualification
• Legal Knowledge that is strong understanding of local, national and international laws
• Legal practice prior to experience in practicing law, preferably in the relevant field
• A minimum of 3 years relevant experience in program management
• Demonstrated experience in program planning, monitoring and coordination of CSOs particularly those working with provision of legal aid and its stakeholder

Core Attributes and Skills:

• Knowledge of program implementation and management
• Knowledge of legal aid, legal education, human rights awareness creation and legal empowerment
• Knowledge on local government structures in Tanzania
• Creativity, strategic, innovative and analytical thinker with the ability to manage multiple projects
• Must be highly organized and able to work well with others
• Must have strong written and oral communication skills in both Kiswahili and English
• Focus on Client centered approaches and the ability to respond to the community needs.
• Foster teamwork and ability to work with other in setting goals and making decisions.

13.
Head of Finance & Operations

Duties And Responsibilities​

The Operational Finance Manager is involved in defining financial strategy and implementing this strategy within his/her area of responsibility. He/she supports the Finance Coordinators in implementing and adapting financial policies and is responsible for the sound budgetary and accounting management or resources

Others Duties and Responsibilities will include;

• Conduct regular compliance reviews and risk assessments to ensure effectiveness and efficiency of operations, compliance with policies, procedures, statutory laws and the industry best practices; and provide recommendations and advice on improvements to WILDAF’s systems and procedures
• Work with the Country Director, Senior Director of Compliance, and other WILDAF senior staff member to ensure that internal control processes and systems are adequate to minimize risks.
• Through technical assistance and spot-checking, verifies that country programs comply with donor rules and regulations, applicable organizational policies and pertinent U.S. and host country laws.
• Perform and documents monitoring visits to sub recipients; and work with senior management and sub grantees to implement improvements, if required.
• Determine WILDAF’s strategic risks and make recommendations on how these should be managed
• Serves as a member of one or more of WILDAF’s Internal Compliance Reviews teams, as needed
• Minimizes fraud through active monitoring and close review on country offices practices and procedures and participates in the development of new internal control initiatives.
• Update and report on the status of the implementation of audit and compliance recommendations on a regular basis
• Lead/conduct special investigations and analytical projects
• Develop a list of best practices for implementing and improving internal controls and orient and train staff on best practices
• Immediately reports gross misconduct or suspected fraudulent activities to the Country Director, Senior Director of Compliance and/or Human Resources Senior Manager.
• Any other special projects as assigned by the Executive Director.

Education Other Skills Required

• A minimum of 5 years’ years’ professional experience serving in a Compliance function with an international Nongovernmental Organizations (NGOs)
• Alternatively, a minimum of 5 years’ experience as an auditor in an audit firm with experience in auditing NGOs
• A Bachelor of Commerce degree in Accounting or Finance. Master’s Degree preferred
• Qualified accountant with an ACCA or equivalent, CIA and/or CISA qualification will be an added advantage
• Experience working on USAID and other donor-funded projects in developing countries with a NGO or grant-related entity
• Good understanding of internal audit including international trends and best practices
• Demonstrative proficiency in Information Technology, particularly computer-assisted audit techniques, including the capacity to navigate financial systems like Quick books Enterprise (QBE)
• International work experience preferred
• Availability to travel locally and internationally
• Ability to present high-quality reports with information effectively to senior management and project managers.

Knowledge: (functional or technical: i.e. country legislation, finance, program planning, public healthcare standards, proposal writing, human resources practices, etc.)

• Ability to read, analyze, and interpret common reports and agreement documents
• Ability to work with mathematical concepts as they relate to auditing and fiscal analysis to include accounting and budgetary information
• Reasoning ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to manage several major activities simultaneously
• Ability to travel independently in new environments
• Sensitive to sociocultural differences in the region
• Computer literacy, particularly in the use of Microsoft Word, Excel, PowerPoint.
• Proficiency in both written and spoken English and Kiswahili.

Core Attributes and Skills:

• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform Attention to detail and accuracy in data management, analysis, and reporting;
• Cooperative, competent, hardworking, flexible, and dependable in a multi-cultural, open office situation;
• Self-motivated and proactive with a positive attitude to work;
• Effective communicator and team member, instilling trust and confidence;
• Ability and willingness to learn
• Excellent communication, presentation, and writing skills
• Ability to manage several major activities simultaneously

Code of Conduct:

To uphold WiLDAF’s financial policies and procedures, staff code of conduct and values at all times during the course of your post with the organization. Acting as a role model in the course of your duties

How to Apply:

Interested candidates who fulfill the requirements are required to send their Cover letters and CVs to cvs@kaziconnect.co.tz . People Living with Disabilities (PWDs) are highly encouraged to apply.

Only shortlisted candidates will be contacted for an assessment

Deadline for the application is 05th February, 2024

 

[Numbisa]

Nice

 

[Frank Wanjiru]

Safi