micci pazi
New Member
- Aug 24, 2010
- 2
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Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.
RESPONSIBILITIES
The person will be mainly tasked with
Ø Implement financial policies and procedures
Ø Reconcile the general ledger
Ø Prepare and reconcile general bank statements
Ø Establish and maintain supplier accounts
Ø Ensure data is entered into the system
Ø Ensure transactions are properly recorded and entered into the computerized
Ø Accounting system i.e. Prepare income statements, Prepare balance sheets
Ø Maintain financial files and records
· Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
· Administer employee files and records in order to ensure accurate payment of benefits and allowances
Ø Administer employment agreements
Ø Verify and report on benefits payments
Ø Maintain the leave management system
Ø Review remittances
Ø Supervise completion of the payroll
Ø Review payroll reports
· Supervise administrative services within the office
Ø Manage the filing, storage and security of documents
Ø Respond to inquiries
Ø Manage the repair and maintenance of computer and office equipment
Ø Issue permits and licenses
Ø Supervise customer services and respond to customer inquiries
Ø Assist with preparation and advertising of contract documents
Ø Administer contracts
· Perform other related duties as shall be required
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge
The incumbent must have proficient knowledge in the following areas:
The incumbent must demonstrate the following skills:
The incumbent must also demonstrate the following personal attributes:
APPLICATION DEADLINE IS ON 2nd MAY 2013, PLEASE SEND CV TO humanresources719@gmail.com
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.Job Description
Administration Officer
PURPOSE OF THE POSITION
The Administration Officer is responsible for maintaining day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.
SCOPE
The Administration Officer is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Officer must work within municipal policies and procedures and in compliance with all Territorial Acts and Legislation.
RESPONSIBILITIES
The person will be mainly tasked with
- Handling customers request for import / export shipments
- Coordinate with carriers, vendors, overseas offices and customers to ensure smooth import transactions
- Preparation of shipping documents
- Ensure prompt delivery of cargo
- Process custom permit and billing
- Creates shipping documentation including bills of lading, shipping labels, and export
- Routes outgoing shipments through various freight forwarders and schedules
- transportation of shipments.(FedEX GND via the Internet, International Forwarding Agents)
- Works closely with Logistics providers to assure on-time shipments.
- Maintains shipment files, issues reports, and responds to customer inquiries regarding
- Status of shipments.
- Prepares and follows-up on freight claims.
- Posts orders and shipping information daily using computer system.
- Work with others in manufacturing department to assure transactional accuracy.
- Provides freight rates to customers and customer service department.
- Back-up Purchasing and Assist. Admin duties
- Attending meetings, taking minutes and keeping notes invoicing
- Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment: Compares identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
- Determines method of shipment, utilizing knowledge of shipping procedures, routes, and rates.
- Affixes shipping labels on packed cartons or stencils identifying shipping information on cartons, using stenciling equipment.
- Administer and monitor the financial system in order to ensure that Finances are maintained in an accurate and timely manner
Ø Implement financial policies and procedures
Ø Reconcile the general ledger
Ø Prepare and reconcile general bank statements
Ø Establish and maintain supplier accounts
Ø Ensure data is entered into the system
Ø Ensure transactions are properly recorded and entered into the computerized
Ø Accounting system i.e. Prepare income statements, Prepare balance sheets
Ø Maintain financial files and records
· Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
· Administer employee files and records in order to ensure accurate payment of benefits and allowances
Ø Administer employment agreements
Ø Verify and report on benefits payments
Ø Maintain the leave management system
Ø Review remittances
Ø Supervise completion of the payroll
Ø Review payroll reports
· Supervise administrative services within the office
Ø Manage the filing, storage and security of documents
Ø Respond to inquiries
Ø Manage the repair and maintenance of computer and office equipment
Ø Issue permits and licenses
Ø Supervise customer services and respond to customer inquiries
Ø Assist with preparation and advertising of contract documents
Ø Administer contracts
· Perform other related duties as shall be required
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge
The incumbent must have proficient knowledge in the following areas:
- Computerized accounting programs
- Accounts payable and accounts receivables
- Generally accepted accounting principles
- Preparation of financial Statements
- Administration of employee benefits
- Payroll systems and reporting
- office administration
The incumbent must demonstrate the following skills:
- supervisory skills and time management
- accounting and bookkeeping skills
- Analytical and problem solving skills
- decision making skills
- effective verbal and listening communications skills
- effective written communications skills
- computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs
The incumbent must also demonstrate the following personal attributes:
- Be honest and trustworthy
- Be respectful
- Possess cultural awareness and sensitivity
- Be flexible
- Demonstrate sound work ethics
- Must maintain strict confidentiality in performing the duties of the Administration officer.
- A degree in Accounting or Business Administration, Law or any related first degree
- A masters Degree is an added advantage
- Knowledge in accounts
- 2 years experience in shipping, marine.
- Good knowledge of Import / Export Shipping procedure and documentation will be advantageous
- Good communication and interpersonal skills
- Able to work well under pressure
APPLICATION DEADLINE IS ON 2nd MAY 2013, PLEASE SEND CV TO humanresources719@gmail.com