Office Support Specialist (OSS) at Peace Corps November, 2023

[Jamii Opportunities]

Position: Office Support Specialist (OSS)

Tasks and Responsibilities:

1. Project Management
2. Assists with tracking Peace Corps program activities/taskers from inception to completion.
3. Ensures tasks on are on schedule and the CD is aware of bottlenecks and progress.
4. Assists the CD’s office with assigned projects while following organizational policies, programs, budget, and schedules to accomplish goals and objectives.
5. Information Management
6. Ability to use IT skills such as database management, information architecture, and workflow to organize, structure, and label content in an effective and sustainable way to help users find information and complete tasks.
7. Oversees information management, including codification, content management, information processes, and taxonomies.
8. Office Coordination/Management
9. Coordinates the work of the Country Director’s office and Senior Management Team.
10. Responsible for the overall management of the Country Director’s office.
11. Manages the daily activities of the office and liaises with all stakeholders, ensuring a professional level of service and support.

Qualifications and Evaluations:

Applicants must address each qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. Education Requirements:

• Professional certification: Project Management(including software know-how). Information Management know- how(if no certification).
• BA, BS, in business management and/or relevant field and experience demonstrating the ability to perform the required duties.

1. Language:

• English Level IV(fluent)and Swahili Level IV(fluent) in speaking/reading/writing is required. Excellent verbal and written communication skills in both languages required.

1. Work Experience:

• Related work experience with demonstrated hands-on experience to perform the job duties.

1. Skills and Abilities:

• Advanced know-how in Microsoft Office and project management software.
• Strong written and oral communication skills with the ability to plan, prioritize, and organize.
• Attention to detail with the ability to monitor and track program progress in coordination with key staff.
• Ability to work well in a team environment.
• Ability to work effectively under pressure.
• Strong analytical and problem-solving skills.
• Excellent multitasking skills, being able to manage multiple projects at the same time.

Note: See How to Apply instructions below.

Applicability:

Contract offer is contingent on availability of funds, reference checks, background check, medical examination, submission of proof of required vaccinations or other medical information.

All applicants must identify in the application whether or not they have ever served Peace Corps as a Trainee or Volunteer(including Response), or as a staff member(USDH, PSC, or FSN), and if so, to identify the position location, position type, title, and starting and ending dates.

How to Apply:

• Cover Letter-1 page
• Resume/CV clearly demonstrating the necessary skill set – 2 page maximum Office Support Specialist (OSS) applicants – send both items to the following email address: tz-applicants@peacecorps.gov with the subject line: PC 23-04_Office Support Specialist_Last Name_First Name.

Shortlisted applicants will be convened to sit for a written test.

NOTE: Due to the high volume of applications received, we will only contact applicants who are being considered. Thank you for your understanding.

For Further Information:

The complete position descriptions for all three (3) positions listing all of the duties, responsibilities, required qualifications, etc. may be obtained by sending an email to TZ-DMO@peacecorps.gov.

The deadline for submitting the application is December 01, 2023 (17:00pm Tanzania Time)

 

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