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Head of Sub-Office (UNDP - Zanzibar)

Discussion in 'Nafasi za Kazi na Tenda' started by Maxence Melo, Jul 27, 2010.

  1. Maxence Melo

    Maxence Melo JF Founder Staff Member

    Jul 27, 2010
    Joined: Feb 10, 2006
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    The Head of UNDP Sub-Office reports to the Country Director (CD) and works in close collaboration with both the Deputy Country Director (P) and the Deputy Country Director (O). S/he is an overall coordinator of UNDP activities in Zanzibar and also advises UNDP Senior Management on the Country Office Programme and Operations in Zanzibar.

    For matters related to UN coordination and UN security in Zanzibar S/He reports to the UN Resident Coordinator/UNDP Representative

    Duties and Responsibilities

    1. Provide overall coordination for UNDP program and operations in Zanzibar and manage the UNDP staff and contractor working in Zanzibar.

    * Coordinates the implementation of the UNDP strategy and programmes for Zanzibar based on continuous monitoring and analysis of the development needs, capacity and operational environment,

    * Monitor programme implementation ensuring results orientation and drawing from lessons learnt.
    Ensures the integrity of financial systems and consistent application of the Internal Control Framework in the sub-office.
    * Leads and manages the staff in UNDP Sub-Office Zanzibar.
    * Adheres to CO business processes and internal Standard Operating Procedures in Results Management control of the workflows in the Program Unit/Zanzibar.
    * Tracks use of financial resources in accordance with UNDP rules and regulations.
    * Ensures proper management and use of assets at the Sub-Office.

    2. Support coordination with UN agencies to ensure the effective implementation of the UN program agenda in Zanzibar as well as coordinate the management of the UN House

    * Contribute to the overall harmonization of UN activities in Zanzibar

    * Coordination of UN activities under the Joint Program 5
    * Supervise the implementation of the One UN Common Premises.
    * Support UNDSS (UN Security services) in Zanzibar.

    3. Provides strategic support to the implementation of the UN joint programme in Zanzibar and other areas of UNDP support including good governance, environment and energy, etc.

    * Effective application of RBM tools, establishment and monitoring achievement of results.

    * Coordination of UN joint programme implementation with the participating and implementation agencies.
    Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations.
    * Provide strategic oversight and guidance as well as facilitate implementation of programmes relating to good governance, energy and environment, community development etc.
    * Follow up on audit recommendations. All exceptions are timely reported.
    * Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.

    4. Maintains strategic partnerships and support the resource mobilization in cooperation with other UN agencies.

    * Creation and coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.

    * Resource mobilization for UN and UNDP strategic support to Zanzibar.

    5. Ensures provision of top quality policy advisory services and facilitation of knowledge building and management through key national processes of planning, budgeting, monitoring and reporting.

    * Contribute to the analysis of the political, social and economic situation in the country and preparation/revision of UN/UNDP support documents.

    * Identification of sources of information related to policy-driven issues, synthesis of best practices and lessons learned directly linked to programme goals.
    * Promotes evidence based policy dialogue around issues related to MKUZA monitoring by facilitating meetings between stakeholders (sectors, sub-national, CSOs, development partners) to inform revisions in sector polices.
    * Facilitates the production of quality reports from the Monitoring system to demonstrate development results.
    * Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.

    Impact of Results

    The key results have an impact on the overall success of the Zanzibar programme and reaching UNDAF/ CPD and MKUZA goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.


    Corporate Competencies:

    * Demonstrates integrity by modeling the UN’s values and ethical standards

    * Promotes the vision, mission, and strategic goals of UNDP
    * Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

    Required Competencies:

    * Development and Operational Effectiveness

    * Ability to lead strategic planning, results-based management and reporting
    * Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources.
    * Ability to implement new systems and affect staff behavioral/ attitudinal change.
    * High intellectual capacity to understand and interpret national development issues
    * Promotes knowledge management in UN/UNDP through leadership and personal example.

    Management and Leadership

    * Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback

    * Consistently approaches work with energy and a positive, constructive attitude
    * Ability to lead, build and work in a team
    * Capacity to work under pressure
    * Ability to analyze and understand complex political issues and environment and provide options or advice to senior management
    * Demonstrated negotiating, cultural sensitivity and diplomatic skills
    * Demonstrates good oral and written communication skills
    * Demonstrates openness to change and ability to manage complexities

    Required Skills and Experience

    * A minimum of a Master’s Degree in Economics, Public Policy, Political Science, Public Administration, Business Administration, Development Studies, International Development and related field

    * At least 7 years of relevant experience at the national or international level in providing policy and programme/project advisory services, hands-on experience in policy and programme design, monitoring and evaluation of development interventions and results.
    * Proven ability to establish inter-relationships among international organization and national governments.
    * Experience in the usage of computers and office software packages - good ICT skills.
    * Fluency in English.
    * Knowledge of Kiswahili would be an advantage.

    How to apply:

    Follow the following link to apply: https://jobs.undp.org/cj_apply.cfm?job_id=18101

    Application deadline: 02-Aug-10

    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.