Maxence Melo
JF Founder
- Feb 10, 2006
- 4,230
- 13,415
The Southern Africa Trust is an independent non-profit agency that supports deeper and wider regional policy engagement to overcome poverty in southern Africa. We work across fifteen countries in southern Africa.
We are looking for dynamic, experienced, appropriately skilled and self-motivated people from throughout southern Africa to join our team in the following vacant posts:
1.
Job Title: Programme Coordinator: Trade and Regional Integration
Unit: Regional Poverty Observatory
Grade: D2 (or at ED's discretion for start-up)
Reporting To: Head of Programmes
Overall Purpose Of Job:
To provide specialized high-level analysis, research coordination, advisory services, and facilitation of policy dialogue processes on trade and regional integration including taking responsibility for the conceptualization and effective development, planning, and implementation of projects that give expression to the mission and purpose of the Trust with respect to regional integration within the context of poverty and development. The overall job purpose also includes knowledge development, giving policy direction, project development and planning, development of strategies for implementation, identification and establishment of relationships with key partners, managing implementation to achieve results, ensuring quality, and assessing the impact of the programme on regional integration.
Dimensions:
Tasks require complex strategic decision-making, analytical understanding, co-ordination and project management to drive the regional integration programme of the Trust. The job require recognizable experience and a high level of expertise in trade and regional integration with its administrative responsibilities under minimal supervision including taking responsibility for supervising and training others, as well as making input to budget formulation for the Unit. Example: Programme Coordinator: Poverty Reduction Strategies (more than 5 years experience in a similar position in inter-governmental organizations)
Purpose:
Working in close cooperation with the head of programmes, responsible to initiate, develop, coordinate, and manage implementation of the programme on trade and regional integration, and impact assessment in the following areas:
- Conceptualizing key strategic projects within the regional integration programme for the Trust to focus on;
- Developing and implementing the regional integration programmes and ensuring that objectives and deadlines in programme implementation are met;
- Formulating specific projects and managing the implementation of the projects within clear time frames;
- Identifying and developing strategic partnerships for the implementation of key initiatives on trade and regional integration;
- Assessing the quality, efficiency, and effectiveness of the programme implementation and ensuring that recommendations for improvement are implemented;
- Ensuring that knowledge developed and the programme initiatives are documented for purposes of communication and learning;
- Ensuring the regular contribution into the publication of new knowledge products generated through the regional integration programme;
- Contribution to the production of draft reports on the programme implementation to governing structures, donors, partners, and the public;
- Organizational representation at appropriate level as and when required;
- Contributing to fundraising for programme implementation;
- Risk mitigation in relation to the intended and unintended consequences of programme implementation; and
- Efficient management of the trade and regional integration programme budget.
Strategic Planning and Programming
- Conceptualize key strategic intervention areas for the Trust to address with respect to regional integration within the framework of poverty and development;
- Develop and implement activities that give expression to the purpose, mission, and strategic objectives of the Trust with respect to regional integration;
- Formulate and implement specific projects within clear time frames to achieve the strategic change objectives of the Trust.
- Develop calls for proposals for grant allocations in accordance with the agreed strategic direction and programme areas, and cooperate with the grants facility to process grant applications;
- Thoroughly assess all grant applications in accordance with the agreed programme areas and strategies for implementation;
- Ensure the integration of the Trust's grants portfolio with the implementation of the programme interventions; and
- In cooperation with the grants facility, ensure ongoing monitoring and assessment of the quality, effectiveness, and impact of grant projects.
- Ensure ongoing assessment of the quality of programme interventions and take corrective action to ensure high quality programme interventions;
- Ensure regular documentation, measurement, and assessment of the impact that the Trust's programmes are making;
- Generate documented learning from programme implementation for further programme development.
- Develop mechanisms and practices to ensure the ongoing flow and development of appropriate knowledge in the regional integration programme;
- Ensure that the knowledge resources are made available to stakeholders in a form that is accessible and useful to them; and
- Ensure that the Trust maintains a reputation for producing high quality, accurate, reliable, and regularly updated information and other knowledge products that are widely available.
- Working with the head of programmes to prepare and present reports on the programme and related projects as may be required for donors, stakeholders, the public, trustees, and internal team members; and
- Support the Trust's communications team to effectively and accurately communicate the programme interventions of the Trust and the difference that the Trust's programmes make.
- Alert the head of programmes to key emerging risk areas;
- Make input to improve risk mitigation strategies;
- Actively participate in crisis management activities as and when required.
- Manage the programme budget for regional integration and ensure that financial management and other procedures are effectively implemented throughout programme implementation.
- Ensure that programmes and projects are written into proposals that can be used in the fundraising activities of the Trust as may be required; and
- Engage with donors to raise funds for programme implementation.
- Strategic thinker
- Self motivated
- Quick to assimilate new information and eager to learn
- Superior communicator (verbal and written)
- Excellent planning and organizing skills
- High level of integrity
- Assertive
- Ability to work in multiple teams across the organization (line management and matrix teams)
- Attention to detail
- High level of multi-disciplinary technical knowledge relating to poverty reduction, regional integration, civil society, and policy making at a regional level in southern Africa and beyond
- Highly developed conceptual ability to analyze information for complex strategic decision-making
- High level programme development and implementation skills
- Proficiency in identifying and establishing strategic relationships with multiple and diverse stakeholders
- Advanced networking and influencing skills
- Ability to evaluate indicators of programme quality against the mission, purpose, and strategies of the organization
- Ability to prioritize tasks in relation to risk management and strategic importance
- Ability to represent the identity and interests of the organization at appropriate levels
- Highly developed report writing skills
- Strong presentation skills
- Competency in French and/or Portuguese is an added advantage
- Relevant degree and a minimum of 5 years relevant experience in a similar position, preferably in an inter-governmental organization
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2.
Job Title: Programme Coordinator: Poverty Reduction Strategies
Unit: Regional Poverty Observatory
Grade: D1/D2 (or at ED's discretion for start-up)
Overall Purpose Of Job:
To provide specialized high-level analysis, research coordination, advisory services, and facilitation of policy dialogue processes on poverty reduction strategies including taking responsibility for the conceptualization and effective development, planning, and implementation of projects that give expression to the mission and purpose of the Trust with respect to poverty reduction in a regional integration context. The overall job purpose also includes knowledge development, giving policy direction, project development and planning, development of strategies for implementation, identification and establishment of relationships with key partners, managing implementation to achieve results, ensuring quality, and assessing the impact of the programme.
Dimensions:
Tasks require complex strategic decision-making, analytical understanding, co-ordination and project management to drive the poverty reduction strategies programme of the Trust. The job requires recognizable experience and a high level of expertise in poverty reduction strategies with its administrative responsibilities under minimal supervision including taking responsibility for supervising and training others, as well as making input to budget formulation for the Unit. Example: Programme Coordinator: Trade and Regional Integration (more than 5 years experience in a similar position)
Purpose:
Working in close cooperation with the head of programmes, responsible to initiate, develop, coordinate, and manage implementation of the programme on poverty reduction policies, and impact assessment in the following areas:
- Conceptualizing key strategic projects within the poverty reduction strategies programme for the Trust to focus on;
- Developing and implementing the Trust's programmes relating to poverty reduction policies and ensuring that objectives and deadlines in programme implementation are met;
- Formulating specific projects and managing the implementation of the projects within clear time frames;
- Identifying and developing strategic partnerships for the implementation of key initiatives related to policy development for poverty reduction;
- Assessing the quality, efficiency, and effectiveness of the programme implementation and ensuring that recommendations for improvement are implemented;
- Ensuring that knowledge developed and the programme initiatives are documented for purposes of communication and learning;
- Ensuring the regular contribution into the publication of new knowledge products generated through the poverty reduction strategies programme;
- Contribution to the production of draft reports on the programme implementation to governing structures, donors, partners, and the public;
- Organizational representation at appropriate level as and when required;
- Contributing to fundraising for programme implementation;
- Risk mitigation in relation to the intended and unintended consequences of programme implementation; and
- Efficient management of the programme budget.
Strategic Planning and Programming
- Conceptualize key strategic intervention areas for the Trust to address with respect to policy and strategy development for poverty reduction;
- Develop and implement activities that give expression to the purpose, mission, and strategic objectives of the Trust with respect to poverty reduction policies;
- Formulate and implement specific projects within clear time frames to achieve the strategic change objectives of the Trust.
- Develop calls for proposals for grant allocations in accordance with the agreed strategic direction and programme areas, and cooperate with the grants facility to process grant applications;
- Thoroughly assess all grant applications in accordance with the agreed programme areas and strategies for implementation;
- Ensure the integration of the Trust's grants portfolio with the implementation of the programme interventions; and
- In cooperation with the grants facility, ensure ongoing monitoring and assessment of the quality, effectiveness, and impact of grant projects.
- Ensure ongoing assessment of the quality of programme interventions and take corrective action to ensure high quality programme interventions;
- Ensure regular documentation, measurement, and assessment of the impact that the Trust's programmes are making;
- Generate documented learning from programme implementation for further programme development.
- Develop mechanisms and practices to ensure the ongoing flow and development of appropriate knowledge in the poverty reduction strategies programme;
- Ensure that the knowledge resources are made available to stakeholders in a form that is accessible and useful to them; and
- Ensure that the Trust maintains a reputation for producing high quality, accurate, reliable, and regularly updated information and other knowledge products that are widely available.
- Working with the head of programmes to prepare and present reports on the programme and related projects as may be required for donors, stakeholders, the public, trustees, and internal team members; and
- Support the Trust's communications team to effectively and accurately communicate the programme interventions of the Trust and the difference that the Trust's programmes make.
- Alert the head of programmes to key emerging risk areas;
- Make input to improve risk mitigation strategies;
- Actively participate in crisis management activities as and when required.
- Manage the programme budget for poverty reduction policies and ensure that financial management and other procedures are effectively implemented throughout programme implementation.
- Ensure that programmes and projects are written into proposals that can be used in the fundraising activities of the Trust as may be required; and
- Engage with donors to raise funds for programme implementation.
- Strategic thinker
- Self motivated
- Quick to assimilate new information and eager to learn
- Superior communicator (verbal and written)
- Excellent planning and organizing skills
- High level of integrity
- Assertive
- Ability to work in multiple teams across the organization (line management and matrix teams)
- Attention to detail
- High level of multi-disciplinary technical knowledge relating to poverty reduction, regional integration, civil society, and policy making at a regional level in southern Africa and beyond
- Highly developed conceptual ability to analyze information for complex strategic decision-making
- High level programme development and implementation skills
- Proficiency in identifying and establishing strategic relationships with multiple and diverse stakeholders
- Advanced networking and influencing skills
- Ability to evaluate indicators of programme quality against the mission, purpose, and strategies of the organization
- Ability to prioritize tasks in relation to risk management and strategic importance
- Ability to represent the identity and interests of the organization at appropriate levels
- Highly developed report writing skills
- Strong presentation skills
- Competency in French and/or Portuguese is an added advantage
- Relevant degree and a minimum of 5 years relevant experience in a similar position, preferably in an inter-governmental organization
3.
Job Title: Finance Manager
Unit: Finance Unit
Reporting To:Head of Operations
Grade: E1/E2
Number of Subordinates: 2-4
Travel Required: Occasional
Overall Purpose Of Job:
To utilize exceptional organizational skills to manage organizational finances and financial reporting, facilitate unqualified financial audits, and ensure that financial policies and procedures are adhered to.
Dimensions:
Takes full responsibility for managing a functional unit within the organization. Tasks require strategic decision-making, analytical understanding, co-ordination across several units within the organization, and high level management. Ensures that strategic planning of unit is implemented. Includes responsibility for supervising and training others. Recognisable experience and expertise required. Example: Grants Manager, Communications and Partnerships Manager, Finance Manager (5 years experience in similar position)
Purpose:
Responsible to ensure the provision of high level financial services, including development and maintenance of relevant financial records; development of financial policies and procedures within organizational guidelines; facilitating financial audits to achieve unqualified audit reports; budget development and tracking; cash and bank account management; financial reporting; financial risk management; including:
- Managing the finances and financial systems of the Trust;
- Preparing monthly and quarterly financial management reports;
- Preparing annual financial statements;
- Budget preparation, monitoring, and reporting;
- Cooperating with the internal auditor to implement recommendations for improvement of financial management systems;
- Human resource management including performance management of the finance unit personnel;
- Liaising with relevant service providers, tax advisors, legal advisors, insurers, and auditors; and
- Undertaking any other related tasks that may be assigned by the Head of Operations or Executive Director, within the scope of financial management.
Financial Management
- Ensure compliance with financial policies and procedures of the Trust;
- Establish and maintain financial management mechanisms that reduce financial risk;
- Implement controls particularly on expenditure, cash advances, etc;
- Ensure efficient functioning of financial systems, ACCPAC;
- Implement organizational decisions and manage procedures relating to the management of bank accounts, investments, tax and other registrations; and
- Manage business online payments and ensure correct capturing and processing of information.
- Producing accurate financial reports in line with deadlines set;
- Prepare monthly consolidated financial management reports and ensure that monthly bank statements are balanced;
- Prepare quarterly financial reports for trustees and donors;
- Prepare cash flow forecast monthly and quarterly;
- Prepare financial quarterly reports;
- Prepare Annual Financial Statements to trial balance; and
- Assist in ensuring that all financial reporting obligations to donors are met.
- Collaborate with managers to develop annual budget, as well as cashflow projection for the year;
- Plan, prepare and review annual budgets for approval by the Board of Trustees;
- Continuously develop, update, and ensure that the Trust's budget cycle is implemented within the stipulated time frames; and
- Monitor the budget and produce monthly and quarterly variance reports and budget forecasts.
- Facilitate annual external audits of the Trust's financial records;
- Cooperate with the internal auditor to implement recommendations for improvement of financial management systems; and
- Ensure that all items from the auditors' management report are addressed before the next audit.
- Responsible for the day-to-day operation of the bank accounts, including online banking through Standard Bank Online or any other online banking system that may be used by the Trust;
- Ensure adequate cash flow for bank transactions made by the Trust; and
- Oversee the day-to-day financial transactions of the Trust.
- Assist with the preparation of grants disbursement schedule;
- Ensure that grant partners' financial reports are thoroughly reviewed and approved before further grant disbursements are made to the partner; and
- Ensure that cash advance requests from grant partners are thoroughly reviewed and approved before further grant disbursements are made to the partner.
- Manage relevant finance unit staff and consultants;
- Facilitate submission and payment of monthly EMP201 return (including PAYE, SDL and UIF) to SARS;
- Ensure annual filing of tax returns to SARS; and
- Mediating finance unit staff matters before involving the Head of Operations.
- Serve as secretary to the Audit, Risk, Compliance, and Remuneration Committee of the Board of Trustees;
- Ensure accurate minutes of meetings of the finance, audit, and remuneration committee of the board of trustees are recorded and finalized;
- Ensure that an up to date financial risk assessment of the Trust is maintained and that risk mitigation strategies are developed and managed at all times.
- Strong communication skills (verbal and written)
- Excellent planning and organizing skills
- Attention to detail, meticulous and thorough
- Assertive
- High level of integrity
- Advanced knowledge of Microsoft Office and spreadsheets;
- High level ACCPAC user;
- Strong financial management skills;
- Strong planning and coordination skills; and
- Competency in French and/or Portuguese is an added advantage.
- Relevant accounting degree and/or a minimum of 5 years relevant experience in a financial management role.
- Proof of professional indemnity and crime/fidelity insurance.
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4.
Job Title: Communications and Partnerships Manager
Unit: Communications and Partnerships Unit
Grade: E1
Reporting To: Head of Operations
Number of Subordinates: 2-4
Travel Required: Yes
Overall Purpose Of Job:
To develop and implement the internal and external communications strategy for the Southern Africa Trust
Dimensions:
Takes full responsibility for managing a functional department within the organization. Tasks require strategic decision-making, analytical understanding co-ordination and management. Ensures that strategic planning of unit is implemented. Includes responsibility for supervising and training others. Recognisable experience and expertise required. Example: Grants Manager, Communications and Partnerships Manager (5 years experience in similar position)
Purpose:
Responsible to initiate, develop, and manage all aspects of the communications functions of the Trust while at the same time building the Trust as an organization, including overall communications co-ordination within the Trust and managing the work of the communications unit specifically, implementation of the strategic plan ensuring that targets and deadlines are being met in regard to communications, performance management of communications unit personnel, guidance and support to coordinators and staff as and when appropriate, communications budget management with the following key functions:
- Develop and implement the Trust's communications strategy;
- Design and develop a database of contacts for Southern Africa Trust;
- Establish and convene a networking, partnerships and communication reference group;
- Establish formal partnership agreements with partner organizations once decided by the Trust;
- Develop and maintain relationships with the media, including the production and distribution of media releases and hosting of media conferences on behalf of the Trust;
- Develop and provide input for regular publication in the mass print and broadcast media;
- Protect, develop, and manage the Trust's brands;
- Networking with key contacts from civil society, business, and government to maintain contacts and open channels for formal and informal communication in key sectors in which the Trust works;
- Develop and manage the Trust's Drivers of Change Awards to profile outstanding examples of innovation, partnership, and effectiveness in overcoming poverty in southern Africa;
- Assist with developing calls for proposals and soliciting innovative grant applications from the media sector;
- Ensure publication and distribution of calls for grant applications;
- Develop all advertising and marketing material for the Trust;
- Develop and ensure publication of the Trust's annual report;
- Develop and quality control the Southern Africa Trust website;
- Ensure distribution of information produced by Southern Africa Trust or partners to relevant stakeholders;
- Human resource management including performance management of communications personnel;
- Manage the resources and budget of the Communication and Partnerships Unit in alignment with the strategic outcomes that are set; and
- Report on performance of Communications and Partnerships Unit against strategic objectives.
External and Internal Communication
- Oversee all communication efforts of the Trust especially the production of media releases, media advisories/alerts, media fact sheets, organization of media briefings; blogs; podcasts, etc;
- Profile the content of the work of the Trust and clearly demonstrate the impact it is making;
- Develop editorial policy and content management strategy to ensure conformity on all communication outputs;
- Develop key message templates to communicate the agenda of the Trust;
- Promote the Trust as a source of reference on regional integration and poverty development issues; and
- Improve the flow of information internally and establish mechanisms such as discussion forum, chat rooms, etc.
- Oversee the production of high quality corporate gifts such as diaries, calendars, t-shirts, banners, stickers, flash disks, lanyards, etc; and
- Ensure the production of online and print adverts to market the Trust.
- Manage the organization of high quality corporate events;
- Grow the Drivers of Change award to attract nominations of civil society organizations, government agencies, businesses, and individuals;
- Increase the regional presence of the Trust through national consultative dialogues;
- Organize public debates, lectures, dialogue series to promote the agenda of the Trust; and
- Identify opportunities to co-host key events with media, government and business.
- Develop and maintain relationships with key regional media organizations especially the Southern African Editors Forum (SAEF), Media Institute of Southern Africa (MISA), Southern African Broadcasting Association (SABA), Southern African News Agency Pool (SANAPOOL), Gender and Media Southern Africa, (GEMSA), Inter Press Service (IPS), the Mail & Guardian, etc;
- Collaborate with the Trust's Regional Poverty Observatory unit and its Grants Facility in formalising strategic partnerships through Declarations of Intent or similar agreements with partner organizations;
- Manage existing partnerships with the Mail & Guardian, Inter Press Service, etc; and
- Broaden online and offline media partnerships.
- Ensure that the production and printing of publications conform to the Trust's brand manual and visual identity manual;
- Advise on style and content of annual report, policy briefs, portfolio briefs, research reports, newsletters etc; and
- Oversee the timely distribution of publications to key stakeholders.
- Monitor and analyse the impact of communication and marketing activities;
- Monitor the trend of website statistics and media coverage reports and recommend appropriate measures to increase visibility;
- Maintain an up to date assessment of the communications risks of the Trust and manage mitigation strategies; and
- Put in place a communication crisis plan.
- Manage and further develop the Trust's database of contacts and circulation of information using latest technologies.
- Manage communications unit personnel and consultants; and
- Mediate staff matters before involving the Head of Operations.
- Strong communication skills (verbal and written)
- Well developed networking skills
- Innovative and flexible
- Analytical and strategic thinker
- Understanding of networking as a strategy
- Ability to develop organizational partnerships
- Competency in French and/or Portuguese would be an added advantage
- Advanced IT skills
- Relevant postgraduate degree and/or a minimum of 5 years relevant experience
5.
Job Title: Programme Coordinator - Support Facility for CSO Engagement with Pan African Institutions
Unit: Regional Poverty Observatory
Grade: C4 (or at ED's discretion for start-up)
Reporting To: Head of Programmes
Overall Purpose Of Job:
To implement the business plan on the setting up of a support facility to facilitate the engagement of African civil society organizations with Inter-Governmental Institutions (IGIs) in order to contribute to strengthening governance and securing economic development in Africa. This will involve strengthening the coordination and capacity development of Civil Society Organizations (CSOs), facilitating interface between civil society organizations and Inter-Governmental Institutions (IGIs), and monitoring and evaluation.
Dimensions:
Tasks require complex strategic decision-making, analytical understanding, co-ordination and project management to drive the establishment and implementation of the Midrand Civil Society Support facility. The job requires recognizable and demonstrable experience and a high level of expertise in civil society engagement at regional and national levels as well as engagement with inter-governmental officials including Members of Parliament. Example: Programme Coordinator: Poverty Reduction Strategies (more than 5 years experience in a similar position in inter-governmental organizations)
Purpose:
Working in close cooperation with the head of programmes, responsible to initiate, develop, coordinate, and manage the establishment and implementation of the civil society support facility for engagement with Pan African Institutions. This will include work in the following areas:
- Conceptualizing key strategic actions within the work related to the Midrand CSO facility programme for the Trust to focus on;
- Ensuring that objectives and deadlines in programme implementation are met;
- Formulating specific projects and managing the implementation of the projects within clear time frames;
- Identifying and developing strategic partnerships for the implementation of the CSO Midrand facility work;
- Assessing the quality, efficiency, and effectiveness of the programme implementation and ensuring that recommendations for improvement are implemented;
- Ensuring that knowledge developed and the programme initiatives are documented for purposes of communication and learning;
- Ensuring the regular contribution into the publication of new knowledge products generated through the CSO Midrand facility work;
- Contribution to the production of draft reports on the programme implementation to governing structures, donors, partners, and the public;
- Organizational representation at appropriate level as and when required;
- Contributing to fundraising for programme implementation;
- Risk mitigation in relation to the intended and unintended consequences of programme implementation; and
- Efficient management of the budget for the civil society facility.
Information-gathering, dissemination and awareness-raising
- Gather information and latest developments regarding the Pan African Parliament (PAP), the New
- Facilitate a platform for analytical work and learning of experiences and provide information on key processes and decisions in the IGIs, contribute to the agenda-building processes in the IGIs in consultation with CSOs; and solicit inputs from CSOs on key debates and policy formulation exercises in the IGIs;
- Work in collaboration with regional apex organizations and their constituencies, to secure wide national dissemination of information on PAP and NEPAD;
- Maintain strong liaison with media regarding the activities of the IGIs;
- Maintain a bulletin board/calendar of key events of IGIs as an important tool around which the CSOs could be mobilized for their specific roles.
- Inform appropriate and relevant CSOs regarding their potential role in some of the activities of the IGIs or upon request of IGIs to enable CSOs make technical contributions, gathering information and providing factual reports.
- Facilitate the participation of a broad array of CSOs, including social movements, to engage with and participate in critical issues and processes of the IGIs;
- Organize dialogue sessions between regional CSOs and relevant structures of the Pan African institutions based in Midrand. Programme Quality and Impact
- Ensure regular documentation, measurement, and assessment of the impact that the Trust's programmes are making;
- Generate documented learning from programme implementation for further programme development.
- Develop a monitoring and evaluation tool for documenting the extent to which African civil society and CSOs are truly participating and influencing the IGIs
- Annually report on numbers and depth of engagement of CSOs with IGIs;
- Annually report on the performance of IGIs to track how IGIs are meeting their declared intentions and commitments and being of benefit to the people.
- Develop mechanisms and practices to ensure the ongoing flow and development of appropriate knowledge with regards to the CSO engagement;
- Ensure that the knowledge resources are made available to stakeholders in a form that is accessible and useful to them.
- Working with the head of programmes to prepare and present reports on the programme and related projects as may be required for donors, stakeholders, the public, trustees, and internal team members; and
- Support the Trust's communications team to effectively and accurately communicate the programme interventions of the Trust and the difference that the Trust's programmes make.
- Alert the head of programmes to key emerging risk areas;
- Make input to improve risk mitigation strategies;
- Actively participate in crisis management activities as and when required.
- Manage the programme budget for the civil society engagement intervention and ensure that financial management and other procedures are effectively implemented throughout programme implementation.
- Strategic thinker
- Self motivated
- Quick to assimilate new information and eager to learn
- Superior communicator (verbal and written)
- Excellent planning and organizing skills
- High level of integrity
- Assertive
- Ability to work in multiple teams across the organization (line management and matrix teams)
- Attention to detail
- High level of multi-disciplinary technical knowledge relating to poverty reduction, regional integration, civil society, and policy making at a regional level in southern Africa and beyond
- Highly developed conceptual ability to analyze information for complex strategic decision-making
- High level programme development and implementation skills
- Proficiency in identifying and establishing strategic relationships with multiple and diverse stakeholders
- Advanced networking and influencing skills
- Ability to evaluate indicators of programme quality against the mission, purpose, and strategies of the organization
- Ability to prioritize tasks in relation to risk management and strategic importance
- Ability to represent the identity and interests of the organization at appropriate levels
- Highly developed report writing skills
- Strong presentation skills
- Competency in French and/or Portuguese is an added advantage
- Relevant degree and a minimum of 5 years relevant experience in a similar position, preferably in an inter-governmental organization
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6.
Job Title: Grants Officer
Unit: Grants Unit
Grade: C1/C2
Overall Purpose Of Job:
To assist in implementing the grant making strategy of the Trust and to assist the grants manager in ensuring the efficiency and effectiveness of the grants facility.
Dimensions:
- Performs specialised programme tasks together with administrative responsibilities under minimal supervision.
- Tasks require a medium level of decision making and a very high level implementation competence;
- Tasks require analytical understanding and co-ordination;
- Involved in but not responsible for planning and performance beyond own work.
Purpose:
With direction from the unit manager, takes charge of project management including monitoring and communicating with partners. Provides support for management and maintenance of the grants portfolio, administers grant making procedures, and supports the grant making and project management processes in general. This includes:
- Responsible to disseminate project information to staff and relevant project partners, and collate required reports and information;
- Responsible for capture and maintenance of project information in the Trust's online grants management system and hard copy filing system;
- Under the direction of the grants manager, manage all aspects relating to the drafting of grant partnership agreements;
- Monitor and report on grantee progress;
- Conduct partner due diligence assessments and project monitoring visits as and when required;
- Serve as the primary contact person / communication point within the Trust for a defined portfolio of grant projects;
- Collaborate with the Trust's policy team / programme coordinators in relation to project monitoring, evaluation, linking and learning;
- Provide support to the grants manager in managing overall portfolio analysis and information;
- Implement grant making procedures in compliance with grants policy; and
- Represent the Trust in external grant makers' forums and grant partners' activities as and when required.
Assisting with the grant making process
- Assist in the administration and execution of calls for proposals;
- Assist in processing new grant applications, concept notes, and proposals;
- Conduct initial assessment of concept notes and proposals;
- Communicate with applicants to obtain additional information as required by the grant making process;
- Collate grant application documentation for consideration by the appraisal and allocation committees;
- Ensure that all grant application and project information is correctly uploaded in the Trust's online grant management system; and
- Undertake due diligence assessments of potential grant partners as required.
- Draft grant agreements for grant managers approval; and
- Follow up grantees regarding signature and implementation of the grant agreements.
- Upload and maintain all relevant project information to GMS; and
- Periodically extract reports from information on GMS.
- Liaise with programme coordinators in monitoring grantee progress and provide input / engage with grantee to ensure effective implementation of the projects; and
- Undertake occasional field visits to grantees and provide recommendations for risk management and impact assessments.
- Provide support to the grants manager to produce quarterly reports of indicators for the portfolio;
- Ensure information on grants portfolio is in order and posted on the website every quarter; and
- Document learning from grantee reports and field visits to inform the Trust's work.
- Apply grants policy in administrative activities, and ensure grantees comply with the Trust's legal obligations and policy requirements.
- Participate in activities of grant makers' networks to which the Trust belongs, as may be required; and
- Represent the Trust at activities of grant partners as may be required.
Behavioural Competencies:
- Well developed verbal and written communication skills
- Ability to apply organizational policies and procedures with minimal supervision
- Proactive and able to work independently
- Self motivated and hard working
- Ability to work independently and as part of a team
- Attention to detail
- Developed project management skills
- Highly developed administrative skills
- Strong MS Office and database skills
- Good networking skills
- Good reporting and presentation skills
- Relevant undergraduate degree and / or a minimum of 3 years related experience
7.
Job Title: Web Administrator
Unit: Communications and Partnerships Unit
Grade: C2
Reporting To: Communications and Partnerships Manager
Overall Purpose Of Job:
To assist in implementing the communications and marketing strategy by efficiently developing and maintaining all aspects the Trust's websites in English, French, and Portuguese.
Dimensions:
Performs complex specialised programme tasks together with its administrative responsibilities under minimal supervision. Tasks require a high degree of diagnostic decision-making and high level of implementation competence. Involved in but not responsible for planning and performance beyond own work. No budgetary or staff responsibilities. Examples: Finance Officer, Grants Officer, Personal Assistant (over 3 years experience in a similar job)
Purpose:
Takes charge of the long term development and day-to-day updates and maintenance of the Trust's websites and sub-sites and ensures that all web pages conform to the Trust's policies, branding guidelines, and quality control standards. Web administration will include all functions related to managing website content, design, search engine optimisation, online marketing, blogs, podcasts, and social networking and the website administrator will specifically be responsible for:
- Developing, updating and maintaining the Southern Africa Trust websites and sub-sites;
- Ensuring the full functionality of all sites at all times, in collaboration with the relevant internal and external service providers;
- Coordinating and contributing to the Trust's website content development including quality control to market the organization;
- Converting the website to PHP in order to ensure consistency across the website and to perform quicker updates;
- Monitoring and evaluating web activities and compile monthly website statistics;
- Developing and maintaining the Trust's intranet;
- Serving as the primary contact point for all website queries and providing timely feedback to both internal and external users;
- Facilitating online discussion forums;
- Facilitating information sharing by distributing information produced by the Southern Africa Trust to relevant stakeholders;
- Overseeing the annual renewal of the Trust's domain name registrations and hosting agreements;
- Work with external IT service providers to resolve technical problems; and
- Undertake any other related tasks that may be assigned by the Communications and Partnerships Manager, within the scope of marketing and communications.
Website Maintenance Technical
- Improve the website backend and converting the website into an easy to work with system;
- Store structured data in MySQL database via PHP for consistency in display, structured archiving; etc;
- Work on splitting website files into website template files and page content; and
- Liaise with the host of the website for any technical errors.
- Adopt measures to improve Search Engine Optimisation;
- Adding title, key words and description when updating or creating new web pages;
- Convert some of the text images to real text in order for search engines to be able to read the text; and
- Review external links to the website and correct where possible.
- Collaborate across the organization to compile content for the website;
- Write updates for the website according the Trust's style, brand, and quality control specifications;
- Maintain updates on the corporate, PRSP Map, change4ever, Drivers of Change and any other websites;
- Proactively seek fresh content for the website;
- Expanding links to partner organizations' websites;
- Web editing, updating of web pages, and advocating for web content that is user friendly;
- Create attractive web pages in line with the Trust's branding guidelines; and
- Ensure that policies and other key documents are posted on the website in French and Portuguese.
- Produce monthly website statistics reports;
- Evaluate impact and make appropriate recommendations;
- Link the website to strategic websites; and
- Identify opportunities to increase traffic to the website.
- Act as the moderator of the discussion forum;
- Update the intranet; and
- Ensure Trustees and staff have access to the intranet.
- Good communication skills (verbal and written)
- Excellent planning and organizing skills
- Attention to detail
- Proactive
- Advanced knowledge of HTML, PHP and JavaScript
- Excellent knowledge of web standards, accessibility and usability
- Search engine optimisation skills
- Keeping abreast of technological developments
- Excellent creative skills
- Strong English plain language writing skills
- Editing skills (content and photos)
- Ability to work in a team environment and work independently
- Competency in French and/or Portuguese is an added advantage
- Relevant degree and/or a minimum of 3 years relevant experience
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All these are two year contract posts based in Midrand, South Africa.
For a detailed job description and requirements, click on the post that you are interested in.
If you are the person we are looking for, you can email your CV to info@southernafricatrust.org, clearly indicating the post for which you are applying. A competitive salary will be negotiated based on your suitability for the post.
Closing date for applications is Friday, 26 June 2009.
We regret that due to the number of applications expected, only short-listed candidates will be contacted.
The Southern Africa Trust is an equal opportunity employer.
We reserve the right not to make an appointment.
We reserve the right not to make an appointment.
