What SALARY do you expect?

[Baba_Enock]

A young man who applied for a job in a reputable organization made a very good impression during the interview until when he was asked about his salary expectations...

Manager: What SALARY do you expect to be paid?

Young man: No fixed sum in mind

Manager: We will pay you all you are worth, after we try you out for a week

Young man: I will not accept it, because I'm getting more than that where I'm now employed

!

 

[Wa kusoma]

REVISED FINANCIAL REGULATIONS

1.1 BACKGROUND:
1.1.2 Following developments in the country's economy and enactment of new financial laws (the Public Procurement Act No. 3 of 2001also Revised in 2004 and its regulation of 2005. And the Public Finance Act No 6 of 2001), it has become necessary to revisit the regulations in line with the new laws.

1.1.3 These Financial Regulations replace the 1999 VETA Financial Regulations and Rules and have incorporated the procurement procedures and other provisions as per the requirements of the new laws mentioned above.

1.1.4 In case of any conflict or inadequacy of the provisions in these Regulations, the provisions in the Public Procurement Act No 3 of 2001and Public Finance Act No. 6 of 2001 shall prevail.

1.2 SCOPE:
1.2.2 These Regulations shall govern the financial operations and administration of the Authority. Where any doubt arises on the interpretation of any provision herein, the decision of the Board shall prevail.

1.2.3 All requests for review and amendment shall be addressed to the Director General, and be approved by the Board. The Board may amend, extend or revoke these Regulations or any part thereof as they may consider necessary.
1.2.4 Unless otherwise provided, the Regulations will apply to all operations of the Authority having any financial implication.

1.2.5 Non-compliance with these Regulations or any part thereof by any person shall constitute a breach of discipline and such a person shall render himself or herself liable to disciplinary and/or legal action irrespective of whether or not such non-compliance causes loss or inconvenience to the Authority.
1.3 MANAGEMENT: 1.3.1 The Management of VETA is vested in the Board of Directors whose Chairperson is appointed by his Excellency, The President of the United Republic of Tanzania. Other members are appointed by the Minister responsible for Vocational Education and Training.

1.4 PURPOSE OF THE FINANCIAL REGULATIONS: 1.4.1 These Financial Regulations provide the basis and guidelines for procedures which are intended to ensure that the Authority achieves its mission as well as safeguarding the resources. They shall therefore govern the management and control of the finances of the Authority. The detailed procedures that will ensure implementation of these Regulations will be contained in the relevant procedures manuals – Accounting and Personnel manuals.

1.4.2 As VETA is operating in a dynamic environment, the Financial Regulations should not be treated as comprehensive or exhaustive. There is need for the management to exercise prudence and good sense of judgment in making decisions.
1.4.3 These Financial Regulations will facilitate:
(i) transparency in the financial transactions;
(ii) avoidance of arbitrariness and inconsistency in decision making on financial matters;
(iii) awareness to employees in general and understanding of the prevailing financial policies of the Authority on matters relevant to their welfare;
(iv) Establishment of internal control system to ensure efficiency of operations and safeguard of the Authority's assets.

2.0 THE FINANCIAL YEAR: 2.1.1 The financial Year of VETA shall be... the Government accounting year (July 1 -June 30) 4.2 THE ANNUAL BUDGET: 4.2.1 For the purposes of exercising financial discipline and control, an estimate of the income and expenditure shall be done annually. The Director General, who is the Accounting Officer, shall cause the Annual Budgets to be prepared and submitted to the Board for Approval. Such a budget shall be prepared using the activity based budgeting system where all the activities that need to be undertaken to achieve predetermined outputs are identified, analyzed and costed to determine the financial resources necessary in achieving each output... 4.2.2 The Budget Officer shall be responsible in coordinating the budgeting process. He/she shall be responsible for drawing up a detailed budget time table for the preparation of budgets and making necessary adjustments and calculations to consolidate individual budgets into a master corporate budget.

4.2.3 The budget officer shall form a "budget committee" which shall be charged with the following responsibilities:
(i) Developing budget guidelines for each year, having regard to the policies and objectives of the Authority and the general economic condition;
(ii) Reviewing individual budget estimates for each Directorate/Region/MVTTC/RVTSC/VTC and providing technical assistance whenever needed; and
(iii) Coordinating the budget activities for each cost/profit centre and reconcile the divergent views of the various cost/profit centers.
At the Centre's (MVTTC, RVTSCs and VTCs), the following shall comprise the budget committee:
(i) Principal/Centre Manager/VTC Manager - Chairperson
(ii) Bursar/Accountant - Secretary
(iii) Head of Education and Training/Registrar (where relevant)
(iv) Administrative Officer

4.2.7 Estimates shall be based on the activities to be undertaken by the Region/Centre/Directorate. Regional Directors, Centre Managers and other Directors shall support their financial budgets with quantitative details of activities and programmes, as per requirements of activity based budgeting.


5.5 STORES: [h=5] [/h] 5.5.3 Stocktaking shall be done at the end of each financial year or earlier as it is deemed necessary. Stock taking procedures are provided in the Accounting Manual.
5.8.2 Payment out of petty cash shall be made on the basis of properly authorized serially numbered petty cash vouchers. No IOU's (I Owe You) are allowed…….
10.6.1 Issuing of stores shall be made in accordance with procedures provided in the Accounting Manual. NOTE: WORKSHOP LEDGER
Every workshop should maintain the so called Workshop Ledgers that are used to record Training materials from main store issued to the respective Departments. The ledgers should be balanced whenever training materials are issued for control purposes 10.6.2 The stores section shall be responsible to ensure all stores items are available at all times to ensure smooth running of the authority's operations. The stores officers shall calculate the minimum stock and stock order points to ensure availability of store items at all times.




6.2 PAYMENT OF SALARIES:
6.2.1 All salary payments shall be made at the end of each month. The Director of Finance may authorize in writing payment of salary advance, subject to the limits set forth in paragraph 11.3. It shall be the responsibility of the Director of Finance to make sure that advances are recovered from employees' salaries per approved terms. Advances shall not be approved for employees who have not been confirmed or for employees with previous advances not recovered. 6.2.2 On first appointment by the Authority, every staff shall be issued with a letter of appointment, a copy of which shall be sent to the Director of Finance and shall be the basis for the payment of salary. 6.3 PAYMENTS OF IMPREST:
6.3.1 Imprest must be accounted for. The Authority shall maintain four types of imprest: (i)Safari imprest (ii) Petty Cash Imprest (iii) Standing Imprest (iv) Special/Purchase imprest 6.3.2 Safari imprest shall be issued to an employee who is proceeding on official duty as per safari claim authorization. This shall be issued to an individual employee by name and not to the holder of an office. 6.3.3 All advance payments in respect of safari imprest shall be paid by the Cashier on the basis of the approvals made in line with procedures set out in the Accounting manual. 6.3.4 Application for safari imprest shall be made on the prescribed form and addressed to the Director of Finance stating the purpose of the imprest, the amount required and name of the applicant. The appropriate head of department or any other sub account officer shall certify that the imprest is notexcessive and that it is required to incur expenditure for the business of the Authority and is in accordance with the approved budget and work plan. 6.3.5 No safari imprest shall be paid earlier than three days from the date of departure. No imprest may be granted to an employee who has previously taken imprest which he or she has not accounted for. 6.3.6 The safari imprest shall be retired within seven working days of return from the journey for which the imprest was taken, and shall be accounted for by submission of receipts in respect of payments made. 6.3.7 If the imprest is not accounted for within the prescribed period, the Director of Finance or his delegatee in case of Regions, Centers, or Regional Office is empowered to recover the full sum issued from the salary of employee concerned without notice and the employee will be required to give a written statement as to why disciplinary action should not be taken against him/her for failure to retire the imprest. 6.3.8 The retirement of a safari imprest (or any other imprest) shall be subjected to the same authorizations and approvals procedures as required for any payment voucher. 6.3.9 Special imprest shall be issued for a single purpose and shall be accounted for within the two days immediately after completion of the activity. 6.6 OTHER STAFF PAYMENTS: 6.6.1 Payments, other than salaries and imprests, may be made to members of staff of the Authority in accordance with terms and conditions of employment as may be specified in the personnel manual. Such payments may include staff advances, staff loans, overtime allowances, medical expenses; staff leaves passages, staff gratuities and housing allowance, as may be approved by the Board. 6.6.2 Any payments made to employees shall be within the limits and scope of the approved budget. 11.3 STAFF LOANS AND ADVANCES 11.3.1Loans shall be given only if cash flows permit, and where the individual concerned has no previous loans outstanding. No individual shall be allowed to have multiple loans from the Authority. 11.3.2 The limits and approving authority for each type of loan shall be as follows

SN	Type of loan	Limit/recovery period	Approving authority
(i)	Salary advance	Fifty percent of one month net salary (to be recovered in the same month)	DF/RD/CM/VTCM
(ii)	Emergency loan*	Two months basic salary (To be recovered within six months)	DF/RD/CM/VTC
(iii)	School fees loan	Up to four months gross salary (to be recovered within one year)	DG/RD/PRINCIPAL/CM/VTCM

* An emergency is an unforeseen event or situation which is beyond control of human beings.