PROJECT MANAGER - EAC Secretariat BACKGROUND INFORMATION Following the signing and ratification of the Common Market Protocol, the EAC Secretariat in collaboration with the World Bank and other Development Partners is preparing the EAC Financial Sector Development and Regionalization Project I (EAC - FSDRP). The objective of the project is to support the development of the financial sector through the establishment of a single market in financial services among EAC Partner States. This objective will be achieved through two back-to-back projects over a 9 year period. FSDRP I will take place from 2011 to 2013 and FSDRP II from 2014 to 2019. A Project Preparatory Advance (PPA) agreement was signed between EAC Secretariat and the World Bank on 12th July 2010. The objective of the PPA is to assist the Secretariat undertake identified urgent activities which will help in the timely commencement of the project. They include the recruitment of a team of experts for the Department of the EAC Financial Sector. The EAC FSDRP I was approved by the World Bank Board in January 2011. The FSDRP I is structured in five pillars with a base component of capacity building. The pillars are the following: (i) financial inclusion and strengthening market participants (ii) harmonization of financial laws and regulations against common standards; (iii) mutual recognition of supervisors; (iv) integration of financial market infrastructures; and (v) development of a regional bond market. Applications are invited from suitably qualified citizens of East Africa (Burundi, Kenya, Rwanda, Tanzania and Uganda) for the following non-established position under the EAC FSDRP World Bank project at the East African Community Headquarters in Arusha, Tanzania. EAST AFRICAN COMMUNITY SECRETARIAT DETAILED TERMS OF REFERENCE OF THE POSITION: PROJECT MANAGER (REF: EAC/FSDRP/WB/01 /2011) 1.1. Main purpose of the assignment of a Project Manager The main objective of the assignment of a Project Manager is to lead a team of experts and consultants toward the implementation of the EAC FSDRP I. The Project Manager will report to the Head of Department responsible of Financial Sector. 1.2. Duties and responsibilities of the Project Manager The key responsibilities of the Project Manager will include: a) Develop the FSDRP Is medium-term strategy with visionary scope; b) Translate medium-term strategy into annual work programs of activities that advance the sharing of development knowledge and respond to clients demands. These work programs will be developed in collaboration with EAC stakeholders and the World Bank; c) Build and nurture strategic partnerships with public and private organizations in the EAC Partner States and ensure that the Project addresses the needs of its funders and clients; d) Ensure that the FSDRP I project is managed within budget and according to a robust financial management framework; e) Enhance monitoring and evaluation of the project and implement measures to improve project effectiveness continuously and to ensure accountability to all stakeholders; f) Represent the FSDRP I project to the governments of the EAC Partner States, in close cooperation with the World Bank; g) Maintain and develop relationships with the EAC Secretariat to contribute to global knowledge sharing activities; h) Advance cooperation with the World Bank office by seeking synergies in strategic, operational as well as administrative matters; i) Recruit team members for core and extended teams; j) Meet deadlines for all project milestones in a timely manner and within the allocated budget; k) Create a short and medium term strategic plan of execution; l) Prepare monthly reports on the FSDRP I progress in a format and level of detail agreed with EAC Secretariat and stakeholders; m) Maintain records documenting information supplied by the field teams, decisions made at meetings, progress on the decisions implementation, certified achievements and milestones, financial records, and any deviations from or changes to the contract plans; n) Assist the EAC Secretariat in preparing quarterly project progress reports, a project completion report, and monitoring and evaluating operational and strategic reports; o) Ensure effective liaison with EAC Partners States, as well as maintain communication with the World Bank, supporting donors, and the international community; p) Promote good working relations with stakeholder groups, NGOs, and other relevant multilateral organizations; q) Foster a team environment, mentor staff, and ensure that capacity building is well integrated into all project activities; r) Ensure the timely, accurate and quality preparation of project progress, technical, financial and other required reports; s) Manage activities during the complex start-up phase. 1.3. Qualification and experience a) Minimum 8 years of project management experience with a Masters degree or 3 years with a PhD, in development, economics, business, law or related fields; b) A high level of familiarity with EAC Partner States and development community, preferably including work experience with a multi-lateral agency with a development focus. c) Ability to communicate clearly with internal and external audiences; d) Ability to build alliances and promote open communication and collaboration for achieving the objectives; e) Ability to develop strategies to achieve multiple tasks; f) Strong client orientation; g) Ability to provide leadership to professional working staff on partnership development and program creation; h) Ability to develop sound professional relationships with private sector, academic, development agencies within the region; i) A high level of computer proficiency and English language skills; j) In addition to the above selection criteria, candidates will also be expected to be able to fully demonstrate their knowledge and hands-on experience in the following supervisory requirements: (i) Focusing on the Big Picture and Overall Strategic Framework for Development Identifies and pursues strategic initiatives which provide the greatest value and sustainable impact; balances long and short-term trade-offs; communicates clearly and precisely the development goals and the strategies for achieving them; (ii) Promoting Client Orientation Balances a responsive and proactive approach to meeting client needs; encourages staff to understand client needs and concerns; ensures provision of customized services and products as appropriate; responds promptly and effectively to client needs. (iii) Selecting, Coaching, Appraising & Developing Staff Builds a team diverse in gender and nationality; appraises their ability and potential; give candid and timely performance feedback; rewards desirable 4 behaviour; provides support for professional development efforts linked to business objectives; coaches staff to help them perform effectively; (iv) Planning & Managing Staff to Achieve Quality Results Develops realistic plans with available human resources; establishes high standards of performance and demonstrates a commitment to excellence; empowers staff by removing obstacles to achieve business goals; focuses on results and delivers what is promised, on time and within budget; take accountability, i.e., accept responsibility for successes and failures; does not blame others if things go wrong; holds others accountable; support others to succeed and acknowledges their contributions; (v) Encouraging Innovation in an Open, Team Based Environment Creates an environment conducive to teamwork, continuous learning and innovation; thinks beyond existing paradigms; builds alliances and promotes open communication and collaboration to achieve joint objectives; (vi) Creating an Environment that Supports Continuous Learning & Knowledge Sharing Uses knowledge to equip clients and staff; promotes continuous learning environment; shares knowledge and information; builds partnerships and creates an environment for learning and knowledge sharing; (vii) Influencing & Resolving Differences across Boundaries Gains support and commitment from others even without formal authority; resolves differences by needs and forging solutions that benefit all parties; promote collaboration and facilitates teamwork across organizational boundaries; breaks down barriers between units. 1.4. Terms and conditions of service This is an EAC-FSDRP project position supported by Donor Funds, and is a nonestablished position for which contract terms are limited to the period of the project, and may be renewed subject to extension of the funding. The Project Manager will be recruited by the EAC Secretariat for an initial period of six months and the contract may be renewed contingent upon project budgeting and a satisfactory performance evaluation. Attractive consolidated remuneration packages for fixed contract positions will be paid in accordance with the EAC-FSDRP budget. 1.5. Starting period April, 2011. HOW TO APPLY Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, e-mail (all soft copies should be in MS Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time tele/cell phone contact details to: The Secretary General East African Community Arusha International Conference Centre 5th Floor, Kilimanjaro Wing P.O. Box 1096 Arusha - Tanzania. Fax No: 007 27 2502455/2504481 E-mail: firstname.lastname@example.org To be received not later than 31st March 2011 The East African Community is an equal opportunity employer. Female candidates are encouraged to apply. We shall only respond to those candidates who strictly meet the set requirements.