Richard
JF-Expert Member
- Oct 23, 2006
- 14,939
- 20,398
Administrative Agent
This vacancy announcement pertains to law enforcement officials within INTERPOL's member countries only. Please read the Conditions of Secondment in force at INTERPOL by following the link: Conditions of secondment.
Please be aware that your home Administration/Agency/Service/Government will be responsible for all of your salary/remuneration, social insurance, pension contributions, welfare benefits, family allowances, benefits during your assignment at INTERPOL as well as travel, removal expenses related to your arrival at and departure from INTERPOL and any other related costs depending on your circumstances. It is requested that you obtain in writing, confirmation from your home Administration/Agency/Service/Government that it agrees with these CONDITIONS OF SECONDMENT. This confirmation letter should be forwarded to us THROUGH THE NCB.
POST INFORMATION
Title of the post: Regional Bureau Administrative Agent
Reference of the post: INT00736
Directorate: Global Outreach and Regional Support (GORS)
Duty station: INTERPOL Regional for Eastern Africa in Nairobi, Kenya
Length and type of contract: Three-years secondment
Grade: 9
Number of posts: 1
Security level: Basic
Deadline for application: 15 October 2016
The post holder will provide a variety of administrative support services in budget, banking or any other administrative matters to the Head of the Regional Bureau (RB) , and the officers assigned to the RB. The incumbent will be responsible for ensuring that the bureau is equipped with the appropriate office supplies, and will also be expected to assist in the organization of meetings and working groups, providing support services as and where needed.
Principal tasks - activities
Duty 1. As directed, perform administrative and general support duties within the RB and ensure the efficient preparation and expedition of correspondence and documentation in relation to the daily work carried out by the RB.
Training/Education required
- Special aptitudes required
Working conditions
Remuneration: INTERPOL does not pay a salary to seconded officials. Depending on the nationality of official, an expatriation allowance may be paid for a maximum period of six years.
The incumbent will be occasionally required to work irregular hours or overtime based upon workload.
This post requires occasional travel on missions, sometimes of a long duration and at a short notice.
GENERAL INFORMATION ON INTERPOL
In compliance with INTERPOL’s Confidentiality regime the successful candidate will have to undergo a security screening according to the clearance level attached to the function.
INTERPOL is committed to achieving diversity and inclusion within its workforce. INTERPOL is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of INTERPOL member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
INTERPOL places no restrictions on the eligibility of candidates, without distinction as to race or ethnic origin, religion, opinions, gender, sexual orientation or disabilities. However, the national policy and laws in force in INTERPOL host countries may mean that staff members’ spouses or partners, while legally recognized by the Organization, are not given the same recognition when they reside in certain duty stations. When this is the case, the Organization will inform the candidates accordingly to ensure that they are aware of the situation and allow them to make an informed decision.
INTERPOL has four official languages: English, French, Spanish and Arabic.
INTERPOL retains the right not to make any appointment to this vacancy, to make an appointment at a lower or upper grade or to make an appointment with a modified job description or for a shorter or longer duration than indicated above.
INTERPOL would like to inform candidates that their application may be considered for other similar positions.
INTERPOL operates a non-smoking policy.
INTERPOL is the world’s largest international police organization, with 190 member countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime.
Confidentiality Regime
In application of Article 114.1 of INTERPOL’s Rules on the Processing of Data (RPD), the General Secretariat is “responsible for determining authorization procedures or a system of security clearance at each data confidentiality level”. Member states which are not able or willing to assist INTERPOL in performing such a check should be aware that some INTERPOL information might not be made available to their nationals working at INTERPOL.
In order to be able to access police information classified as “INTERPOL For official use only” or “INTERPOL RESTRICTED”, the individual has to obtain “INTERPOL Restricted” security clearance. This clearance is granted after Basic security screening.
For seconded or other officials assigned to work or assist at the General Secretariat by a member country, in lieu of Basic security screening, the respective NCB shall attest that the equivalent of the INTERPOL Basic security screening has been satisfactorily completed. This means that the following verifications will not be performed by the General Secretariat but are considered to have been taken care of by the respective NCB.
In order to be able to access police information classified as “INTERPOL CONFIDENTIAL”, the individual has to obtain “INTERPOL Confidential” security clearance. This clearance is granted after Enhanced security screening.
Under no circumstances should clearance be granted simply because of an official’s rank, post held, or length of service. Staff may only gain access to General Secretariat premises and to police information if the appropriate INTERPOL security clearance has been obtained. In order to reduce the secondment timeline, and as the Enhanced security screening may take some time, the seconded Official requiring INTERPOL Confidential security clearance may be authorized to start the secondment if the NCB can confirm that the equivalent to Basic security screening has been performed. Access to INTERPOL CONFIDENTIAL information will not be authorized until Enhanced security screening is confirmed.
ANGALIZO:
Si lazima mwombaji awe ni askari polisi anaweza kuwa ni mwananchi wa kawaida tu.
Ikitokea ukafanikiwa kuajiriwa na Interpol basi jua kwamba huenda ukaja hamishwa kituo endapo italazimu na nchi yako itapewa taarifa.
This vacancy announcement pertains to law enforcement officials within INTERPOL's member countries only. Please read the Conditions of Secondment in force at INTERPOL by following the link: Conditions of secondment.
Please be aware that your home Administration/Agency/Service/Government will be responsible for all of your salary/remuneration, social insurance, pension contributions, welfare benefits, family allowances, benefits during your assignment at INTERPOL as well as travel, removal expenses related to your arrival at and departure from INTERPOL and any other related costs depending on your circumstances. It is requested that you obtain in writing, confirmation from your home Administration/Agency/Service/Government that it agrees with these CONDITIONS OF SECONDMENT. This confirmation letter should be forwarded to us THROUGH THE NCB.
POST INFORMATION
Title of the post: Regional Bureau Administrative Agent
Reference of the post: INT00736
Directorate: Global Outreach and Regional Support (GORS)
Duty station: INTERPOL Regional for Eastern Africa in Nairobi, Kenya
Length and type of contract: Three-years secondment
Grade: 9
Number of posts: 1
Security level: Basic
Deadline for application: 15 October 2016
The post holder will provide a variety of administrative support services in budget, banking or any other administrative matters to the Head of the Regional Bureau (RB) , and the officers assigned to the RB. The incumbent will be responsible for ensuring that the bureau is equipped with the appropriate office supplies, and will also be expected to assist in the organization of meetings and working groups, providing support services as and where needed.
Principal tasks - activities
Duty 1. As directed, perform administrative and general support duties within the RB and ensure the efficient preparation and expedition of correspondence and documentation in relation to the daily work carried out by the RB.
- Register incoming and outgoing mail, and ensure that all documents can be traced easily by maintaining an efficient filing system to assist both the personnel of the RB, and other officials who may request a document linked to the RB’s activities and/or projects.
- Keep available all necessary materials to enable the Head of the RB and the officers to prepare letters, reports, etc.
- Prepare routine correspondence and other correspondence as requested by the Head of the RB and the officers.
- Handle specific files such as budget, logistics, banking or any other administrative and/or assignments at the request of the Head of the RB.
- Respond to internal/external requests as they concern all the activities of the RB.
- Ensure that the offices of the RB are well maintained and ensure that it is well stocked with sundry supplies.
- Prepare, process, type and format correspondence and documentation.
- Respect administrative instructions and deadlines imposed regarding the processing of files.
- Assume an active role in the preparation and organization of missions, international meetings and regional conferences. Perform a secretariat function for meetings and conferences as necessary.
- Be responsible for greeting and looking after visitors to the RB and either direct or accompany them to their respective appointments or meetings at the RB premises.
- Respond to telephone calls received at the RB and ensure that the caller is put through to the appropriate person and take messages when necessary.
- Make telephone calls as requested by the Head of RB or his secretary to set up appointments, meetings, obtain information, check flights schedules etc.
- Maintain and develop a local contact network with Government departments in order obtain information and/or documentation to facilitate the execution of personnel-related procedures i.e. applications for visas, resident permits, insurance etc.
- Ensure that all the administrative procedures are followed with respect to the assignment of new personnel to the RB.
- Assist newly-arrived personnel with their installation and orientation.
- Ensure that personnel forms, documents and annual evaluation reports are completed in a timely manner.
- Ensure the implementation of administrative directives from the Executive Directorate Police Services and NCB and Regional Police Services Directorate.
- Any other tasks assigned by the Head of the RB and/or officers to facilitate the functioning of the RB from an administrative perspective.
Training/Education required
- A vocational diploma in secretarial support or related area.
- Professional fluency in English;
- Knowledge of a local language
- Knowledge of another of the Organization’s official languages.
- A minimum of 1 year experience in an administrative position.
- Experience in a national or regional police organization would be an additional asset.
- Special aptitudes required
- Excellent command of office software.
- Ability to cope with sudden increases in workload, and high degree of availability (may be required to work overtime or outside normal working hours)
- Ability to work in a team.
- Ability to react quickly and adapt to changing circumstances.
- Self initiator, motivated.
- Discretion, diplomacy, tact, rigor
- Attention to detail and organizational skills
- Smart appearance
Working conditions
Remuneration: INTERPOL does not pay a salary to seconded officials. Depending on the nationality of official, an expatriation allowance may be paid for a maximum period of six years.
The incumbent will be occasionally required to work irregular hours or overtime based upon workload.
This post requires occasional travel on missions, sometimes of a long duration and at a short notice.
GENERAL INFORMATION ON INTERPOL
In compliance with INTERPOL’s Confidentiality regime the successful candidate will have to undergo a security screening according to the clearance level attached to the function.
INTERPOL is committed to achieving diversity and inclusion within its workforce. INTERPOL is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of INTERPOL member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
INTERPOL places no restrictions on the eligibility of candidates, without distinction as to race or ethnic origin, religion, opinions, gender, sexual orientation or disabilities. However, the national policy and laws in force in INTERPOL host countries may mean that staff members’ spouses or partners, while legally recognized by the Organization, are not given the same recognition when they reside in certain duty stations. When this is the case, the Organization will inform the candidates accordingly to ensure that they are aware of the situation and allow them to make an informed decision.
INTERPOL has four official languages: English, French, Spanish and Arabic.
INTERPOL retains the right not to make any appointment to this vacancy, to make an appointment at a lower or upper grade or to make an appointment with a modified job description or for a shorter or longer duration than indicated above.
INTERPOL would like to inform candidates that their application may be considered for other similar positions.
INTERPOL operates a non-smoking policy.
INTERPOL is the world’s largest international police organization, with 190 member countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime.
Confidentiality Regime
In application of Article 114.1 of INTERPOL’s Rules on the Processing of Data (RPD), the General Secretariat is “responsible for determining authorization procedures or a system of security clearance at each data confidentiality level”. Member states which are not able or willing to assist INTERPOL in performing such a check should be aware that some INTERPOL information might not be made available to their nationals working at INTERPOL.
In order to be able to access police information classified as “INTERPOL For official use only” or “INTERPOL RESTRICTED”, the individual has to obtain “INTERPOL Restricted” security clearance. This clearance is granted after Basic security screening.
For seconded or other officials assigned to work or assist at the General Secretariat by a member country, in lieu of Basic security screening, the respective NCB shall attest that the equivalent of the INTERPOL Basic security screening has been satisfactorily completed. This means that the following verifications will not be performed by the General Secretariat but are considered to have been taken care of by the respective NCB.
In order to be able to access police information classified as “INTERPOL CONFIDENTIAL”, the individual has to obtain “INTERPOL Confidential” security clearance. This clearance is granted after Enhanced security screening.
Under no circumstances should clearance be granted simply because of an official’s rank, post held, or length of service. Staff may only gain access to General Secretariat premises and to police information if the appropriate INTERPOL security clearance has been obtained. In order to reduce the secondment timeline, and as the Enhanced security screening may take some time, the seconded Official requiring INTERPOL Confidential security clearance may be authorized to start the secondment if the NCB can confirm that the equivalent to Basic security screening has been performed. Access to INTERPOL CONFIDENTIAL information will not be authorized until Enhanced security screening is confirmed.
ANGALIZO:
Si lazima mwombaji awe ni askari polisi anaweza kuwa ni mwananchi wa kawaida tu.
Ikitokea ukafanikiwa kuajiriwa na Interpol basi jua kwamba huenda ukaja hamishwa kituo endapo italazimu na nchi yako itapewa taarifa.
