EAST AFRICAN COMMUNITY Applications are invited from suitably qualified candidates for the following positions at the East African Community Headquarters in Arusha, Tanzania. These positions are funded through the Regional Integration Support Programme (RISP), under the EU/COMESA agreement; and are non established positions whose contract terms will be limited to the period of support which is 12 months, and may only be renewed subject to extension of the funding. Candidates from ACP/EU member states are eligible for these positions. 1. (REF: EAC/HR - RISP/08-09/16) - Planning Expert (1 Post) Grade: Professional Staff Level Project Position (RISP) Reports to: Principal Planning and Research Officer Organ/Institution: Secretariat Duration of Contract: 1 Year (Non-Established), Renewable Subject to availability of Project funding Station: East African Community Headquarters Arusha, Tanzania Main purpose of the Job: Formulate, analyse, forecast and coordinate the development and implementation of Corporate Strategies and Plans, to facilitate timely and effective implementation of EAC programmes. Tasks and Responsibilities: 1. Facilitate the determination of the broad short and medium term goals of the Community. 2. Formulate EACs Strategic Plan and the annual operational plans. 3. Coordinate the Preparation of integrated EACs Organs and Institutions annual work plans and generate short and long-term programmes and strategies consistent with EACs policies and broad strategic objectives. 4. Coordinate the design and development of tools for qualitative and quantitative monitoring of implementation of EAC programmes. 5. Initiate Research Programmes and provide technical support in the analysis, evaluation and preparation of feasibility reports for new projects. 6. Review statistical reports and interpret them as required for initiating, planning and monitoring implementation of the Communitys projects and programmes 7. Review the Communitys monitoring and evaluation reports of policies, projects and programmes implemented undertaken and make proposals for Strategy reviews 8. Provide technical support to other directorates on Research and Planning. 9. Perform any other duties that may be assigned by Management. 10. Design strategies for research and contribute to development of regional data and information policy and strategy 11. Create a mechanism for accessing databases with other organizations/institutions to facilitate the updating of Community databases 12. Assess the impact of decisions taken by various Organs/Institutions of the Community 13. Facilitate exchange of planning, research and other vital information in the region 14. Coordinate implementation of Council decisions related to the functions of the Department 15. Perform any other duties as may be assigned by Management Minimum Qualifications and Experience: i. A minimum of a Masters Degree in Economics, Development Economics, Strategic Planning from a recognised University. ii. 10 years relevant Research Experience, 5 of which must have been at a Strategic Management level iii. Proven experience in Strategic Planning, Policy Research and Analysis and Drafting Policy Briefs. Skills and Competencies: The ideal candidate should demonstrate good leadership, Planning competencies, excellent interpersonal relations, Communication Skills; and must have attention to detail. S/He must be a team player and must demonstrate the ability and aptitude for maintain good working relations with diverse group of Professionals, Strong analytical skills in Economic Planning and Management as well as proven proficiency in computer applications including the use of standard software e.g. Word, Excel, Research and Statistical based data analysis software and PowerPoint. 2. (REF: EAC/HR- RISP/08-09/17) - Research Assistant (1 Post) Grade: Project Position (RISP) General Staff Equivalent Reports to: Principal Planning Expert Organ/Institution: Secretariat Duration of Contract: 1 Year (Non-Established), Renewable Subject to availability of Project funding Station: East African Community Headquarters Arusha, Tanzania Main purpose of the Job: To provide support to the Planning function by assisting in the design and implementation studies, collection of data; preparation of planning reports, manuscripts, and other reports; may be required to perform independent field work and other specific duties and responsibilities tailored to meet the Planning Departments needs. Tasks and Responsibilities: 1. Collect data for analysis 2. Conduct literature searches on computer-based planning databases; 3. Collect data 4. Perform computer-based statistical and general data analysis; 5. Track activities. 6. Compile reports 7. Disseminate information to the relevant recipients 8. Design and implement research studies; performs independent research and conducts fieldwork as needed 9. Develop liaisons with Partner states Counterparts 10. Provide writing and editorial assistance in the preparation of reports, manuscripts ; development of brochures and educational materials and perform other office duties as needed. 11. Liaise with Professional Staff to prepare briefs and status reports as and when required. 12. Prepare timely periodical reports as and when required 13. Perform any other duties as may be required by Management Minimum Qualifications and Experience: i. A minimum of a Bachelors Degree in Economics, Development Studies, Statistics or equivalent from a recognised University. ii. 3 years relevant Research Experience in a Similar Institution, Project or Academic Institution iii. Proven experience in policy analysis, writing policy briefs and research articles. Skills and Competencies: The ideal candidate should demonstrate good leadership, excellent interpersonal relations, written and verbal communication have and attention to detail. S/He must be a team player and must demonstrate the ability and aptitude for maintain good working relations with Professionals from different backgrounds, have strong analytical skills and proficiency in computer applications including the use of standard software e.g. Word, Excel, PowerPoint.. Knowledge of Statistical and data base software will be an added advantage 3. (REF: EAC/HR- RISP/08-09/18) - Internal Auditor (1 Post) Grade: Project Position (RISP) Professional Staff Equivalent Reports to: Principal Internal Auditor Organ/Institution: Secretariat Duration of Contract: 1 Year (Non-Established), Renewable Subject to availability of Project funding Station: East African Community Headquarters Arusha, Tanzania Main purpose of the Job: Provide support to the Principal Internal Auditor in the development of EACs Internal Audit Programmes: Tasks and Responsibilities: 1. Prepare and implement the internal audit strategy and annual internal audit plan 2. Develop annual Internal Audit Programme in accordance with the International Auditing Standards; 3. Design and develop internal audit procedures 4. Conduct on-site financial and operational audits for the EAC to ensure compliance with Communitys Operational Policies and Procedures 5. Conduct routine audit visits to the EAC Organs, Institutions and projects/programmes as scheduled in the Audit Programme. 6. Facilitate the process of risk reviews and Implementation of Audit work plan. 7. Undertake annual and ad-hoc physical verification of company assets. 8. Examine accountable documents to ensure compliance with established policies, procedures and regulations. 9. Carry out performances Audits. 10. Conduct periodic review of internal control systems to ensure their adequacy to prevent errors and irregularities 11. Facilitate the process of designing standard forms for Control purposes 12. Prepare materials for presentation to the Audit Committees, 13. Write audit reports with observations, potential exposure/recommendations, 14. Follow-up on Audit recommendations on agreed action plans. 15. Prepare and review Audit work papers to ensure that they are adequate, sufficient and reliable. 16. Conduct special investigations. 17. Perform any other duties that may be assigned by Management. Minimum Qualification and Experience: i. Bachelor's degree in Accounting, Business Administration or Equivalent ii. Professional Certification in CIA, CPA, ACCA, CISA, CFSA, CFE, CPCU or CISSP iii. 5 years internal audit experience in a busy environment Skills and Competencies: The ideal candidate should demonstrate good leadership, planning, interpersonal, communication, and report writing skills. S/He must be a team player and must prove proficiency in application of spreadsheets. Knowledge of IT systems such as Sun Systems, Inspiro, Trim, SAP or Oracle financials will be an added advantage. 4. (REF: EAC/HR/RISP/08-09/19) - Procurement Officer (1 Post) Reports to: Senior Procurement Officer Organ/ Institution: EAC Secretariat Station EAC Headquarters Arusha Tanzania Duration of Contract: 1 Year (Non-Established), Renewable Subject to availability of Project funding Station: East African Community Headquarters Arusha, Tanzania Main Purpose of the Job: To provide Administrative Support in Procurement Services. Duties and Responsibilities: 1. Initiate Preparation of Annual procurement Plan 2. Receive and Review requisitions for clarity, adequate specifications, to ensure that bidders will be able to respond to the quotation appropriately 3. Receive and process Purchase requisitions from User Departments 4. Group the requests and into homogeneous categories and identify sources of supply 5. Originate tender documents for approval 6. Assist user departments in getting specifications and Terms of Reference right. 7. Consolidate and prepare recommendations for award 8. Initiate draft notification of awards and regret letters 9. Prepare procurement transactions and provide a liaison link between suppliers and user departments 10. Follow-up and expedite deliveries. 11. Up Date and maintain a database of suppliers 12. Update and maintain records of all Procurement Transactions 13. Initiate preparation of Annual Procurement Report. 14. Forward certified invoices to Accounts for payment Qualifications and Experience: i. Bachelors degree in Business Administration, Procurement and Supplies or equivalent ii. Diploma in Procurement, Purchasing and Supplies or equivalent. iii. Minimum three years of relevant practical experience in the field of Procurement for Goods and Services, iv. Excellent written and Verbal communications in English and Kiswahili. Skills and Competencies: The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Proficiency in the application of IT systems such as SUN systems, SAP or Oracle Financials will be an added advantage 5. (REF: EAC/HR/RISP/08-09/20) - Accounts Assistant (General Staff) (1 Post) Reports To: Senior Project Accountant Organ/ Institution: EAC Secretariat Station EAC Headquarters Arusha Tanzania Duration of Contract: 1 Year (Non-Established), Renewable Subject to availability of Project funding Station: East African Community Headquarters Arusha, Tanzania Main purpose of the Job: To facilitate the processing of payment for goods and services and ensure that records and books of accounts are complete, accurate and up to -date. Duties and Responsibilities: 1. Initiate preparation of payment vouchers as per the necessary approvals. 2. Verify payment vouchers 3. Maintain ledgers 4. Update payment records 5. Post payment Vouchers into the system 6. Reconcile daily/weekly/monthly accounts 7. Perform any other duties as may be assigned by management Qualifications and Experience: Diploma in Accounting/Business Administration. Must posses Part II of professional Accounting qualifications Minimum 5 years relevant working experience. Skills and Competencies: Advance working knowledge of computerised accounting systems. Knowledge of sun system will be an added advantage. Ability to work as a team player with good communication skills Ability to work under pressure and to deliver on the set deadlines under minimum supervision. TERMS AND CONDITIONS OF SERVICE These positions are Regional Integration Support Programme (RISP) funded, and are non established positions whose contract terms are limited to the period of support, and may only be renewed subject to extension of the funding. Attractive consolidated remuneration packages for fixed contract positions will be paid in accordance with the EAC/COMESA regulations for short term Staff contracts. For more information, visit our website: Http://www.eac.int HOW TO APPLY Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, e-mail (All soft copies should be in MS. Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time tele/cell phone contacts to: The Secretary General East African Community P.O. Box 1096 Arusha - Tanzania. Fax No: 007 27 2502455/2504481 E-mail: firstname.lastname@example.org To be received not later than Monday 1st June, 2009. The East African Community is an equal opportunity employer. Female candidates are encouraged to apply. We shall only respond to those candidates who strictly meet the set requirements.