1. POST Post Title: BILINGUAL SECRETARY Grade: GSA 4 Duty Station: Addis Ababa 2. Purpose of the Job: Perform secretarial and office administrative/management duties for the Division. 3. Major Duties and Responsibilities The major duties and responsibilities of the Bilingual Secretary are as follows: Type and proof read documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors; Draft responses to routine correspondences for the signature of the supervisors; Receive guests/visitors/staff and provide them with basic information on relevant issues and procedures; Maintain a proper filing and recording system for all incoming and outgoing correspondes and documents; Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners; Keep an up to date diary of appointments for supervisors and other senior staff of the division; Keep equipment in use in good condition and report on defects for maintenance and other necessary action; Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units Perform reception services where required Perform any other relevant duty/responsibility assigned. 4. Educational Qualifications and WorkExperience . A minimum of five Advanced level certifcateplus an advance certificate in Secretarial Studies . A higher qualification will be an added advantage; Plus. · Typing Speed : 50 words per minutes · Excellent secretarial and office management skills; · Aminimum of 5 years of relevant secretarial experience in a Government, publicsector or international organisation. 5. Other Relevant Skills: · Excellent interpersonal and communication skills; · Good knowledge of the workings of international organisations; · Capacity to work under pressure and in a multicultural environment; · Excellent computer literacy Experience Microsoft office applications · Good planning and organisational skills 6. Language Requirement: Proficiency (read , write, speak ) in two of the African Union working languages. Knowledge of one or more of the other working languages would be an addedadvantage. 7. Age Requirement: Candidates must preferably be between 25 and 35 years old 8. Tenure of Appointment: The appointment will be made on a fixedterm contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract shall be fora period of two years renewable, subjectto satisfactory performance and deliverables. 9. Gender Mainstreaming: The AU is an equal opportunity employer and qualified women are strongly encouraged to apply. 10. Remuneration: Indicative basic salary ofUS $11,520.00 per annum plus other related entitlements e.g. Post adjustment(46% of basic salary), Housing allowance ($16,819.20 perannum), education allowance (75% of tuition and other education related expenses for every eligible dependent up to a maximum of US$7,800.00 per child per annum), etc for internationally recruited staff of the Commission. Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 21 May 2012.