Job title: Administrative and Finance Officer
Grade: P2
Supervisor: Secretary of the Board
Unit: Secretariat of the Advisory Board Corruption
Duty Station: Arusha, Tanzania
2. Major duties and responsibilities:
Under the supervision of the Secretary to the Board, the Administrative and Finance
Officer is charged with the following
2.1 Finance
i) Ensure finance management and accounting on AU Advisory Board on
Corruption (AUABC) matters as well as reporting to the AU
structures;
ii) Assist the Head of AUABC to liaise with Auditors and implement
agreed internal and external audit recommendation;
iii) Check all service/supplier payment and make sure that they are
correctly allocated;
iv) Be responsible for the development of the budget section of AUABC
annual work plan;
v) Be responsible for all procurement and payment request and manage
all transactions that go through the AUABC account;
vi) Preparing proposal budgets and financial reports for funders when
required;
vii) Follow up donor commitment to ensure timely receipt of funding;
viii)Regularly review, analyze and report project financial status; review
budget versus actual and available balances of various sources;
ix) Manage petty cash and ensure all cash advanced to AUABC is
reconciled timely;
x) File all original service/supplier contracts;
xi) Preparing and finalizing of ad hoc and end of project audits as may be
required;
xii) Assist with financial planning and logistics for events, meetings and
workshops;
xiii)Ensure frequent and efficient communication between AUABC, AU
Commission, Host Country and partners;
xiv) Perform a variety of financial management task delegated by the
Head of AUABC.
2.2 Administration
i) Manage the administration of the AUABC Office;
ii) Ensure systems and procedures are in place for efficient functioning of
the office;
iii) File all statutory, legal and donor agreements in a safe and appropriate
place;
iv) Manage the asset register (office furniture, computers, equipment, etc);
v) Follow up on staff contract;
vi) Manage and supervise the administration of support staff;
vii) Perform a variety of administrative tasks delegated by the Secretary to
the Board.
3. Qualifications and Experience Required
Candidates must have a University Bachelor Degree in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance or related field;
Candidates must have an excellent command and use of SAP ERP software.
4. Professional experience required:
Candidates must have a least 5 years of relevant working experience in financial
resources and fund management;
5. Other relevant skills
Candidates must have in their possession of material resources (purchase orders, accounting and human resources management);
Experience in management of funds from multiples of donors, preparations of balance sheets and budgets; also experience in the preparation and accomplishing financial annual audits;
Capacity to work under pressure in an international environment made up of people of various nationalities, cultures and backgrounds;
Ability to interpret financial procedures and standards and their application;
Proven knowledge of computerized systems and demonstrated experience of working with computerized accounting packages and spreadsheets;
Ability to work independently and leverage limited resources and staff for maximum impact;
Ability to work in a team.
7. Language requirement
Proficiency in one of the African Union working languages. Knowledge of one or
several other working language(s) would be an added value
8. Age requirement:
Candidates must preferably be between 25 and 35 years old.
9. Tenure of Appointment:
The appointment will be made on a fixed term contract for a period of three (3)
years, of with the first twelve months will be considered as a probationary period.
Thereafter, the contract shall be for a period of two years renewable, subject to
satisfactory performance and deliverables.
10. Gender Mainstreaming:
The AU Commission is an equal opportunity employer and qualified women are
strongly encouraged to apply.
11. Remuneration: Indicative basic salary of US$ US$ 27,892.00 per annum
plus other related entitlements e.g. Post adjustment (42% of basic salary),
Housing allowance ($17,222.40 per annum), education allowance (75% of tuition
and other education related expenses for every eligible dependent up to a
maximum of US$7,800.00 per child per annum), etc for internationally recruited
staff of the Commission.
How to Apply
Interested and qualified candidates are required to Click Here to Apply
Grade: P2
Supervisor: Secretary of the Board
Unit: Secretariat of the Advisory Board Corruption
Duty Station: Arusha, Tanzania
2. Major duties and responsibilities:
Under the supervision of the Secretary to the Board, the Administrative and Finance
Officer is charged with the following
2.1 Finance
i) Ensure finance management and accounting on AU Advisory Board on
Corruption (AUABC) matters as well as reporting to the AU
structures;
ii) Assist the Head of AUABC to liaise with Auditors and implement
agreed internal and external audit recommendation;
iii) Check all service/supplier payment and make sure that they are
correctly allocated;
iv) Be responsible for the development of the budget section of AUABC
annual work plan;
v) Be responsible for all procurement and payment request and manage
all transactions that go through the AUABC account;
vi) Preparing proposal budgets and financial reports for funders when
required;
vii) Follow up donor commitment to ensure timely receipt of funding;
viii)Regularly review, analyze and report project financial status; review
budget versus actual and available balances of various sources;
ix) Manage petty cash and ensure all cash advanced to AUABC is
reconciled timely;
x) File all original service/supplier contracts;
xi) Preparing and finalizing of ad hoc and end of project audits as may be
required;
xii) Assist with financial planning and logistics for events, meetings and
workshops;
xiii)Ensure frequent and efficient communication between AUABC, AU
Commission, Host Country and partners;
xiv) Perform a variety of financial management task delegated by the
Head of AUABC.
2.2 Administration
i) Manage the administration of the AUABC Office;
ii) Ensure systems and procedures are in place for efficient functioning of
the office;
iii) File all statutory, legal and donor agreements in a safe and appropriate
place;
iv) Manage the asset register (office furniture, computers, equipment, etc);
v) Follow up on staff contract;
vi) Manage and supervise the administration of support staff;
vii) Perform a variety of administrative tasks delegated by the Secretary to
the Board.
3. Qualifications and Experience Required
Candidates must have a University Bachelor Degree in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance or related field;
Candidates must have an excellent command and use of SAP ERP software.
4. Professional experience required:
Candidates must have a least 5 years of relevant working experience in financial
resources and fund management;
5. Other relevant skills
Candidates must have in their possession of material resources (purchase orders, accounting and human resources management);
Experience in management of funds from multiples of donors, preparations of balance sheets and budgets; also experience in the preparation and accomplishing financial annual audits;
Capacity to work under pressure in an international environment made up of people of various nationalities, cultures and backgrounds;
Ability to interpret financial procedures and standards and their application;
Proven knowledge of computerized systems and demonstrated experience of working with computerized accounting packages and spreadsheets;
Ability to work independently and leverage limited resources and staff for maximum impact;
Ability to work in a team.
7. Language requirement
Proficiency in one of the African Union working languages. Knowledge of one or
several other working language(s) would be an added value
8. Age requirement:
Candidates must preferably be between 25 and 35 years old.
9. Tenure of Appointment:
The appointment will be made on a fixed term contract for a period of three (3)
years, of with the first twelve months will be considered as a probationary period.
Thereafter, the contract shall be for a period of two years renewable, subject to
satisfactory performance and deliverables.
10. Gender Mainstreaming:
The AU Commission is an equal opportunity employer and qualified women are
strongly encouraged to apply.
11. Remuneration: Indicative basic salary of US$ US$ 27,892.00 per annum
plus other related entitlements e.g. Post adjustment (42% of basic salary),
Housing allowance ($17,222.40 per annum), education allowance (75% of tuition
and other education related expenses for every eligible dependent up to a
maximum of US$7,800.00 per child per annum), etc for internationally recruited
staff of the Commission.
How to Apply
Interested and qualified candidates are required to Click Here to Apply
