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African Union Administrative and Finance Officer Job Vacancy in Arusha, Tanzania

Discussion in 'Nafasi za Kazi na Tenda' started by Akpeli, May 18, 2012.

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    Akpeli Member

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    May 18, 2012
    Joined: Mar 13, 2012
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    Job title: Administrative and Finance Officer
    Grade: P2
    Supervisor: Secretary of the Board

    Unit: Secretariat of the Advisory Board Corruption
    Duty Station: Arusha, Tanzania

    2. Major duties and responsibilities:
    Under the supervision of the Secretary to the Board, the Administrative and Finance
    Officer is charged with the following

    2.1 Finance
    i) Ensure finance management and accounting on AU Advisory Board on
    Corruption (AUABC) matters as well as reporting to the AU
    structures;
    ii) Assist the Head of AUABC to liaise with Auditors and implement
    agreed internal and external audit recommendation;
    iii) Check all service/supplier payment and make sure that they are
    correctly allocated;
    iv) Be responsible for the development of the budget section of AUABC
    annual work plan;
    v) Be responsible for all procurement and payment request and manage
    all transactions that go through the AUABC account;
    vi) Preparing proposal budgets and financial reports for funders when
    required;
    vii) Follow up donor commitment to ensure timely receipt of funding;
    viii)Regularly review, analyze and report project financial status; review
    budget versus actual and available balances of various sources;
    ix) Manage petty cash and ensure all cash advanced to AUABC is
    reconciled timely;
    x) File all original service/supplier contracts;
    xi) Preparing and finalizing of ad hoc and end of project audits as may be
    required;
    xii) Assist with financial planning and logistics for events, meetings and
    workshops;
    xiii)Ensure frequent and efficient communication between AUABC, AU
    Commission, Host Country and partners;
    xiv) Perform a variety of financial management task delegated by the
    Head of AUABC.

    2.2 Administration
    i) Manage the administration of the AUABC Office;
    ii) Ensure systems and procedures are in place for efficient functioning of
    the office;
    iii) File all statutory, legal and donor agreements in a safe and appropriate
    place;
    iv) Manage the asset register (office furniture, computers, equipment, etc);
    v) Follow up on staff contract;
    vi) Manage and supervise the administration of support staff;
    vii) Perform a variety of administrative tasks delegated by the Secretary to
    the Board.

    3. Qualifications and Experience Required
    • Candidates must have a University Bachelor Degree in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance or related field;
    • Candidates must have an excellent command and use of SAP ERP software.

    4. Professional experience required:
    Candidates must have a least 5 years of relevant working experience in financial
    resources and fund management;

    5. Other relevant skills
    • Candidates must have in their possession of material resources (purchase orders, accounting and human resources management);
    • Experience in management of funds from multiples of donors, preparations of balance sheets and budgets; also experience in the preparation and accomplishing financial annual audits;
    • Capacity to work under pressure in an international environment made up of people of various nationalities, cultures and backgrounds;
    • Ability to interpret financial procedures and standards and their application;
    • Proven knowledge of computerized systems and demonstrated experience of working with computerized accounting packages and spreadsheets;
    • Ability to work independently and leverage limited resources and staff for maximum impact;
    • Ability to work in a team.

    7. Language requirement
    Proficiency in one of the African Union working languages. Knowledge of one or
    several other working language(s) would be an added value

    8. Age requirement:
    Candidates must preferably be between 25 and 35 years old.

    9. Tenure of Appointment:
    The appointment will be made on a fixed term contract for a period of three (3)
    years, of with the first twelve months will be considered as a probationary period.
    Thereafter, the contract shall be for a period of two years renewable, subject to
    satisfactory performance and deliverables.

    10. Gender Mainstreaming:
    The AU Commission is an equal opportunity employer and qualified women are
    strongly encouraged to apply.

    11. Remuneration: Indicative basic salary of US$ US$ 27,892.00 per annum
    plus other related entitlements e.g. Post adjustment (42% of basic salary),
    Housing allowance ($17,222.40 per annum), education allowance (75% of tuition
    and other education related expenses for every eligible dependent up to a
    maximum of US$7,800.00 per child per annum), etc for internationally recruited
    staff of the Commission.

    How to Apply
    Interested and qualified candidates are required to Click Here to Apply
     
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