JOB OPPORTUNITY PROGRAMME ASSISTANT - UNIFEM
UNIFEM Tanzania is seeking to recruit a Programme Assistant to support the Programme Manager who will manage UNIFEM’s programme activities in Tanzania. The Programme Assistant will be a member of a team that will contribute its technical expertise and resources to the effort of the RC and the UNCT to implement the reform process and offer holistic support to assist the government and Development Partners in Tanzania to strengthen capacities for implementing gender equality and woman’s human rights commitment in the MKUKUTA and MKUZA.
Duties and Responsibilities:
+ Assist the Programme Manager and Programme Specialist in Programme, logistical and administrative matters including secretarial services. Respond to routine inquiries from the UN agencies government NGOs, CBOs and other partners in Tanzania and the region.
+ Analyze and organize office operations and procedures such as information management, filing systems and requisition of supplies. Maintain Programme inventories and monitor office supplies and equipment.
ðAct as the focal point for the administration of all contracts such as catering, travel, and programmme related contractual services. Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff in Tanzania and in the regional office.
+ Maintain records of minutes of meetings and regional Programme reports prepare travel authorization, visa and security clearances for Programme missions, maintain an accurate database of information on all programme financial transactions and disbursements records and compile timely periodic financial reports/ updates on a regular basis.
+ Prepare draft sub- contracts and amendments, and prepare payment documents in Atlas, circulate data and information to stakeholders and implementing agencies, maintain a list of stakeholders, clients and experts in UNIFEM’s Programme areas and continuously update the database held by the office.
+ Arrange for workshops and seminars for the programmes, keep records of all financial data on use of the expenditure and administrative budgets, maintain all project files with relevant reference documents.
Qualifications, Experience and Skills:
-Secondary education, preferably with specialized certification (Diploma/Advanced Diploma) in Accounting and Finance. A degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but not a requirement, coupled with at least five (5) years of progressive relevant administrative or programme experience.
-Possess initiative, sound judgement, good organizational, strong interpersonal skills and ability to work under pressure. Knowledge of UN system and/or international organization procedures will be an asset.
-Excellent Communication Skills, good command of both spoken and written English. Computer literate.
Qualified Tanzanians should send applications with currently written CVs, Certificates, and Testimonials to: Development Support Services Unit, UNDP, P.O. Box 9182, Dar es Salaam, latest by 31 May 2007. Applicants are encouraged to visit our website www.tz.undp.org for detailed Terms of Reference.
Only Short listed Candidates will be contacted.