OFFICE OF THE DEPUTY VICE CHANCELLOR (ACADEMIC)
TO: ALL STUDENTS
FROM: DVC (ACADEMIC)
DATE: 10th November 2009
SUBJECT: REGISTRATIONS FOR JAN/FEB 2010 EXAMINATIONS
Main Tests, Special Tests, Special Annual Examinations, and Supplementary Examinations are
expected to be conducted from 18th January 2010 to 12th February 2010 as indicated in the
respective TT/Exam Time Tables. Therefore, students are hereby informed that examination
registrations for Jan./Feb. 2010 Sessions shall commence on 15th November 2009 and end on 20th
December 2009. Along with the conditions and regulations stipulated in the University Prospectus
of 2009/10, students should meet the following conditions for their registrations to be complete:
1. A student applying for a Main Test of a given course unit should have:
a) Registered for the course for this academic year.
b) Paid full fees or the prescribed portion of it including normal annual examination fee which
entitles a student for Timed Tests and Annual Exams for the courses registered at the
beginning of the academic year.
c) Paid normal annual examination fee amounting to T.Shs. 20,000.
2. The following should be noted for students applying for Special Timed Test or Annual Exam
a) Please note that continuing students are allowed to sit for special TT2 or Main TT
(equivalent to old TT1) as well as Supps and Special AEs to fill gaps in courses with
incompletes for the same. However due to these specials being extra cost to the university
students must pay extra exam fee of T.Shs. 20,000 irrespective of the number of
tests/exams to be attempted. Note that this is different from the normal annual
examinations fee paid during registration for new academic year as in 1(c) above, as such
the receipt must be indicate that it is extra exam fee.
b) For a student to be exempted from paying the extra exam fee should have an evidence of a
letter from DVC ACAD approving/accepting the student’s written request for postponement
of the given test or exam done in previous sessions.
c) For students doing both special tests and/or special exams/supps as well as Main TT for
new courses must pay both exam fees i.e. T.Sh. 20,000 for normal exams fee and T.Shs.
20,000 for extra exam fee.
3. A successful applicant will be provided with Examination Hall Ticket (EHT) bearing student’s
basic personal information, examination centre, and a list of approved tests and exams.
4. Applicants are advised to apply for courses that do not clash in the time tables as no
student will be allowed to sit for more than one test/exam during the time meant for one
test/exam only or even during tea/lunch breaks.
5. Copies of evidence of fees payment (Section 1(b) and 2(b)) and other required evidence
must be attached with the Examination Hall Ticket to be submitted by the student to the
Director of the respective Regional Centre for the DRC’s endorsement.
6. The Registration Mode: Unlike the previous examination registration mode whereby
students had to fill Registration Forms and submit them to DRCs for further processing, the
University has designed an online system to replace the manual mode as follows:
6.1. A student needs to visit ANY nearest Regional Centre for authentication and
verification for eligibility to sit for the examination as elaborated previously
including presentation of evidence for fees payment.
6.2. Upon verification (6.1. above), the DRC will issue the student with a "permission
code" which will be used to access the system for self registration. This is expected
to reduce a number of problems including misplacement of documents, claims for
incorrect registration data, time limits, etc.
6.3. The availability of EHT is instant upon completion of registration and confirmation by
the respective student. However, students are advised to carefully follow the
online/inbuilt instructions available in the system to avoid unanticipated results on
the EHT as no excuse will be accepted for failure to follow the instructions which are
user-friendly and straightforward.
6.4. The system will be available at http://des.out.ac.tz (or http://www.out.ac.tz) from
Sunday, 15th November 2009 to Sunday, 20th December 2009.
7. EHTs APPROVAL: An EHT will only be recognized officially only if it is approved by the
respective DRC. Therefore, students are required to consult the DRC for the approval before
the Examinations/TTs start.
(i) For the first time, the system was used during the Oct. 2009 Examination Sessions for
ICE students and was highly successful.
(ii) Candidates will only be allowed to attend the approved tests/exams at examination
centre(s) indicated on their EHTs.
Please, observe the deadline to avoid last minute rush.
for Prof. E. T. K. Bisanda